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<,FORN'P City Council Staff Report
September 12, 2023
Agenda Item No. 14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801, [email protected]
PREPARED BY: Rebecca Lightfoot, Library Services Manager [email protected]
PHONE: 949-717-3819
TITLE: Budget Amendment to Accept a Check from the Newport Beach Public Library Foundation and Appropriate the Funds to the Library's Fiscal Year 2023-24 Maintenance and Operation Budget ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Newport Beach Public Library Foundation (Foundation) to enhance collections and furniture for the Newport Beach Public Library (Library).
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Accept a check in the amount of $39,980 from the Newport Beach Public Library Foundation and approve Budget Amendment No. 24-011 to increase expenditures by the same amount in Division 0106051 (Foundation).
DISCUSSION:
A donation from the Foundation in the amount of $39,980 is intended to help fund the cost of materials as well as purchase new furniture for the Central Library's patron areas.
This donation, which supports the Library's FY 2023-24 Wish List, was approved by the Board of Library Trustees.
The Foundation funds valuable library resources, programs, and cutting -edge library enhancements that help patrons explore new ideas, improve their lives, and enjoy the opportunities our community has to offer. The donation will augment the Library's eBranch as it will be used toward subscriptions to Flipster downloadable magazines and Beanstack. A portion of the funding will be used toward new furniture in the Electronic Village at the Central Library and umbrellas in the Bamboo Courtyard. 14-1
Budget Amendment to Accept a Check from the
Newport Beach Public Library Foundation and Appropriate the Funds to the Library's Fiscal Year 2023-24 Maintenance and Operation Budget September 12, 2023
FISCAL IMPACT:
The Budget Amendment appropriates $39,980 in additional revenue from the Newport Beach Public Library Foundation and $39,980 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted in the Newport Beach Public Library Foundation account in the Library Services Department, 0106051-511085, and the purchase will be expensed to the following Newport Beach Public Library Foundation accounts:
Library Materials
Office Furniture and Fixtures
ENVIRONMENTAL REVIEW:
0106051-841052 $16,980
0106051-911039 $23,000
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check in the Amount of $39,980
Attachment B — Budget Amendment
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ATTACHMENT A
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Newport Beach Public Library Foundation
CITY NATIONAL BANK
3010
1000 Avocado Avenue
500 Newport Center Drive, #150
Newport Beach, CA 92660
Newport Beach, CA 92660
New p
16-1606/1220
06/21/2023
949-717-3890
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www. nbplf.foundation
PAY TO THE Newport Beach Public Library
s39,980.00
m
10 o ORDER OF
W Thirty -Nine Thousand and Nine Hundred Eighty and
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— DOLLARS
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003010i1' 1: 1 2 20 160661:
2311,9034'lLill
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ATTACHMENT B
a� T City of Newport Beach
BUDGET AMENDMENT
°'yFOR` 2023-24 BA#: 24-011
Department: Library
ONETIME: q Yes [IN.
Requestor: Rebecca Lightfood
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Li+1Qjr Date /1 /Z3
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Accept donation from the Newport Beach Public Library Foundation to enhance collections and furniture for the ❑ from existing budget appropriations Newport Beach Public Library. from add4icnal estimated revenues ❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) 5
010
0106051
511085
LIBRARY FOUNDATION - NB LIBRARY FOUNDATION
39,980.00
Subtotal
$ 39,980.00
EXPENDITURES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
0106051
941052
LIBRARY FOUNDATION - LIBRARY MATERIALS
16,980.00
010
0106051
911039
LIBRARY FOUNDATION -OFFICE FURNITURE/FIXTURES
23,000.00
Subtotal
$ 39,980.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotal
$
No Change In Fund Balance
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