March 26, 2024
Agenda Item No. 6
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Senior Civil Engineer - 949-644-3315, [email protected] TITLE:
Approval of Amendment No. Six to Professional Services Agreement with Chambers Group, Inc. for Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot Environmental Services – Contract No. 8020-4 (15T09) ABSTRACT:
The City of Newport Beach entered into a professional services agreement with Chambers Group, Inc. to provide environmental services for the Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot project (15T09). Staff requests City Council approval of Amendment No. Six to extend the term of the agreement an additional four years in order to complete the scope of services.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Amendment No. Six to the Professional Services Agreement with Chambers Group, Inc. for environmental services for the Superior Avenue Pedestrian and Bicycle Bridge and Parking Lot to extend the term of the agreement an additional four years to April 30, 2028, and authorize the Mayor and City Clerk to execute the amendment.
DISCUSSION:
The Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot project (15T09) is currently in construction and is approximately 70% complete. This project involves constructing a new pedestrian/bicycle bridge across Superior Avenue and a larger parking lot to accommodate visitors to Sunset Ridge Park and the nearby beach. The project also involves expanding the passive recreational area at Sunset View Park.
The City entered into a professional services agreement (PSA) and subsequent amendments with Chambers Group, Inc. for environmental services as required by the Mitigation Monitoring and Reporting Program. These environmental services include field monitoring and reporting of potential biological and cultural resources that may be discovered during construction.
The PSA was executed in April 2019 and the current term of this agreement is set to expire on April 30, 2024. In accordance with Section 2.1 of the Administrative Procedures Purchasing Policy (AP-001), department directors and the City Manager have the authority to approve PSAs for up to five years. Since the term for this PSA will reach the five-year limit on April 30, 2024, staff requests City Council approval to extend the term to April 30, 2028. The extended time is needed to complete the monitoring and reporting efforts as described above. In addition, the time extension is also needed to complete the environmental analysis for the West Coast Highway Intersection Improvements and Pedestrian Bridge project (WCH Project), which is a part of the previously approved Amendment No. Two. The WCH Project is a complicated multi-year project that involves several local, state and federal agencies.
FISCAL IMPACT:
This action is for a time extension only, no additional funding is required. The current contract is for $628,279 and is funded by Facility Finance Plan (FFP) funds.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Attachment B – Amendment No. Six
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Approval of Amendment No. Six to Professional Services Agreement with Chambers Group, Inc. for Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot Environmental Services – Contract No. 8020-4 (15T09) March 26, 2024
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