April 23, 2024
Agenda Item No. 7
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Senior Civil Engineer - 949-644-3315, [email protected] TITLE:
Concrete Replacement Program FY 2023-24 (Project No. 24R06) – Notice of Completion for Contract No. 9378-1 ABSTRACT:
On September 26, 2023, the City Council awarded Contract No. 9378-1 for the Concrete Replacement Program Fiscal Year 2023-24 project to Grigolla & Sons Construction Company, Inc. of San Dimas. The project replaced deteriorated concrete sidewalks, driveways, curbs and gutters, and access ramps in the Mariners and Dover Shores neighborhoods. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$989,250
$1,189,244
$199,994
20.2%
Allowed Contract Time + Approved Extensions (Days) =
85 Actual Time Used (Days)
73 This project included replacing deteriorated concrete sidewalks, driveways, curbs and gutters, and access ramps in the Mariners and Drover Shores neighborhoods. Final concrete pavement restoration work related to the Balboa Boulevard Utility Undergrounding project (UUD-22 Phase 2) was included with this contract.
The work has been completed to the satisfaction of the Public Works Department.
A summary of the construction cost is as follows:
Original Bid Amount:
$
989,250
Actual Cost of Bid Items Constructed:
$
939,850
Total Change Orders:
$
249,394
Final Contract Cost:
$
1,189,244
The final total contract amount was $1,189,244, which was approximately 20.2% higher than the original bid amount. This cost increase was primarily due to additional concrete work needed on the Balboa Boulevard Utility Undergrounding project, which was paid for by the utility companies involved. Staff also added some concrete replacement work to improve the condition of the public walkways within the Mariners and Dover Shores neighborhoods.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule October 16, 2023
Actual Start of Construction Per Notice to Proceed
November 13, 2023
Extended Contract Completion Date Inclusive of Extra Work April 16, 2024
Actual Substantial Construction Completion Date
March 29, 2024
The contractor was able to complete all the proposed improvements, including the change order work, ahead of schedule despite multiple rain events throughout winter and spring.
FISCAL IMPACT:
The Concrete Replacement Program FY 2023-24 was included within the FY 2023-24 Capital Improvement Program Budget. Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
General Fund
01201927-980000-24R06
$
1,045,551
General Fund
01201927-980000-23R06
$
8,244
Utilities Contribution Fund
13501-980000-21A11
$
124,199
Water Capital Fund
70201-980000-24R09
$
11,250
Total:
$
1,189,244
The Water Capital Fund is generated from water rate charges and was used to replace water valve boxes and meter boxes for the Balboa Boulevard Utility Undergrounding work.
ENVIRONMENTAL REVIEW:
On September 26, 2023, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
7-3
7-1
Concrete Replacement Program FY 2023-24 (Project No. 24R06) – Notice of Completion for Contract No. 9378-1 April 23, 2024
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