February 11, 2025
Agenda Item No. 7
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Melissa Hartson, Library Services Director - 949-717-3801, [email protected] PREPARED BY:
Melissa Hartson, Library Services Director
TITLE:
Amendment to Professional Services Agreement with Arts Orange County for Sculpture Exhibition Project Management Extension ABSTRACT:
At the November 12, 2024, City Council meeting, the Council approved a new Sculpture Exhibition in Civic Center Park timeline that extends the display period from two years to three years. To align with the approved update, both the Phase VIII and Phase IX Sculpture Exhibition professional services agreements with Arts Orange County must be amended to reflect the new three-year timeline and adjusted compensation amount.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Amendment No. Two to the Professional Services Agreement with Arts Orange County for Sculpture Exhibition – Phase VIII, which extends the term of the agreement to September 1, 2026, and increases the contract amount by $7,500, and authorize the Mayor and City Clerk to execute the agreement; and c) Approve Amendment No. One to the Professional Services Agreement with Arts Orange County for Sculpture Exhibition – Phase IX, which extends the term of the agreement to October 1, 2027, and increases the contract amount by $7,500, and authorize the Mayor and City Clerk to execute the agreement.
DISCUSSION:
The Sculpture Exhibition in Civic Center Park is an ongoing public art display that is a primary feature of the Newport Beach Civic Center. The City Arts Commission (Commission) determined that a rotating exhibition was the optimal approach for bringing a variety of sculpture to Newport Beach in a cost-efficient manner. In August 2013, the City Council (Council) authorized the Commission to implement an inaugural rotational sculpture exhibit in Civic Center Park. Since 2014, the City has exhibited nine sculpture phases in the park with Phases VIII and IX currently on display.
Council approved extending the exhibit period for Sculpture Exhibition Phases VIII and IX at its November 12, 2024 meeting. The approval modified the duration from a two-year to a three-year exhibit period. Arts Orange County (ArtsOC) has provided public art coordination and site management services through professional services agreements for both phases. The longer exhibit period adds a year to the term of each agreement and increases the project management fee by $7,500 per phase, changing the Phase VIII contract amount to not exceed $124,000 and the Phase IX contract amount to not exceed $126,500.
FISCAL IMPACT:
The adopted budget includes sufficient funding for increasing the ArtsOC Sculpture Exhibition Phases VIII and IX agreements. It will be expensed to the Sculpture Exhibition account in the Cultural Arts Division of the Library Services Department, 01060603-811059. The agreement extensions result in an overall savings of $70,000 this fiscal year by eliminating the need for deinstallation of existing sculptures and installation of new sculptures.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Amendment No. Two to Professional Services Agreement with Arts Orange County – Phase VIII Attachment B – Amendment No. One to Professional Services Agreement with Arts Orange County – Phase IX 7-3
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Amendment to Professional Services Agreement with Arts Orange County for Sculpture Exhibition Project Management Extension
February 11, 2025
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