February 25, 2025
Agenda Item No. 8
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Principal Civil Engineer - 949-644-3315, [email protected] TITLE:
Street Pavement Repair Program Fiscal Year 2024-25 – Award of Contract No. 9716-1 (25R03) ABSTRACT:
The City of Newport Beach received construction bids for the Street Pavement Repair Program Fiscal Year 2024-25 project. Staff requests City Council approval to award the construction contract to Hardy & Harper, Inc. of Lake Forest. This project removes and replaces areas of deteriorated asphalt pavement in the Spyglass Hill, Newport Hills, Harbor View and Seawind communities.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications;
c) Award Contract No. 9716-1 to Hardy & Harper, Inc. for the total bid price of $1,425,000 for the Street Pavement Repair Program FY 2024-25 project, and authorize the Mayor and City Clerk to execute the contract; and d) Establish a contingency of $143,000 (approximately 10% of total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The Street Pavement Repair Program FY 2024-25 project includes reconstructing isolated portions of deteriorated asphalt concrete pavement, lowering and raising manhole frames, replacing utility boxes and lids, replacing and resetting survey monument boxes, and installing new traffic striping. These improvements are needed to prepare for the upcoming annual slurry seal program, which will be in the same communities.
At 10 a.m. on February 3, 2025, the City Clerk opened and read the following bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
Hardy & Harper, Inc.
$ 1,425,000
2nd
Onyx Paving Company, Inc.
$ 1,466,000
3rd
LCR Earthwork & Engineering, Corp.
$ 1,515,210
4th
Excel Paving
$ 1,618,256
5th
All American Asphalt
$ 1,697,550
6th
R.J. Noble Company
$ 1,722,955
7th
Dash Construction Company, Inc.
$ 1,757,386
The City received seven bids. The low bidder, Hardy & Harper, Inc., possesses a California State Contractor’s License Classification “A”, as required by the project specifications. A review of references for Hardy & Harper, Inc. shows satisfactory completion of similar contracts for the City and other municipalities.
The low bid was 0.1% below the Engineer’s Estimate of $1,427,000. The minor difference between the low bid and the Engineer’s Estimate is negligible.
Pursuant to the contract specifications, the contractor will have 60 consecutive working days to complete the work. Work is scheduled to start in March 2025.
The project plans and specifications will be available for review at the February 25, 2025, City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the award of this contract. The following funds will be expended:
Account Description
Account Number
Amount
General Fund (22R03)
01201927-980000-22R03
$
18,500
General Fund (24R03)
01201927-980000-24R03
$
61,200
General Fund (25R03)
01201927-980000-25R03
$
1,492,600
Water Capital
70201-980000-24R09
$
22,680
Wastewater Enterprise
71101-980000-24R09
$
13,520
Total:
$
1,608,500
Proposed fund uses are as follows:
Vendor
Purpose
Amount
Hardy & Harper, Inc.
Construction Contract
$
1,425,000
Hardy & Harper, Inc.
Construction Contingency
$
143,000
Harrington Geotechnical, Inc.
Materials Testing
$
37,800
Various
Printing & Incidentals
$
2,700
Total:
$
1,608,500
The Water Capital Fund generates revenue primarily through water rates collected by service users. The Wastewater Enterprise fund generates revenue primarily through sewer rates collected by service users.
Staff recommends establishing $143,000 (approximately 10% of total bid) for contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
8-3
8-1
Street Pavement Repair Program Fiscal Year 2024-25 –
Award of Contract No. 9716-1
February 25, 2025
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