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NEWPORT BEACH
City Council Staff Report
COUNCIL STAFF REPORT
CITY OF
January 14, 2025
Agenda Item No. 10
ABSTRACT:
On May 28, 2024, the City Council awarded Contract No. 9008-1 for the 38th Street and Lake Avenue Landscape Improvement Project to S&H Civilworks of Colton. This project included improving the appearance of the 38 th Street beach area and entrance to Newport Island, and providing better beach access. The work is now complete and staff requests the City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$193,067.00 $205,144.99 $12,077.99 6.26%
Allowed Contract Time +
Approved Extensions (Days) = 60 Actual Time Used (Days) 56
The project included new stone cladding on the existing retaining walls to improve the appearance, new stairs for better beach access, a new higher landscaped planter area with a fence, a new foot -wash station, new landscaping, and new irrigation lines.
The c ontracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction costs is as follows:
Original bid amount:
$
193,067.00
Actual Cost of Bid Items Constructed: $ 193,067.00
Total Change Orders: $ 12,077.99
Final contract cost: $ 205,144.99
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: 38th Street and Lake Avenue Landscape Improvement Project – Notice of Completion for Contract No. 9008-1 (24L01)
38th Street and Lake Avenue Landscape Improvement Project – Notice of Completion of Contract No. 9008-1 (24L01)
January 14, 2025
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There were two change order s totaling $ 12,077.99. This amounted to 6.26% of the original contract amount and was within the contingency allowance. The added work covered additional sidewalk and fencing replacement and additional anti-graffiti coating.
A summary of the project schedule milestones is as follows:
FISCAL IMPACT:
The 38th Street and Lake Avenue Landscape Improvement Project was included within the F iscal Year 2023-24 Capital Improvement Program Budget. Funds for the construction contract were expen ded from the Facilities Maintenance Master Plan (General Fund) from the following accounts:
Account Description Account Number Amount
Neighborhood Enhancement 01201927-980000-24L01 $ 70,025.30 Oceanfront Encroachment 16701-980000-24L01 $ 135,119.69 Total: $ 205,144.99
ENVIRONMENTAL REVIEW:
On May 28, 2024 , the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302(c) (replacement of public facilities involving negligible or no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Estimated Start of Construction per Annual Baseline Schedule August 8, 2024 Actual Start of Construction Per Notice to Proceed August 5, 2024 Estimated Contract Completion Date with Approved Extensions October 29, 2024 Actual Substantial Construction Completion Date October 25, 2024