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FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
July 11, 2023
Agenda Item No. 10
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Melissa Hartson, Library Services Director - 949-717-3801, [email protected]
PREPARED BY: Rebecca Lightfoot, Library Services Manager, [email protected]
PHONE: 949-717-3819
Budget Amendment to Accept a Check from the Friends of the TITLE: Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2023-24 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the Newport Beach Library (Friends) to enhance the collections and programs of the Newport Beach Public Library (Library).
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Accept a check in the amount of $200,000 from the Friends of the Newport Beach Library and approve Budget Amendment No. 24-006 to increase expenditures by the same amount in Division 0106052 (Friends of the Library).
DISCUSSION:
A donation from the Friends in the amount of $200,000 is intended to fund materials and programs from the Library's Wish List for FY 2023-24, which was approved by the Board of Library Trustees.
The Friends' mission is to enhance the excellent services that the City of Newport Beach already supports. This gift will augment the Library's collections at all locations, in all formats and for all age groups. The funds will also sponsor a variety of programming, such as Summer Reading, Sunday Musicales, National Library Week, and Young Adult Programs.
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Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2023-24 Maintenance and Operation Budget
July 11, 2023
FISCAL IMPACT:
The Budget Amendment appropriates $200,000 in additional revenue from the Friends of the Newport Beach Library and $200,000 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the Friends of the Library account in the Library Services Department, 0106052-511080, and the purchases will be expensed to the following Friends of the Library accounts:
Library Materials 0106052-841052 $150,000
Programming 0106052-841004 $ 50,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. �lei IEel 10Les
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check
Attachment B — Budget Amendment
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ATTACHMENT A
FRIENDS OF NEWPORT BEACH LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA 92660.7916
Pay To The
Order Of
BANK OFAMERICA���i
ACH RIT 121000358
For
2091
I1-35/1210 CA
90996
$��J GiGVrra�
.e c-- PholO
` O Dollars �O So'eaaa la
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City of Newport Beach
BUDGET AMENDMENT
2023-24
Department: Library
Requestor: Rebecca Lightfoot
❑ CITY MANAGER'S APPROVAL ONLY
0 COUNCIL APPROVAL REQUIRED
ONE TIME: B Yes ❑ No
Approvals
BA#: 24-006
ATTACHMENT B
Finance Director: &W• Date klef/Z
Citv Clerk: Date
EXPLANATION FOR REQUEST:
Accept donation from the Friends of the Newport Beach Library and appropriate amount to department's Maintenance ❑ from existing budget appropriations and Operation budget. from additional estimated revenues from unappropriated fund balance
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
511080
FRIENDS OF THE LIBRARY - FRIENDS OF THE LIBRARY 200,000.00 Subtotal)I $ 200,000.00
L_... _ _..____
EXPENDITURES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106052
841052
FRIENDS OF THE LIBRARY - LIBRARY MATERIALS
150,000.00
010
0106052
841004
FRIENDS OF THE LIBRARY - PROGRAMMING
50,000.00
Subtotal $ _ - 200,000.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotal $
No Change In Fund Balance
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