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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
May 28, 2024
Agenda Item No. 3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: Balboa Pier Maintenance (Project No. 24H09) — Notice of Completion for Contract No. 9323-1
ABSTRACT:
On September 12, 2023, the City Council awarded Contract No. 9323-1 for the Balboa Pier Maintenance Project to Jilk Heavy Construction, Inc. of Brea. The total contract award was $182,780 plus a $27,220 allowance for contingencies. The required work is now complete, and staff requests that the City Council accept the completed work and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$182,780.00
$198,166.10
$15,386.10
8.4%
Allowed Contract Time + Approved
37 Actual Time Used (Days)
36 Extensions (Days) _
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Balboa Pier Maintenance (Project No. 241-109) —
Notice of Completion for Contract No. 9323-1
May 28, 2024
The Balboa Pier Maintenance project included replacing one damaged pier pile, six damaged cross braces and their associated hardware. Contract No. 9323-1, for the subject project, has now been completed to the satisfaction of the Public Works Department. A summary of the contract construction costs are as follows:
Original bid amount: $182,780.00
Actual Cost of Bid Items Constructed: $182,780.00
Total Change Orders: $ 15,386.10
Final contract cost: $198,166.10
There were two change orders totaling $15,386.10. This amounted to 8.4% of the original contract amount and was within the contingency allowance. The change orders covered the unforeseen replacement of an additional cross brace and pile strap not included in the original scope of work that had been damaged by storms after the bidding process was complete.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule November 16, 2023 Actual Start of Construction Per Notice to Proceed March 4, 2024 Contract Completion Date with Approved Extensions April 24, 2024 Actual Substantial Construction Completion Date April 23, 2024 Twelve additional working days were granted to allow for the procurement of the additional materials and hardware necessary for the additional cross brace and pile strap repairs.
FISCAL IIMPACT:
Funds for the construction
contract were expensed from
the Tidelands
Capital and
Tidelands Maintenance funds
in the following accounts:
Account Description
Account Number
Amount
Tidelands Capital
10101-980000-201-109
$
60,391.00
Tidelands Maintenance
10001-980000-221-109
$
50,000.00
Tidelands Maintenance
10001-980000-231-109
$
87,775.10
Total: $
198,166.10
Tidelands revenue is generated from the operation of the City's tidelands including rents from moorings, piers and leases, as well as income from parking lots. Currently, the operating expenditures of the Tidelands exceeds the revenues and is subsidized by the General Fund.
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Balboa Pier Maintenance (Project No. 24H09) —
Notice of Completion for Contract No. 9323-1
May 28, 2024
ENVIRONMENTAL REVIEW:
On September 12, 2023, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301 (rehabilitation of deteriorated facilities involving no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
PROJECT LOCATION
BALBOA PIER MAINTENANCE
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-9323-1 24H09 05/28/24
M