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NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
January 14, 2025
Agenda Item No. 8
ABSTRACT:
On July 23, 2024 , the City Council awarded Contract No. 9148-1 for the Storm Drain System Upgrades project to PALP, Inc. DBA Excel Paving Company. The project installed drainage improvements at two areas within the City of Newport Beach, at Iris and Jasmine Avenues and at Port Edward Circle. Storm drainpipes were installed at both areas to alleviate drainage concerns for nearby residents. The work is now complete and staff requests the City Council’s acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$463,828.00 $502,989.80 $39,161.80 8.4%
Allowed Contract Time +
Approved Extensions (Days) = 70 Actual Time Used (Days) 60
This project included the installation of storm drain piping, catch basins, and concrete pavement at the end of Iris and Jasmine Avenues, and installing a sub-drain system in Port Edward Circle that connected to an existing sub-drain line in Newport Hills Drive East.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342, [email protected]
TITLE: Storm Drain System Upgrades – Notice of Completion for Contract No. 9148-1 (23D02)
Storm Drain System Upgrades – Notice of Completion for Contract No. 9148-1 January 14, 2025
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The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 463,828.00
Actual Cost of Bid Items Constructed: $ 463,828.00
Total Change Orders: $ 39,161.80
Final Contract Cost: $ 502,989.80
The final total contract amount was $502,989.80, which was approximately 8.4% higher than the original bid amount. This cost increase was primarily due to upgrading the drainage system to use HDPE piping and adding another sub-drainage lateral to the system that was found during construction to be contributing to the excess water in the area.
A summary of the project schedule milestones is as follows:
The contractor stayed on schedule throughout the project and completed all work in excellent condition.
FISCAL IMPACT:
The Storm Drain System Upgrades project was included within the Fiscal Year 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following account(s):
Account Description Account Number Amount
Neighborhood Enhancement 53601-980000-23D02 $ 347,209.97 General Fund 01201926-980000-25D02 $ 155,779.83
Total: $ 502,989.80
The Neighborhood Enhancement Fund is used for projects that enhance neighborhood aesthetics and functionality and is funded via surplus general funds.
ENVIRONMENTAL REVIEW:
On July 23, 2024 , the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15304 (minor alterations in the condition of land, water, and/or vegetation) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
Estimated Start of Construction per Annual Baseline Schedule August 12, 2024 Actual Start of Construction Per Notice to Proceed August 19, 2024 Estimated Contract Completion Date with Approved Extensions November 1, 2024 Actual Substantial Construction Completion Date November 8, 2024 Storm Drain System Upgrades – Notice of Completion for Contract No. 9148-1 January 14, 2025
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NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map