Agenda Packet as of March 7, 2025 — Newport Beach City Council, March 11, 2025 (part 1 of 2)

CITY OF NEWPORT BEACH

CITY COUNCIL AGENDA

MARCH 11, 2025
CITY COUNCIL CHAMBERS – 100 CIVIC CENTER DRIVE, NEWPORT BEACH, CA 92660

STUDY SESSION – 4:00 P.M. (PUBLIC WELCOME)
REGULAR MEETING – 5:00 P.M.

CLOSED SESSION – FOLLOWS MOTION FOR RECONSIDERATION

JOE STAPLETON, Mayor
LAUREN KLEIMAN, Mayor Pro Tem
MICHELLE BARTO, Councilmember
NOAH BLOM, Councilmember
ROBYN GRANT, Councilmember
SARA J. WEBER, Councilmember
ERIK WEIGAND, Councilmember

GRACE K. LEUNG, City Manager
AARON C. HARP, City Attorney
LEILANI I. BROWN, City Clerk

NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Clerk 24 hours prior to the scheduled City Council meeting.

LEVINE ACT
Under the Levine Act, Section 84308 of the Government Code, a party to a proceeding before the City involving a contract (other than competitively bid, labor, or personal employment contracts), franchise, license, permit, or other entitlement for use, is required to disclose on the record of the proceeding any contribution in an amount of more than five hundred dollars ($500) made within the preceding 12 months by the party or the party’s agent to any elected or appointed officer of the City. If you have made a qualifying contribution, please ensure to make this disclosure on the record.

PUBLIC HEARINGS
If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing.

NOTICE TO THE PUBLIC
Any times listed in this agenda are provided as a courtesy and the actual item may be heard either before or after the time given.

This agenda was prepared by the City Clerk and staff reports are available in the City Council Chambers lobby located at 100 Civic Center Drive. Staff reports or other written documentation have been prepared or organized with respect to the items of business listed on the agenda. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at 949-644-3005. Agendas and staff reports are also available on the City's webpage at newportbeachca.gov/agendas.

The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact City Clerk staff prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or [email protected]).

NEWPORT BEACH CITY COUNCIL AGENDA

CITY COUNCIL CHAMBERS
100 CIVIC CENTER DRIVE, NEWPORT BEACH, CA 92660
MARCH 11, 2025

STUDY SESSION – 4:00 P.M. (PUBLIC WELCOME)
REGULAR MEETING – 5:00 P.M.

CLOSED SESSION – FOLLOWS MOTION FOR RECONSIDERATION

I. ROLL CALL – 4:00 p.m.

II. CURRENT BUSINESS

SS1. Clarification of Items on the Consent Calendar

SS2. Presentation to the City by the Newport Beach Sister City Association on Behalf of Mayor Yasuhiro Uchida of Okazaki, Japan

SS3. Proclamation Recognizing National Nutrition Month

SS4. History of Balboa Island by the Balboa Island Museum

SS5. Capital Improvement Program (CIP) Early Look
Staff will present the preliminary new projects and funding proposed for the FY 2025 -26 Capital Improvement Program for City Council review and discussion.

III. PUBLIC COMMENTS

The City Council of Newport Beach welcomes and encourages community participation. Public comments are invited on items listed on the agenda and non -agenda items. Speakers must limit comments to three minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non-agenda items.

IV. RECESS

V. RECONVENE AT 5:00 P.M. FOR REGULAR MEETING

VI. ROLL CALL

VII. INVOCATION – Gene Clark, Church of Jesus Christ Latter-day Saints

VIII. PLEDGE OF ALLEGIANCE

IX. NOTICE TO THE PUBLIC

X. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL ON

COMMITTEE ACTIVITIES

City Council Meeting
March 11, 2025

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XI. PUBLIC COMMENTS ON CONSENT CALENDAR

This is the time in which Councilmembers may pull items from the CONSENT CALENDAR for discussion (ITEMS 1 – 12). Public comments are also invited on Consent Calendar items. Speakers must limit comments to three minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Councilmember, members of the public are invited to speak on each item for up to three minutes per item.

All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Councilmembers have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Council votes on the motion unless members of the City Council request specific items to be discussed and/or removed from the Consent Calendar for separate action.

XII. CONSENT CALENDAR

READING OF MINUTES AND ORDINANCES

1. Minutes for the February 25, 2025 City Council Meeting Waive reading of subject minutes, approve as written, and order filed.

