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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
May 23, 2023
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jeff Boyles, Fire Chief - 949-644-3101, [email protected] PREPARED BY: Raymund Reyes, Administrative Manager, [email protected] PHONE: 949-644-3352
TITLE: Purchase of Six AutoPulse© Automatic Chest Compression Devices ABSTRACT:
Newport Beach Fire Department personnel are trained and prepared to respond to medical calls and use a variety of specialized equipment to assist in Emergency Medical Services (EMS) operations. Mechanical cardiopulmonary resuscitation (mCPR) devices provide automated chest compressions to sudden cardiac arrest victims and are an effective alternative to manual chest compressions. The Fire Department purchased its first AutoPulse mCPR devices in 2008 from Zoll Medical Corporation and the devices have been instrumental in providing sustained high -quality CPR over the years. Some of the current devices have reached the end of their warranty/service periods and are now in need of replacement. Staff is requesting the purchase of six replacement units.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Budget Amendment No. 23-072 appropriating $67,491.56 in increased expenditures in Account No. 75604-911024 (Fire Equipment) from the Fire Department's unappropriated Internal Service Fund (ISF) equipment fund balance; and
c) Approve the sole source selection and purchase of six (6) Zoll Medical Corporation manufactured AutoPulse© mCPR devices and associated components and warranties for a total cost of $142,957.85, and authorize the City's Finance Department to issue the Purchase Order.
DISCUSSION:
In 2008, the Fire Department selected the Zoll Medical Corporation's AutoPulse device and has used it on every cardiac arrest patient continuously since then. The Autopulse provides continuous high -quality cardiac compressions on a patient in cardiac arrest, and are compatible with existing EMS equipment already in use by the department. 8-1
Purchase of Six AutoPulse© Automatic Chest Compression Devices May 23, 2023
AutoPulse devices are equipped on every engine and truck as they are typically the first apparatus on scene. When deployed, they allow better utilization of on -scene personnel resources and provide continuous compressions. They are especially useful when extricating and transporting the patient as compressions can continue uninterrupted, which increases their odds of survival. More importantly, Orange County EMS guidelines mandate that some form of mCPR device be available for use by every Orange County fire department on every cardiac arrest patient. Six of the 10 devices currently in use have reached the end of their warranty/service periods and are now in need of replacement.
Staff requests that the City of Newport Beach purchase six replacement units.
FISCAL IMPACT:
AutoPulse devices are currently part of the Fire Department's equipment ISF replacement program and are typically replaced every seven years. The Fiscal Year 2022-23 Adopted Budget originally included $142,000 in the Equipment ISF expenditure account 75604- 911024 and $20,000 in the EMS Division's operating account 01040404-911024 to fund planned replacement items such as cardiac monitors, AutoPulse devices, Automated External Defibrillators (AEDs) and a gurney.
However, the cost estimates for those items were based on prior year purchases and did not reflect the rising cost of equipment. Additionally, new warranty costs for the AutoPulse devices were not included. Purchases for AEDs and a new cardiac monitor have already been purchased with available funding. An additional appropriation is needed to fund the remaining balance needed for the AutoPulse devices.
The budget amendment appropriates $67,491.56 in increased expenditure appropriations from the Fire Department's Equipment ISF fund balance, which has a reserve balance of approximately $1.2 million available.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A —Zoll Medical Corporation Quote for six AutoPulse Devices and Related Equipment
Attachment B — Budget Amendment No. 23-072
8-2
ATTACHMENT A
ZOLLIrpl)
Quote No: Q-42290 Version: 2
Newport Beach Fire Department
100 Civic Center Drive
Newport Beach, CA 92660
ZOLL Customer No: 105071
Kristin Thompson
9496443385
[email protected]
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
Quote No: Q-42290
Version: 2
Issued Date: April 5, 2023
Expiration Date: June 30, 2023
Terms: NET 30 DAYS
FOB: Destination
Freight: Free Freight
Prepared by: Jeff Drost
EMS CPR Territory Manager
[email protected]
Item
Contract
Part Number
Description
Qty
List Price
Adj. Price
Total Price
Reference
1 949804
8700-0730-01
AutoPulse® System with Pass Thru
6 $13,392.00
$10,775.10
$64,650.60
Includes: Backboard, User Guide, Quick Reference
Guide, Shoulder Restraints, Backboard Cable Ties,
Head Immobilizer, Grip Strips, In-service Training
DVD, and one year warranty.
