February 25, 2025
Agenda Item No. 7
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected] TITLE:
OASIS Senior Center Site Lighting Project – Notice of Completion for Contract No. 9009-2 (23F02) ABSTRACT:
On February 13, 2024, the City Council awarded Contract No. 9009-2 for the OASIS Senior Center Site Lighting project to SacTown Contractors Corporation. The project involved replacing the existing light fixtures nearing the end of their service life at the OASIS Senior Center with new energy efficient Light Emitting Diode (LED) light fixtures. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$365,795
$365,795
$0.00
0.0%
Allowed Contract Time +
Approved Extensions (Days) =
79 Actual Time Used (Days)
77 This project involved replacing the existing light fixtures nearing the end of their service life in the fitness room, dance room, art center and seven classrooms at the OASIS Senior Center with new energy efficient LED light fixtures to comply with California Assembly Bill (AB 2208) that prohibits the purchase and sale of fluorescent light fixtures. The project also included replacing the lighting control system that was no longer supported by the manufacturer.
The final total contract amount was $365,795, which is the same as the original bid amount. Two no-cost change orders added days to the project schedule due to material procurement delays. The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original bid amount:
$
365,795.00
Actual Cost of Bid Items Constructed:
$
365,795.00
Total Change Orders:
$
0.00 Final contract cost:
$
365,795.00
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule September 16, 2024
Actual Start of Construction Per Notice to Proceed
October 17, 2024
Estimated Completion per Annual Baseline Schedule
November 15, 2024
Substantial Completion Date Inclusive of Extra Work
January 28, 2025
Due to unforeseen delays in material procurement, the contractor was granted 39 additional days to complete the project.
FISCAL IMPACT:
The OASIS Senior Center Site Lighting project was included within the Fiscal Year 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
Facilities Maintenance Master Plan
57101-980000-23F02
$
365,795
Total:
$
365,795
Facilities Maintenance Master Plan funds are General Fund monies directed annually to the planned and necessary capital maintenance and repair of City facilities.
ENVIRONMENTAL REVIEW:
On February 13, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(a) (interior or exterior renovations involving such things as interior partitions, plumbing, and electrical conveyances) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
7-1
7-1
OASIS Senior Center Site Lighting Project –
Notice of Completion for Contract No. 9009-2
February 25, 2025
CITY OF CITY OF
CITY OF
CITY OF
City Council Staff Report COUNCIL STAFF REPORT City Council Staff Report COUNCIL STAFF REPORT NEWPORT BEACH NEWPORT BEACH City Council Staff Report COUNCIL STAFF REPORT
City Council Staff Report COUNCIL STAFF REPORT
NEWPORT BEACH
NEWPORT BEACH