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`q44:09 City Council Staff Report
August 22, 2023
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Patrick Arciniega, Senior Civil Engineer,
[email protected]
PHONE: 949-644-3347
TITLE: Ford Road Wastewater Pump Station Improvement — Award of Contract No. 7731-2 (23SO4)
ABSTRACT -
The City of Newport Beach (City) has received construction bids for the Ford Road Wastewater Pump Station Improvement Project and requests City Council approval to award the construction contract to Paulus Engineering, Inc. of Anaheim. This project will remove the existing 48-inch wet well, construct a new 96-inch wet well, install a backup generator and appurtenances, and remove and construct concrete curb, gutter, driveway and sidewalk adjacent to Ford Road.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b), Class 1 (maintenance of existing public facilities used to provide sewerage) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7731-2 to Paulus Engineering, Inc. for the bid price of $799,700 for the Ford Road Wastewater Pump Station Improvement Project, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $80,000 (approximately 10 percent of total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The Ford Road Wastewater Pump Station is part of the City's sewer system and consists of a 48-inch wet well pump station. The site is located near the easterly end of Ford Road, across the street from the Newport Coast Child Development preschool. 10-1
Ford Road Wastewater Pump Station Improvement —
Award of Contract No. 7731-2 (23SO4)
August 22, 2023
The project scope entails constructing a new 96-inch wet well, removing and replacing existing utilities for the new wet well, installing a backup generator and appurtenances, restoring retaining wall and landscaping, and maintaining a temporary bypass system.
Originally built circa 1975, the sewage pump station's 48-inch wet well was identified, in the 2009 Sewer Master Plan Report, as being undersized and in need of upsizing.
Increasing the wet well size from 48 inches to 96 inches increases the storage capacity of the system, as well as eliminates excessive pump cycling, which creates unnecessary wear and tear on the pumping components. Additionally, the current pump station does not have backup power. During any power outages, City staff is required to mobilize and connect a temporary generator to power this pump station so as to prevent sewage overflowing from the lift station. This project installs a permanent back-up generator eliminating potential sewage overflows due to power outages.
At 10 a.m. on July 11, 2023, the City Clerk opened and read the following bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
Paulus Engineering, Inc.
$ 799,777.00
2nd
R.I.C. Construction Co., Inc.
$ 839,469.00
3rd
GCI Construction, Inc.
$ 954,039.50
4th
R21BUILD
$1,045,141.50
5th
Metro Builders & Engineers Group, Ltd
$1,113,514.00
6th
TE Roberts Inc.
$1,143,023.00
7th
MMC, Inc.
$1,254,450.00
The City received seven bids for this project. The low bidder, Paulus Engineering, Inc., possesses a California State Contractor's License Classification "A" General Engineering, as required by the project specifications. A review of references for Paulus Engineering, Inc. shows satisfactory completion of similar contracts for other municipalities.
The low bid was approximately 30 percent below the Engineer's Estimate of $1,150,000.
The cost for mobilization, concrete, wet well, piping and the generator were much lower than anticipated as staff had adjusted the Engineer's Estimate prior to bidding to account for the recent inflationary and supply chain cost issues. The high number of bids received indicates a competitive bidding climate.
Pursuant to the contract specifications, the contractor will have 60 consecutive working days to procure the necessary materials and equipment and complete the work. The notice to proceed is expected in October.
The project plans and specifications will be available for review at the August 22, 2023 City Council meeting or upon request.
FISCAL IMPACT:
Sufficient funding is available from the Fiscal Year 2023-24 Capital Improvement Program (CIP) budget for completion of this contract in the Sewer Lift Station Improvements CIP. 10-2
Ford Road Wastewater Pump Station Improvement —
Award of Contract No. 7731-2 (23SO4)
August 22, 2023
These funds are planned for this sewer pump station as well as another one on Collins Island in the future. The funds will be expended from the Wastewater Capital in the Public Works Department, 71201-980000-23SO4. The following funds will be expended:
Account Description
Wastewater Capital
Proposed fund uses are as follows:
1RaTM
Paulus Engineering Inc
Paulus Engineering Inc
Various
Account Number Amount
71201-980000-23SO4 $ 881,000
Total: $ 881,000
Purpose
Amount
Construction Contract
$
799,700
Construction Contingency
$
80,000
Printing & Incidentals
$
1,300
Total:
$
881,000
Staff recommends establishing $80,000 (approximately 10 percent) for contingency purposes to cover the cost of unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(b), Class 1 (maintenance of existing public facilities used to provide sewerage) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
10-3
ATTACHMENT A
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21 CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
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