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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
March 28, 2023
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Patrick Arciniega, Senior Civil Engineer,
[email protected]
PHONE: 949-644-3347
TITLE: Hillsborough Pump Station Rehabilitation — Award of Contract No. 8758-2 (23W12)
ABSTRACT:
The City of Newport Beach (City) has received construction bids for the Hillsborough Pump Station Rehabilitation project. This project will replace the existing pump and motor, add a new standalone motor starter, replace valves and lighting, and add new electrical power, controls and panels at the water pump station off Hillsborough in the Spyglass Hill area. Staff requests City Council approval to award the construction contract to Vicon Enterprise, Inc. of Anaheim.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 8758-2 to Vicon Enterprise, Inc. for the bid price of $354,000 for the Hillsborough Pump Station Rehabilitation project, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $53,000 (approximately 15 percent of total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The Hillsborough Pump Station is part of the City's water distribution system and consists of a pump station with one booster pump. The site is located at the pump station building located on Hillsborough and Spyglass Hill Road, at the entry to the Harbor Hill community.
The project scope entails a new pump, standalone starter, new motor, new pressure relief and check valves, electrical power and controls, conduit, wiring and miscellaneous lighting improvements.
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Hillsborough Pump Station Rehabilitation — Award of Contract No. 8758-2 (23W12) March 28, 2023
Originally built circa 1979, the pump station has a constant speed, four -stage vertical turbine pump, a 250 hp motor, and non -rising stem style gate valve. The pump station is controlled manually based on the level in the reservoir and is only used in cases of emergency to pump from Zone 3 to feed Zones 4 or 5 of the distribution system (Spyglass Hill area). The turbine pump is at the end of its service life and needs to be replaced.
At 10 a.m. on February 15, 2023, the City Clerk opened and read the following bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
Vicon Enterprise, Inc.
$ 354,000.00
2nd
GCI Construction, Inc.
$ 391,200.00
3rd
RE Chaffee Construction
$ 450,161.00
4th
TE Roberts Inc.
$ 478,170.00
5th
Leed Electric Inc.
$ 505,500.00
6th
Metro Builders & Engineers Group, Ltd
$ 612,802.00
7th
MMC, Inc.
$ 714,000.00
8th
R.I.C. Construction Co., Inc.
$ 763,675.00
The City received eight bids for this project. The low bidder, Vicon Enterprise, Inc., possesses a California State Contractor's License Classification "A" General Engineering, as required by the project specifications. A review of references for Vicon Enterprise, Inc. shows satisfactory completion of similar contracts for other municipalities.
The low bid was 48 percent below the Engineer's Estimate of $740,000. The cost for mobilization, conduit, lighting and instrumentation were much lower than anticipated as staff had adjusted the Engineer's Estimate prior to bidding to account for the recent inflationary and supply chain cost issues. The high number of bids received indicates a competitive bidding climate.
Pursuant to the contract specifications, the contractor will have 250 consecutive working days to procure the necessary materials/equipment and complete the work. Notice to proceed is expected in May.
The project plans and specifications will be available for review at the March 28, 2023 City Council meeting or upon request.
FISCAL IMPACT:
Sufficient funding is available from the Fiscal Year 2022-23 Capital Improvement Program (CIP) budget for completion of this contract. The funds will be expended from the Water Capital Distribution/Piping Account in the Public Works Department, 70201931-980000- 23W12. The following funds will be expended:
Account Description
Water Capital Distribution/Piping
Account Number Amount
70201931-980000-23W 12 $
Total: $
U 1: 111'
408,000
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Hillsborough Pump Station Rehabilitation — Award of Contract No. 8758-2 (23W12) March 28, 2023
Proposed funds uses are as follows:
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Vicon Enterprise Inc
Vicon Enterprise Inc
Various
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
Amount
$ 354,000
$ 53,000
$ 1,000
$ 408,000
Staff recommends establishing $53,000 (approximately 15 percent) for contingency purposes to cover the cost of unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment. k 911001I0'Ceia
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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