2 949804
8700-0706-01
LifeBand 3 pack
6 $457.00
$367.50
$2,205.00
Single -use chest compression band (3 per package)
3 949804
8700-0753-01
AutoPulse SurePower Charger
6 $2,795.00
$2,249.10
$13,494.60
Includes User Guide and U.S Power Cord. Standard
one (1) year warranty. U.S. Tests, Charges and
automatically verifies battery charge level
4 337542
8700-0752-01
AutoPulse Li -Ion Battery
18 $1,006.00
$701.25
$12,622.50
5 8700-000758-01
AutoPulse Soft Carry Case - with battery pocket
6 $482.00
$482.00
$2,892.00
6 8700-9901-61
ZOLL AutoPulse Trade -In Allowance
6 ($500.00)
($3,000.00)
See Trade Unit Considerations.
7 949804
8700-0709-01
AutoPulse Shoulder Restraint
12 $74.00
$58.75
$705.00
8-3
ZOLLO
Newport Beach Fire Department
Quote No: Q-42290 Version: 2
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
Item
Contract
Reference
Part Number
Description
City
List Price
Adj. Price
Total Price
8 8778-890044-WF-AP
AutoPulse Worry - Free Service Plan 4 Year On-
6 $7,760.00
$6,984.00
$41,904.00
Site
Includes: Annual preventive maintenance, parts and
labor on normal wear and tear, 7% discount for
LifeBand replacements and batteries, annual
functional inspection, minimum service fee waived,
accidental damage coverage (see below), shipping
and use of a service loaner during repairs, and no
charge shipping. Extended warranty is a continuation
of the EMS One Year Product Limited Warranty.
BATTERY REPLACEMENT - Batteries must be
maintained per ZOLL recommended maintenance
program - Only batteries identified as part of this
program are replaced - Batteries will be replaced 1
for 1 up to 3 batteries for life of the contract, upon
verified failure - Up to three batteries per device will be covered for batteries acquired from ZOLL in last
24 months for batteries that fail during the Worry -
Free service contract period. For batteries acquired
from ZOLL over 24 months ago, one battery per
device will be covered for batteries that fail during the Worry -Free service contract period (When Service
Contract purchased post -sale) • ACCIDENTAL
DAMAGE - Includes one device outer housing
replacement/year/device. Excludes catastrophic
damage/damage deemed beyond repair. Does not
include biohazard cleaning. • ANNUAL
FUNCTIONAL INSPECTION - If upon inspection it is
required the platform be sent into ZOLL Service
Depot for repairs because of physical damage, these
repairs would be an additional repair cost under the
Precision Plan. Under Worry -Free, the repair costs
will be covered. (Please refer to Accidental Damage
inclusions/exclusions).
Subtotal: $135,473.70
Estimated Tax: $7,484.15
Total: $142,957.85
Contract Reference
Description
337542
Reflects Service Contract 3 Year Worry Free Autopulse Modifier contract pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in Service Contract 3 Year Worry Free Autopulse Modifier shall apply to the customer's purchase of the products set forth on this quote. 949804
Reflects GPO NPP 2020 - Contract No. PS20200 contract pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in NPP 2020 - Contract No. PS20200 shall apply to the customer's purchase of the products set forth on this quote.
