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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
June 13, 2023
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer,
[email protected]
PHONE: 949-644-3321
TITLE: FY 2021-2022 Playground Improvements — Notice of Completion of Contract No. 8716-1 (22P01)
ABSTRACT:
On July 12, 2022, the City Council awarded Contract No. 8716-1, 2021-2022 Playground Improvements, to R.E. Schultz Construction, Inc. (R.E. Schultz) of Orange, California.
The project consisted of removal and reconstruction of rubber surfacing and playground equipment of two playgrounds at West Newport Park. The work is now substantially complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Award Contract
Final Cost at
Total Contract
Percent Contract
Amount
Completion
Change Amount
Cost Change
$ 330,790
$ 328,546
-$ 2,244
-0.7%
Allowed Contract Time (days)
45 Actual Time
26 Under (-) or Over (+)
The work necessary for the completion of this contract consisted of removing and disposing of existing improvements including existing rubber surface wear course and playground equipment; furnishing and installing flexible play surface systems, play equipment, flat work and a drinking fountain; and other incidental items to complete the work in place as required by the contract documents.
9-1
FY 2021-2022 Playground Improvements —
Notice of Completion of Contract No. 8716-1 (22P01)
June 13, 2023
The contract has been completed to the satisfaction of the Public Works Department and Recreation and Senior Services Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
330,790
Actual Cost of Bid Items Constructed:
$
316,790
Total Change Orders:
$
11,756
Final Contract Cost:
$
328,546
The project incurred one change order. During demolition it was discovered the existing Orange Street playground was built on a gravel base rather than the more typical concrete subbase. Therefore, a change order was issued to remove the gravel base and install a concrete subbase throughout the playground area so the rubber surfacing had a more stable layer to be constructed upon.
A summary of the project schedule is as follows:
Estimate Start of Construction per Annual Baseline Schedule November 11, 2022 Actual Issuance of Notice to Procure September 1, 2022
Actual Start of Construction per Notice to Proceed March 6, 2023 Extended Contract Completion Date Inclusive of Extra Work May 18, 2023 Actual Substantial Construction Completion Date April 21, 2023 FISCAL IMPACT:
The FY 2021-22 Playground Improvements Project was included in the FY 2022-23 Capital Improvement Program (CIP) Budget as a re -budget. Building Excise Tax (BET) funds were used for the design and construction of the project. The BET fund was developed to account for property development taxes imposed on construction and occupancy of all residential, commercial, industrial units, and mobile home parks for which a building or construction permit is issued. BET funds are used for acquiring, improving, expanding and equipping City of Newport Beach (City) fire stations, City libraries and City parks as provided by Chapter 3.12 of the Newport Beach Municipal Code. Other funds used for the construction and the playground equipment includes the General Fund and the Recreation and Senior Services Department's Equipment/ Equipment Replacement funds.
Funds for the construction contract were expended from the following budget accounts.
Account Description
BET Fund
General Fund (GF) CIP (Playgrounds)
Recreation GF Equipment Account
Recreation Equipment Replacement
Account Number Amount
14101-980000-22P01 $ 250,000.00
01201929-980000-22P01 $ 37,315.24
0107024-911024 $ 31,230.76
75704-911007 $ 10,000.00
Total: $ 328,546.00
9-2
FY 2021-2022 Playground Improvements —
Notice of Completion of Contract No. 8716-1 (22P01)
June 13, 2023
ENVIRONMENTAL REVIEW:
On July 12, 2022, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301_Class 1 (rehabilitation of deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project results in no expansion of an existing use.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment P
JOHN WAYNE
AIRPORT
CITY OF COSTA
MESA
so
CITY OF
IRVINE 1 P�-
UNIVERSITY
OPROJECT LOCATIONS
1 WEST NEWPORT PARK PLAYGROUND AT ORANGE STREET
2 WEST NEWPORT PARK PLAYGROUND AT TENNIS COURTS
VICINITY MAP
NOT TO SCALE
FY 2021-22 PLAYGROUND CITY OF NEWPORT BEACH
IMPROVEMENT PROJECT PUBLIC WORKS DEPARTMENT
WEST NEWPORT PARK
LOCATION MAP C-8716-1 06/14/22