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c�<,FORN'P City Council Staff Report
September 10, 2024
Agenda Item No. 14
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Grace K. Leung, City Manager - 949-644-3001,
[email protected]
PREPARED BY: Barbara J. Salvini, Human Resources Director - 949-644-3259, [email protected]
TITLE: City Hall and Limited Off -Site Holiday Closure (Beginning Tuesday, December 24, 2024, Through Wednesday, January 1, 2025)
ABSTRACT:
The City Manager's Office seeks City Council approval for the closure of City Hall and certain City of Newport Beach facilities from Tuesday, December 24, 2024, through Wednesday, January 1, 2025. The proposed closure would not apply to public safety services or emergency, on -call functions.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Approve closing City Hall and providing limited services at off -site facilities from Tuesday, December 24, 2024, through Wednesday, January 1, 2025.
DISCUSSION:
The City Manager's Office proposes a holiday closure of City Hall and certain City facilities and services from Tuesday, December 24, 2024, through Wednesday, January 1, 2025.
All facilities and services would be open on Thursday, January 2, 2025.
For the last 15 years, the City has closed certain administrative offices and programs during this period in observance of the Christmas and New Year holidays. The only exception was in 2012, when City Hall relocated to its current location. If approved, during the closure, essential services will continue operating to meet the community's needs, including police, fire, lifeguard, utilities, harbor, facilities maintenance and library services.
There will be no impact to first responder services.
Historically, service demands have been low the week between Christmas and New Year's Day. The proposed closure provides an opportunity to perform annual facility maintenance and repairs to the Civic Center without noise and disruption. 14-1
City Hall and Limited Off -Site Holiday Closure
September 10, 2024
If the closure is approved, it is anticipated that there will be interior and exterior painting, carpet cleaning, and replacement of fluorescent light bulbs. Additionally, the City realizes cost savings in the form of reduced utilities and fuel use and lower employer -paid leave liability since employees are required to use personal leave time for a portion of the closure.
Under the proposed closure, City Hall and other City facilities will be closed:
Tuesday, December 24, 2024 (all day closure) through Wednesday, January 1, 2025 (all day closure).
If the proposed closure is not approved, City Hall and other facilities will be closed in observance of the holidays as follows:
• Tuesday, December 24, 2024 (noon closure in observance of Christmas Eve) • Wednesday, December 25, 2024 (all day closure in observance of Christmas Day) • Tuesday, December 31, 2024 (noon closure in observance of New Year's Eve) • Wednesday, January 1, 2025 (all day closure in observance of New Year's Day) A list of each department's proposed hours of operation is attached (Attachment A).
Appropriate security and accountability measures will be in place for employees serving in positions requiring them to work during the proposed closure.
The City's bargaining unit representatives agree with the proposed closure. It is understood that employees will be required to use their own leave time for the days not covered by paid holidays.
If approved by the City Council, communication regarding the holiday closure will be coordinated by the City Manager's Office and the City Clerk's Office. The community will receive notice of the closure through signage at impacted facilities, press releases, social media and the City's website.
FISCAL IMPACT:
The reduced operating hours over the entire holiday period will save utilities and fuel use and lower the City's liability for accrued employee leave time.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15060(c)( 2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 14-2
City Hall and Limited Off -Site Holiday Closure
September 10, 2024
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Proposed Hours of Operation for City Facilities 14-3
ATTACHMENT A
Hours of Operation for the Civic Center and City Facilities Tuesday, December 24, 2024 through Wednesday, January 1, 2025 Department
Hours of Operation During Closure
City Manager's Office
Closed to the public; IT will be operating normal business hours City Attorney's Office
Closed to the public
City Clerk's Office
Closed to the public
Community Development
Closed to the public; inspections and code enforcement on a limited basis Finance
Closed to the public
Open: All fire services and command staff
Fire
Closed: Administrative office
Limited Hours: 8 a.m. — noon, December 24 and December 31, 2024 Harbor
Open: Regular operating hours, December 26 - 30, 2024
Closed: December 25, 2024 and January 1, 2025 (assigned staff on standby) Human Resources
Closed to the public; risk management on -call
Library Services
See next page
Police
Open: All police services
Public Works
Civic Center Location
Closed to the public; certain field inspectors available Corporate Yard Location
Limited Hours: 7 — 11 a.m., December 24 and December 31, 2024 Open: Regular operating hours, December 26 - 30, 2024
Closed: December 25, 2024 and January 1, 2025; assigned staff on standby Oasis Fitness Center, off site Recreation Centers and Park Patrol Recreation &
Limited Hours: TBD
Senior Services
Administrative Offices
Closed to the public
Limited Hours: 7 — 11 a.m., December 24 and December 31, 2024 Utilities
Open: Regular operating hours, December 26 - 30, 2024
Closed: December 25, 2024 and January 1, 2025; assigned staff on standby If the closure is not approved, per the Employee Policy Manual, the half day Christmas Eve and New Year's Eve holidays will be observed on Tuesday, December 24, and Tuesday, December 31, respectively. Christmas Day and New Year's Day will be observed on Wednesday, December 25, 2024 and Wednesday, January 1, 2025, respectively.
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Hours of Operation for the Newport Beach Library Locations Tuesday, December 24, 2024 through Wednesday, January 1, 2025 Day
Date
Central
Library
Mariners
Branch Library
Balboa
Branch Library
Corona Del Mar
Branch Library
Tuesday
December 24
9 a.m. — 1 p.m.
9 a.m. — 1 p.m.
9 a.m. —1 p.m.
9 a.m. —1 p.m.
Wednesday
December 25
Closed
Closed
Closed
Closed
Thursday
December 26
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
Friday
December 27
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
Saturday
December 28
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
Sunday
December 29
Noon — 5 p.m.
Noon — 5 p.m.
Closed
Closed
Monday
December 30
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
9 a.m. — 6 p.m.
Tuesday
December 31
9 a.m. — 1 p.m.
9 a.m. — 1 p.m.
9 a.m. —1 p.m.
9 a.m. —1 p.m.
Wednesday
January 1
Closed
Closed
Closed
Closed
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