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NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
January 14, 2025
Agenda Item No. 9
ABSTRACT:
On August 27, 2024, the City Council awarded Contract No. 9393-1 for the 2023-2024 Facilities Painting Project to GCD Painting of Wilmington. The project addressed protective coatings at the City of Newport Beach Utilities Yard, Police Department Headquarters, and Balboa Yacht Basin. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$174,000 $176,100 $2,100 1.21%
Allowed Contract Time +
Approved Extensions (Days) = 70 Actual Time Used (Days) 33
This project addressed protective coatings at the City’s Utilities Yard, Police Department Headquarters, and Balboa Yacht Basin to protect the various building materials from deterioration. This proactive approach shields the metal, wood and other building materials from damage that could result in more costly repair work in the future. The new paint provides an additional benefit of a more aesthetically pleasing appearance of these facilities.
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: 2023-2024 Facilities Painting Project – Notice of Completion for Contract No. 9393-1 (24F02)
2023-2024 Facilities Painting Project – Notice of Completion January 14, 2025
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A summary of the contract construction cost is as follows:
Original Bid Amount:
$
174,000
Actual Cost of Bid Items Constructed: $ 174,000
Total Change Orders: $ 2,100
Final Contract Cost: $ 176,100
There was one change order for $2,100, which increased the original contract amount by
1.21% and was within the contingency allowance. This change order expanded the work scope to include painting of the cable wires supporting the City’s radio tower as the cables were showing signs of increased corrosion.
A summary of the project schedule milestones is as follows:
FISCAL IMPACT:
The 2023-2024 Facilities Painting Project was included within the F iscal Year 2023-24 Capital Improvement Program Budget. Funds for the construction contract were expended from the Facilities Maintenance Master Plan (General Fund) from the following accounts:
Account Description Account Number Amount
FMMP 57101-980000-24F02 $ 174,465.71
FMMP 57101-980000-22F02 $ 1,634.29
Total: $ 176,100.00
ENVIRONMENTAL REVIEW:
On August 27, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(d) (rehabilitation of deteriorated facilities involving no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Estimated Start of Construction per Annual Baseline Schedule November 4, 2024 Actual Start of Construction Per Notice to Proceed October 14, 2024 Estimated Contract Completion Date with Approved Extensions February 4, 2025 Actual Substantial Construction Completion Date December 2, 2024