Trade Unit Considerations
Trade -In values valid through June 30, 2023 if all equipment purchased is in good operational and cosmetic condition and includes all standard accessories. Trade -In values are dependent on the quantity and configuration of the ZOLL devices listed on this quotation. Customer assumes responsibility for shipping trade-in equipment at the quantities listed on the trade line items in this quotation to ZOLL's Chelmsford Headquarters within 60 days of receipt of new equipment. Customer agrees to pay cash value for trade-in equipment not shipped to ZOLL on a timely basis.
ZOLLIrpl)
Newport Beach Fire Department
Quote No: Q-42290 Version: 2
ZOLL Medical Corporation
269 Mill Road
Chelmsford, MA 01824-4105
Federal ID# 04-2711626
Phone: (800) 348-9011
Fax: (978) 421-0015
Email: [email protected]
To the extent that ZOLL and Customer, or Customer's Representative have negotiated and executed overriding terms and conditions ("Overriding T's & C's"), those terms and conditions would apply to this quotation. In all other cases, this quote is made subject to ZOLL's Standard Commercial Terms and Conditions ("ZOLL T's & C's") which for capital equipment, accessories and consumables can be found at https://www.zoll.com/about-zoll/invoice-terms-and-conditions and for software products can be found at http://www.zoll.com/SSPTC and for hosted software products can be found at http://www.zoll.com/SSHTC . Except in the case of overriding T's and C's, any Purchase Order ("PO") issued in response to this quotation will be deemed to incorporate ZOLL T's & C's, and any other terms and conditions presented shall have no force or effect except to the extent agreed in writing by ZOLL.
1. Delivery will be made upon availability.
2. This Quote expires on June 30, 2023. Pricing is subject to change after this date.
3. Applicable tax, shipping & handling will be added at the time of invoicing.
4. All purchase orders are subject to credit approval before being accepted by ZOLL.
5. To place an order, please forward the purchase order with a copy of this quotation to esalesCcDzoll.com or via fax to 978-421-0015.
6. All discounts from list price are contingent upon payment within the agreed upon terms.
7. Place your future accessory orders online by visiting www.zollwebstore.com .
Order Information (to be completed by the customer)
] Tax Exempt Entity (Tax Exempt Certificate must be provided to ZOLL) ] Taxable Entity (Applicable tax will be applied at time of invoice)
BILL TO ADDRESS
SHIP TO ADDRESS
Name/Department:
Name/Department:
Address:
Address:
City / State / Zip Code:
City / State / Zip Code:
Is a Purchase Order (PO) required for the purchase and/or payment of the products listed on this quotation? ] Yes PO Number:
PO Amount:
(A copy of the Purchase Order must be included with this Quote when returned to ZOLL) ] No (Please complete the below section when submitting this order) For organizations that do not require a PO, ZOLL requires written execution of this order. The person signing below represents and warrants that she or he has the authority to bind the party for which he or she is signing to the terms and prices in this quotation.
Newport Beach Fire Department
Authorized Signature:
Name:
Title:
Date:
8-5
Attachment B
Budget Amendment No. 23-072
:.
�EW;P�Rr
City of Newport Beach
BUDGET AMENDMENT
2022-23 BA#: 23-072
Department: Fire
ONETIME: ❑ Yes ❑ No
Requestor: Raymund Reyes
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Date 511 Ib
12 0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Increase appropriation for the sole source selection and purchase of six (6) Zoll Medical Corporation manufactured ❑ from existing budget appropriations AutoPulse© mCPR devices and associated components and warranties. ❑ from additional estimated revenues ❑ from unappropriated fund balance
REVENUES
Fund # Org Object Project Description Increase or (Decrease) $ Subtotal[ $ -
EXPENDITURES
Fund # Org Object Project Description Increase or (Decrease) $ 756 75604 911024 FIRE EQUIPMENT NON OP - EQUIPMENT N.O.C. 67,491.56 Subtotal $ 67 491.56 �.
FUND BALANCE
Fund # Object Description Increase or (Decrease) $
756 300000 FIRE EQUIPMENT FUND - FUND BALANCE CONTROL (67,491.56) Subtotal $ (67,491.56)',
Fund Balance Change Required
8-7