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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 14, 2023
Agenda Item No. 18
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Kyle Brodowski, Public Works Superintendent [email protected]
PHONE: 949-718-3464
TITLE: Approval of Vehicle Replacement Purchase Order for One Heavy Duty Mobile Crane Truck from PB Loader Corporation
ABSTRACT:
The Public Works Department seeks City Council approval to purchase one heavy duty crane truck from PB Loader Corporation of Fresno, for the total cost of $632,848.81, in accordance with replacement criteria as established by City Council Policy F-9 (City Vehicle/Equipment Replacement Guidelines). City Council approval is required per City Council Policy F-14 (Authority to Contract) since the purchase exceeds the city manager's contract authority of $120,000.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a Purchase Order for one heavy duty mobile crane truck from PB Loader Corporation of Fresno for a total amount of $632,848.81; and c) Authorize a contingency of $32,000 (approximately 5% of the total quote) to cover the cost of unforeseen changes to the current quote.
DISCUSSION:
The Utilities Department is responsible for the distribution of clean drinking water within Newport Beach, including the collection of recycled water and the disposal of wastewater.
Each system includes an infrastructure of large heavy pumps, electric motors, and distribution manifolds and piping. Most of these critical components are extremely large, deep in the ground, and in remote locations with limited access. To perform scheduled maintenance or make emergency repairs, the Utilities Department utilizes a large-scale construction crane truck (Unit No. 5518). The crane truck provides the reach and lifting capacity to conduct repairs in a safe and precise manner. 18-1
Approval of Vehicle Replacement Purchase Order for
One Heavy Duty Mobile Crane Truck from PB Loader Corporation November 14, 2023
The current crane truck was purchased in 1984 and was scheduled for replacement in the year 2000. After a vehicle or equipment has reached its replacement year, City Council Policy F-9 states that it shall be inspected annually to determine its effectiveness.
Due to low mileage and indoor storage, Unit No.5518 has remained in overall excellent condition and its replacement was deferred until now. In accordance with California Air Resources Board (CARB) Title 13 Fleet Rule to Reduce Diesel Particulate Matter, this diesel -powered truck is no longer compliant and must be retired. The new replacement crane truck will be similar in size and design to the current unit; however, the lifting capacity will be increased to facilitate the moving of oversize materials such as cement k-rail, large storage containers, and other equipment used in maintenance and construction projects. In addition, the new truck will be powered by a clean -burning (non -diesel) natural gas engine as required by CARB Title 13 . PB Loader of Fresno provided the quote utilizing the Sourcewell Cooperative purchasing agreement PB Loader Contract No. 080521-PBL (Attachment A) for the total cost of $632,848.81.
Cooperative agreements are compliant with federal and state purchasing requirements and the Finance Department found the cooperative agreement and bidding process with Sourcewell meet the minimum requirements of the City of Newport Beach's administrative procedures.
FISCAL IMPACT:
The adopted budget includes sufficient funding for this replacement vehicle. The purchase will be expensed to the Rolling Equipment Account in the Public Works Department Equipment Fund, 7529032-911016.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Quotation No. 11930R1 for 22-Ton Crane Truck 18-2
AF
ATTACHMENT A
CUSTOMER: CITY OF NEWPORT BEACH
NEWPORT BEACH, CA
SOURCEWELL ACCOUNT # 32725
PROJECT: 22-TON CRANE TRUCK
QUOTATION
NO. 11930RI
DATE: 10/19/2023
TERMS: NET 30
F.O.B: CUSTOMER
QTY
PART NO.
DESCRIPTIO
PRICE
EXTENSION
PB LOADER CONTRACT NO. 080521-PBL
SOURCEWELL CONTRACT - LISTED PRICES
CHASSIS
1 FRTLINR-05
2022 FREIGHTLINER 114SD CONVENTIONAL CHASSIS WITH 58,000 LB. GVWR, CUMMINS L9N 320 HP CNG POWERED ENGINE, ALLISON 4500 RIDS AUTOMATIC TRANSMISSION WITH PTO $176,222.00
PROVISION, 60 DIESEL GALLON EQUIVALENT (DGE) COMPRESSED NATURAL GAS (CNG) FUEL
TANKS STACKED BACK OF CAB, ALUMINUM WHEELS, CAB PAINTED WHITE 5 % DISCOUNT OFF SOURCEWELL LISTED CHASSIS:
($8,812.00)
NON -LISTED CHASSIS AND CRANE OPTION AT MARKET PRICEE
$414,865.00
1 NON -LISTED CHASSIS OPTIONS INCLUDING:
CHANGE CHASSIS TO A 2025 MODEL YEAR 114SD PLUS CHASSIS WITH 60,000 LB. GVWR CHANGE CHASSIS TRANSMISSION TO AN ALLISON 3000 RIDS TRANSMISSION CHANGE CHASSIS NATURAL GAS FUEL TANKS TO ONE(1) 30 DGE CNG AGILITY TANK, RIGHT HAND SIDE, ONE(1) 30 DGE CNG AGILITY TANK, LEFT HAND SIDE WITH BUMPER
FILL PORT, ILO BACKOF CAB MOUNTED TANKS
ADD 22-TON CRANE & BODY UPFIT INCLUDING:
10-FT STEEL BED WITH 24" STEEL BULKHEAD
MANITEX 22101S 22-TON STANDARD 101-FT 4-SECTION TELESCOPIC BOOM CRANE WITH:
4-FUNCTION RADIO REMOTE CONTROLS WITH PADDLE TYPE CONTROL LEVERS, 300' OF 3/16" DIA. WIRE ROPE, CRANE OPERATOR CAB WITH HEATER & AIR CONDITIONING, 3-SECTION VANE CW ROTATION PUMP, HOT SHIFT PTO, 15-TON 1-SHEAVE QUICK RELEASE BLOCK FOR 9/16" PART ROPE, HYDRAULIC RESERVOIR
HD O/R TOP MOUNT, FRONT CENTER STABILIZER, CAL OSHA CRANE CERTIFICATION AND EIGHT (8) ECCO ED377A AMBER STROBE LIGHTS
TOTAL PRICE:
$582,275.00
SALES TAX (7.75 % ):
$45,126.31
CALIFORNIA TIRE RECYCLING FEE:
$17.50
CHASSIS EXTENDED WARRANTY (SEE NOTE 3):
$5,430.00
$632,848.81
GRAND TOTAL:
NOTES:
1. PURCHASE ORDER TO BE ISSUED TO PB LOADER.
2. PRICE INCLUDES DELIVERY. CHASSIS SUBJECT TO MODEL YEAR ESCALATORS AND COMMODITY SURCHARGES.
3. CHASSIS EXTENDED WARRANTY INCLUDES:
CUMMINS EXTENDED ENGINE WARRANTY, 5 YEARS/150,000 MILE. FEX APPLIES.
ALLISON 3000 RIDS SERIES TRANSMISSION EXTENDED WARRANTY, 7 YEARS/UNLIMITED MILES. FEX APPLIES.
EXTENDED TOWING COVERAGE, 5 YEARS/UNLIMITED MILES. $1200 CAP FEX APPLIES Delivery times are approximate.
PB Loader Corporation
5778 W. Barstow • Fresno, California 93722-5024 • Telephone (559) 277-7370 • Fax (559) 277-7375 Toll free 800-350-8521 • Web www.pbloader.com 18-3