Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
June 11, 2024
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: Arroyo Park Synthetic Turf Field Installation — Notice of Completion for Contract No. 8891-2 (23P11)
ABSTRACT:
On August 22, 2023, the City Council awarded Contract No. 8891-2 for the Arroyo Park Synthetic Turf Field Installation Project to Byrom -Davey, Inc. of San Diego. The total contract award was $2,596,027 plus a $259,000 allowance for contingencies. The required work is now complete and staff requests the City Council accept the completed work and close out of the contract.
RECOMMENDATIONS:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$2,596,027.00
$2,780,407.87
$191,250.87
7.4%
Allowed Contract Time + Approved
145
Actual Time Used (Days)
114
Extensions (Days) _
The project included removing the existing grass turf field, grading the site, adding drainage to the subgrade, installing artificial turf and infill, and replacing the existing field lighting with new LED field lighting.
7-1
Arroyo Park Synthetic Turf Field Installation —
Notice of Completion for Contract No. 8891-2 (23P11)
June 11, 2024
Original bid amount: $2,596,027.00
Actual Cost of Bid Items Constructed: $2,589,157.00
Total Change Orders: $ 191,250.87
Final contract cost: $2,780,407.87
There were nine change orders totaling $191,250.87. This amounted to 7.4% of the original contract amount and was within the contingency allowance. The change orders covered additional export, grading, and soil conditioning; reconstruction of a service road; additional landscaping outside the immediate work area; and replacing portions of the existing chain link fence.
A summary of the project schedule milestones is as follows:
Estimated Completion Date per Baseline Schedule
March 22, 2024
Actual Start of Construction Per Notice to Proceed
October 16, 2023
Contract Completion Date with Approved Extensions
May 20, 2024
Actual Substantial Construction Completion Date
April 16, 2024
FISCAL IMPACT:
Funds for the construction contract were expensed from the Neighborhood Enhancement funds in the following accounts:
Account Description
Neighborhood Enhancement (23P11)
ENVIRONMENTAL REVIEW:
Account Number
eI WOrann
53601-980000-23P11 $ 2,780,407.87
Total: $ 2,780,407.87
On August 22, 2023, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301 (rehabilitation of deteriorated facilities involving no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
7-2
ATTACHMENT A
HvtivUE
o ty+i T.
z
Lu
Q
M,
v IL/-1%,J,jIU
LENGEND
= ARROYO PARK
ARROYO PARK SYNTHETIC TURF
REPLACEMENT PROJECT
LOCATION MAP
j
y
i
�N g
NOT TO SCALE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8891-1 09/13/22
7-3