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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
August 22, 2023
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Peter Tauscher, Senior Civil Engineer,
[email protected]
PHONE: 949-644-3316
Streetlight Foundation Inspection and Replacement - Award of TITLE: Contract No. 9233-1 (23V02)
ABSTRACT:
The City of Newport Beach (City) has received construction bids for the Streetlight Foundation Inspection and Replacement Project and requests City Council approval to award the construction contract to Servitek Electric, Inc. (SEI) of Walnut, CA. This project requires removing existing streetlight grout caps, coordinating inspections of existing anchor bolts, replacing streetlight foundations in -place with new anchor bolts, rewiring streetlights, and reconstructing grout caps or full sidewalk panels.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) (replacement of existing utility facilities involving negligible expansion of capacity) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications;
c) Award Contract No. 9233-1 to Servitek Electric, Inc. for the bid price of $378,000 for the Streetlight Foundation Inspection and Replacement Project, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $38,000 (approximately 10 percent of total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The City owns and maintains over 6,000 streetlights and the Utilities Department inspects each lighting circuit for operational and visual defects. 55 locations have been selected as a result of those inspections where additional information is needed to determine if the system is configured to City standards.
Streetlight Foundation Inspection and Replacement —
Award of Contract No. 9233-1 (23V02)
August 22, 2023
The 55 streetlight foundations are located at various locations throughout the City. Most of the inspections will occur along arterial streets such as Jamboree Road, MacArthur Boulevard and Newport Boulevard. The remaining inspections will be along Balboa Boulevard, San Miguel Road and San Joaquin Hills Road. The work scope was developed so shorter sections of road will be under construction, decreasing the chances for traffic congestion.
The project includes inspecting anchor bolts that connect the light poles to the foundations. Once the bolt assemblies are exposed, the City will inspect each location.
On July 13, 2023, at 10 a.m. the City Clerk opened and read the following electronic bids for this project:
BIDDER TOTAL BASE BID AMOUNT
Low Servitek Electric, Inc. $ 378,000.00
2 Select Electric, Inc. $ 672,545.00
The bid amount submitted by the apparent low bidder, SEI, is approximately three percent below the Engineer's Estimate of $388,000. SEI possesses a California General Engineering "A" Contractors License, as required by the project specifications, and has satisfactorily completed similar projects for other local agencies.
The work necessary for the completion of this contract consists of providing traffic control, exposing streetlight foundation bolts for City inspection, reinstalling the streetlights on new foundations, and providing new grout caps and/or sidewalk.
Pursuant to the contract documents, SEI is allotted 60 consecutive working days to complete the work. Liquidated damages in the amount of $1,000 per working day will be assessed in case of tardy completion.
The project plans and specifications will be available at the City Council meeting or upon request.
FISCAL IMPACT:
The Fiscal Year 2023-24 Capital Improvement Program (CIP) budget includes sufficient funding for the award of this contract. Project funding will be expensed from the following account:
Account Description
Neighborhood Enhancement
General Fund
Account Number
53601-980000-23V02
01201927-980000-24V02
Amount
$ 297,670.27
$ 127,329.73
Total: $ 425,000.00
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Streetlight Foundation Inspection and Replacement —
Award of Contract No. 9233-1 (23V02)
August 22, 2023
Proposed project funding uses are as follows:
Vendor
Purpose
Amount
Servitek Electric, Inc.
Construction Contract
$
378,000.00
Servitek Electric, Inc.
Construction Contingency
$
38,000.00
Various
Incidentals, Printing
$
9,000.00
Total: $
425,000.00
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) (replacement of existing utility facilities involving negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
LOCATION MAP
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STREETLIGHT FOUNDATION
City of Newport Beach
INSPECTION AND REPLACEMENT GIS Division
December 01, 2022
eetlightFoundation lnspection d! August 22, 2023
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