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`q44:09 City Council Staff Report
November 19, 2024
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY
COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321 [email protected]
TITLE: Fiscal Year 2024-25 Restroom Rehabilitation Phase 2 — Award of Contract No. 8905-3 (24F02)
ABSTRACT:
The City of Newport Beach received construction bids for the Fiscal Year 2024-25 Restroom Rehabilitation Phase 2 project. Staff requests City Council approval to award the construction contract to Empire Design & Build LLC of Irvine. This project rehabilitates four deteriorated restrooms located at Washington Street, Balboa Ferry, 3811 Street, and Irvine Terrace Park with new plumbing fixtures, flooring, doors and roof systems.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(d), Class 1 (restoration or rehabilitation of deteriorated facilities involving negligible or no expansion of existing use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications;
c) Award Contract No. 8905-3 to Empire Design & Build LLC for the total bid price of $920,000.00 for the FY 2024-25 Restroom Rehabilitation Phase 2, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $92,000.00 (approximately 10% of total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
Staff has identified the restrooms at Washington Street, Balboa Ferry, 38t" Street, and Irvine Terrace Park as needing repair as part of the annual Facilities Maintenance Master Plan program. These facilities are between approximately 25-65 years old and are experiencing deterioration due to their age.
This project will upgrade the roofing systems to protect the buildings from potential water damage, update flooring, replace deteriorated doors, and update the plumbing fixtures to ensure American with Disabilities Act standards.
Fiscal Year 2024-25 Restroom Rehabilitation Phase 2 — Award of Contract No. 8905-3 November 19, 2024
At 2 p.m. on October 31, 2024, the City Clerk opened and read the following bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
R&L Group, Inc.*
$ 847,000*
2nd
Empire Design & Build LLC
$ 920,000
3rd
R Dependable Construction, Inc.
$ 947,000
4th
Fidelity Builders, Inc.
$ 957,700
5th
Zuma Construction Group, Inc.
$ 986,900
6th
Global Builders, Inc.
$ 998,888
7th
Rhome Profile Construction
$ 999,288
8th
Corner Keystone Construction Corp.
$ 1,018,800
9th
Armstrong Cal Builders Inc.
$ 1,045,500
10th
Estate Design and Construction
$1,128,000
11th
U.S. Builders & Consultants Inc.
$1,138,350
12t"
Norse Corporation
$1,262,159
*Non -responsive Bid
The City received 12 bids for this project. The apparent low bidder, R&L Group Inc., was deemed non -responsive since its bid contained irregularities and did not conform to the Instructions to Bidders. The second lowest bidder, Empire Design & Build LLC, possesses a California State Contractor's License Classification "B", as required by the project specifications. A review of references for Empire Design & Build LLC shows satisfactory completion of similar contracts for other municipalities.
The low bid was approximately 20% below the Engineer's Estimate of $1,144,000. The difference between the low bid and the Engineer's Estimate can be attributed to an improving bidding climate and a large field of bidders.
Pursuant to the contract specifications, the contractor will have 90 consecutive working days to complete the project. Work is scheduled to start in January 2024.
The project plans and specifications will be available for review at the November 19, 2024 City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the award of this contract. It will be expensed to the Facilities Maintenance Master Plan (General Funds) accounts in the Public Works Department, 01201925-25F02 and 57101- 24F02.
The following funds will be expended:
Account Description Account Number Amount
Facilities Maintenance Master Plan 01201925-980000-25F02 $ 283,391 Facilities Maintenance Master Plan 57101-980000-24F02 $ 729,609 Total: $ 1,013,000
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Fiscal Year 2024-25 Restroom Rehabilitation Phase 2 — Award of Contract No. 8905-3 November 19, 2024
Proposed fund uses are as follows:
\/Pnrinr
Empire Design & Build LLC
Empire Design & Build LLC
Various
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
Amount
$
920,000
$
92,000
$
1,000
$
1,013,000
Staff recommends establishing $92,000.00 (approximately 10% of total bid) for contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (restoration or rehabilitation of deteriorated facilities involving negligible or no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
O
D
0 OEE
0 PROJECT LOCATIONS
1, 38TH STREET RESTROOMS
2. BALBOA ISLAND FERRY RESTROOMS
3. IRVINE TERRACE RESTROOMS
4. WASHINGTON STREET RESTROOMS
2024-2025 RESTROOM REHABILITATION PHASE 2
LOCATION MAP
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C E TE
C;
C;
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8905-3:E24F02 11 /19/24
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