November 14, 2023
Agenda Item No. 11
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer, [email protected] PHONE:
949-644-3321
TITLE:
2022-2023 Citywide Facilities Painting Project (Project No. 23F02) – Notice of Completion for Contract No. 8940-1 ABSTRACT:
On February 14, 2023, the City Council awarded Contract No. 8940-1 for the 2022-2023 Citywide Facilities Painting project to Tony Painting. The project consisted of painting various City of Newport Beach facilities throughout the community. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$377,175.00
$351,800.00
-$25,375.00
-7%
Allowed Contract Time + Approved Extensions (Days) =
120
Actual Time Used (Days)
120
This project included removing rust, preparing surfaces to receive improvements, priming surfaces, and installing two coats of new paint.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
377,175.00
Actual Cost of Bid Items Constructed:
$
317,175.00
Total Change Orders:
$
34,625.00
Final Contract Cost:
$
351,800.00
The final total contract amount was $351,800, which was approximately 7% lower than the original bid amount. The cost decrease was primarily due to the $60,000 incidental repairs to damaged surfaces bid item which was not utilized for this project. Change orders, in the amount of $34,625, were approved to add painting for 14 lifeguard towers and additional areas at Mariners’ Library, OASIS Senior Center, and Marina Park Lighthouse.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule March 27, 2023
Actual Start of Construction Per Notice to Proceed
March 27, 2023
Extended Contract Completion Date Inclusive of Extra Work September 15, 2023
Actual Substantial Construction Completion Date
September 15, 2023
FISCAL IMPACT:
The 2022-2023 Citywide Facilities Painting project was included within the FY 2022-23 Capital Improvement Program (CIP) Budget. Funds for the construction contract were expended from the following accounts of the Facilities Maintenance Master Plan (FMMP):
Account Description
Account Number
Amount
FMMP
57101-98000-18F02
$
27,443.86
FMMP
57101-98000-19F02
$
7,725.07
FMMP
01201925-98000-19F02
$
8,893.92
FMMP
57101-98000-20F02
$
36,713.72
FMMP
57101-98000-21F02
$
271,023.43
Total:
$
351,800.00
ENVIRONMENTAL REVIEW:
On February 14, 2023, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no expansion of an existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
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2022-2023 Citywide Facilities Painting Project (Project No. 23F02) – Notice of Completion for Contract No. 8940-1
November 14, 2023
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