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CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 19, 2024
Agenda Item No. 19
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801, [email protected]
PREPARED BY: Rebecca Lightfoot, Library Services Manager - 949-717-3819, [email protected]
TITLE: Budget Amendment to Accept a Check from the California Library Literacy Services and Appropriate Funds to the Library's Fiscal Year 2024-25 Budget
ABSTRACT:
The Newport Beach Public Library's Project Adult Literacy program is funded by the City of Newport Beach General Fund, grants and donations. One of the major funding sources is through the California Library Literacy Services' annual grant program. Staff requests approval of a budget amendment to accept a check from California Library Literacy Services to support the Newport Beach Public Library's Project Adult Literacy program.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Accept a check in the amount of $41,935 from California Library Literacy Services and approve Budget Amendment No. 25-031 to increase expenditures by the same amount in the Literacy accounts.
DISCUSSION:
The Newport Beach Public Library's Project Adult Literacy (PAL) program has offered one-on-one tutoring and small group classes to patrons with low literacy skills for nearly 40 years. These services are currently supporting over 70 learners and are making a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active members in their community.
The grant funds will be used towards staffing to ensure the high -quality program that the community has come to expect continues.
The FY 2024-25 City contribution for PAL is $91,132. Program expenses are augmented by the California Library Literacy Services (CLLS) annual grant program and through private donations. The CLLS grants funds to literacy programs annually based on an application submitted in August.
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Budget Amendment to Accept a Check from the California Library Literacy Services and Appropriate Funds to the Library's Fiscal Year 2024-25 Budget November 19, 2024
There are three parts to the grant program's funding formula. Each approved California literacy program receives:
• A base grant amount of $25,000;
• A per capita amount per adult learner served; and
• Additional funding based on local funds raised and expended for adult literacy services.
Based on the above measures, PAL has received a total award of $46,594. Ninety percent of the award, $41,935, is given in November. The remaining 10% is eligible for distribution after PAL has completed mid -year reporting to CLLS and spent 75% of the total award.
FISCAL IMPACT:
The Budget Amendment appropriates $41,935 in additional revenue from CLLS and $41,935 in increased expenditure appropriations with no impact on fund balance. The revenue will be posted to the California Literacy Campaign account in the Library Services Department, 01060005-431070 and the purchases will be expensed to the following Literacy accounts in the Library Services Department:
Salaries P/T
Retirement Part-Time/Temp
Medicare
TOTAL
ENVIRONMENTAL REVIEW:
01060604-711003 $39,859.22
01060604-723004 $ 1,467.73
01060604-727016 $ 608.05
$41,935.00
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment
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ATTACHMENT A
F�4 f>U r
City of Newport Beach
�s BUDGET AMENDMENT
2024-25 BA#: 25-031
Department: Library
ONETIME: r�j Yes ❑ No
Requestor: Rebecca Lightfoot
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: ga4w Date I t7Z(
COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Increase revenue and expenditure appropriations from California State Library Literacy Services (CLLS). Funds will be ❑ from existing budgetappropriation5 allocated to Various Library Literacy Services accounts. 0 from additicnal estimated revenues ❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object Project
Description
Increase or (Decrease) $
010
01060005
431070
LIBRARY ADMIN - CALIF LITERACY CAMPAIGN
41,935.00
Subtotall
$ 41,935.00
EXPENDITURES
Fund #
Org
Object Project
Description
increase or (Decrease) $
010
01060604
711003
LITERACY SERVICES- SALARIES PARTTIME
39,859.22
010
01060604
723004
LITERACY SERVICES- RETIREMENT PART TIME/TEMP
1,467.73
010
01060604
727016
LITERACY SERVICES- MEDICARE FRINGES
608.05
Subtotal
$ 41,935.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
300000
GENERAL FUND - FUND BALANCE CONTROL
Subtotal
$
No Change In Fund Balance
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