2. Reading of Ordinances
Waive reading in full of all ordinances under consideration, and direct the City Clerk to read by title only.

ORDINANCES FOR ADOPTION

3. Ordinance No. 2025-2: Updating the Military Equipment Use Policy for the Newport Beach Police Department
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025-2, An Ordinance of the City Council of the City of Newport Beach, California, Updating the Military Equipment Use Policy for the Newport Beach Police Department.

4. Ordinance No. 2025-3: Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding West Newport Safety Enhancement Zone to Include Memorial Day, Fourth of July, and Labor Day Holidays
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025-3, An Ordinance of the City Council of the City of Newport Beach, California, Designating a Portion of Corona del Mar as a Safety Enhancement Zone During the Memorial Day, Fourth of July Independence Day, and Labor Day Holidays and Expanding the West Newport Safety Enhancement Zone to Include the Memorial Day and Labor Day Holidays by Amending Section 1.04.060 (Safety Enhancement Zone), Chapter 10.58 (Police Services at Large Parties, Gatherings or Even ts on Private Property), and Section 10.66.060 (Violation -Penalty-Civil Fine) of the Newport Beach Municipal Code.

City Council Meeting
March 11, 2025

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ORDINANCE FOR INTRODUCTION

5. Ordinance No. 2025 -4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because t his action will not result in a physical change to the environment, directly or indirectly; and
b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2025- 4, An Ordinance of the City Council of the City of Newport Beach, California, Amending Section 1.08.120 (Definitions) of Title 1 (General Provisions), Section 5.95.042 (Maximum Number of Permits), Section 5.95.043 (Transfer of Permit), and Section 5.95.065 (Suspensions and Revocations) of Chapter 5.95 (Short -Term Lodging Permit) of Title 5 (Business Licenses and Regulations) of the Newport Beach Municipal Code t o Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines, and pass to second reading on March 25, 2025.

RESOLUTION FOR ADOPTION

6. Resolution No. 2025 -11: Waiving Section A.1. of City Council Policy B -13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024-14
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15304 under Class 4 (Minor Alterations to Land) because it has no potential to have a significant effect on the environment; and
b) Adopt Resolution No. 2025-11, A Resolution of the City Council of the City of Newport Beach, California, Waiving Section A.1 of City Council Policy B-13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024-14.

CONTRACTS AND AGREEMENTS

7. Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation (Project No. 22R11) – Notice of Completion for Contract No. 8833-2 a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

8. Newport Beach Police Station Video Surveillance System Replacement (Project No. 24F02) – Notice of Completion for No. 9500-1
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and c) Release Faithful Performance Bond one year after acceptance by the City Council.

9. Approval of On-Call Maintenance and Repair Services Agreement for Roll-Up Doors and Gates with Excel Door & Gate Company, Inc.
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a Maintenance and Repair Services Agreement with Excel Door and Gate Company, Inc. for on -call Roll-Up Door and Gates Maintenance and Repair Services for a five-year term and total not-to-exceed amount of $550,000; and c) Authorize the Mayor and City Clerk to execute the agreement.

City Council Meeting
March 11, 2025

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10. Amendment No. One to Purchase and License Agreement with T2 Systems Canada, Inc. for Multi-Space Pay Stations
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 1578) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Authorize staff to purchase and replace the outdated pay stations over the next five years, ensuring all units are replaced by the end of their 10 -year lifespan, while maintaining compliance with the City's Local Coastal Program Implementation Plan and the California Vehicle Code;
c) Authorize the City Manager or designee to enter into an amendment to the existing agreement to purchase, install and maintain up to 86 additional multi -space pay stations, replacing those purchased between 2014 and 2018 as they reach the end of their 10 -year lifespan in the coming years, with an amount not-to-exceed $785,122.04; and d) Waive the standard bidding requirements provided by City Council Policy F-14 and approve a single source award of the agreement to T2 Systems, Inc. (T2).

MISCELLANEOUS

11. Planning Commission Agenda for the March 6, 2025 Meeting Receive and file.

12. Cultural Arts Grants Fiscal Year 2024-25
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve recommended recipients for Fiscal Year 2024-25 Cultural Arts Grants as selected by the City Arts Commission in accordance with City Council Policy I -10, Culture and Arts Grants.

ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR

THOSE ITEMS REMOVED

XIII. ITEMS REMOVED FROM THE CONSENT CALENDAR

XIV. PUBLIC COMMENTS ON NON-AGENDA ITEMS

Public comments are invited on non -agenda items generally considered to be within the subject matter jurisdiction of the City Council. Speakers must limit comments to three minutes. Before speaking, please state your name for the record.

XV. CURRENT BUSINESS

13. Ordinance No. 2025 -5: An Amendment Deleting Section 5 of Ordinance No. 2022 -8 Removing Sunset Date of April 21, 2025
a) Find this action exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and

City Council Meeting
March 11, 2025

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b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2025- 5, An Ordinance of the City Council of the City of Newport Beach, California, Removing the Sunset Provision from Ordinance No. 2022-8 Thereby Retaining Section 15.02.095 (Section 105.3.4) to Timeframes for Completion of Construction , and pass to second reading on March 25, 2025.

XVI. MOTION FOR RECONSIDERATION

A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Councilmembers who voted with the prevailing side.

XVII. CLOSED SESSION – Council Chambers Conference Room

A. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 1 matter

Agency Designated Representatives: Grace K. Leung, City Manager, Barbara Salvini, Human Resources Director, and Jonathan Holtzman, Esq., Negotiators.

XVIII. CLOSED SESSION REPORT

XIX. ADJOURNMENT

Testimony given before the City Council is recorded.

The timer light will turn yellow when the speaker has one minute remaining.

The timer light will turn red when the speaker has 10 seconds remaining.

PLEASE TURN CELL PHONES OFF OR SET IN SILENT MODE

CITY OF NEWPORT BEACH
City Council Meeting Minutes
Regular Meeting
February 25, 2025
Volume 66 - Page 270
I. ROLL CALL – 4:00 p.m.

Present: Mayor Joe Stapleton, Mayor Pro Tem Lauren Kleiman, Councilmember Michelle Barto, Councilmember Noah Blom, Councilmember Robyn Grant, Councilmember Sara J. Weber, Councilmember Erik Weigand
II. INVOCATION – Harbormaster Paul Blank
III. PLEDGE OF ALLEGIANCE – Councilmember Weigand
IV. PRESENTATION
y History of the Balboa Village and Balboa Pa vilion by the Newport Beach Historical Society
Bernie Svalstad utilized a presentation to discuss the history of the Balboa Fun Zone and Balboa Pavilion. He noted recent effort s to find a permanent location for the Newport Beach Historical Society and provided handouts to its upcoming event.

Mayor Stapleton appreciated the presentation and shared photos from the Pyle family about future updates to the Balboa Fun Zone.

Councilmember Grant expressed her appreciation for the presentation and for Mr. Svalstad’s involvement in City projects.

V. PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
Jim Mosher noted changes to the agenda format and sequence, proposed that Council consider amending City Council Policy A-1 accordingly, and suggested clarifying the public comment process.

Nancy Scarbrough referenced Item 11 (Confirmation of Appointments to the General Plan Update Steering Committee and the General Plan Advi sory Committee) and asked Council to consider reappointing Charles Klobe and herself to the General Plan Advisory Committee.

VI. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL ON

COMMITTEE ACTIVITIES
Councilmember Weigand:
y Attended an Orange County Mosquito and Vector Control District board meeting regarding the construction of a new headquarters and an Associ ation of California Cities – Orange County (ACC-OC) meeting
x Announced the upcoming Orange County Sanitation District meeting Councilmember Grant:
y Joined Balboa Island residents at the Balboa Island Museum to welcome Los Angeles fire evacuees y Attended a Town Hall meeting held at the Balboa Peninsula Fire Station with Mayor Stapleton and Councilmember Blom to discuss fire safe practices and emergency evacuation procedures Draft
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Volume 66 - Page 271
Mayor Pro Tem Kleiman:
y Attended the quarterly Newport-Mesa Unified School District meeting with Councilmember Barto, an ACC-OC meeting, the Gallery Sonder exhibit i n Corona der Mar, and an Aviation Committee meeting
Mayor Stapleton:
y Visited the United Kingdom with representatives from Visit Newport Beach y Attended the homeowner association meetings for Corona del Mar, Balboa Island, and Central Newport
VII. PUBLIC COMMENTS ON CONSENT CALENDAR
Regarding Item 10 (Police Department Drone Prog ram), Blake Resnick presented and discussed the world’s first 911 response drone program.

Regarding Item 11, Jim Mosher agreed with Ms. Sc arbrough’s previous comments regarding her and Mr. Klobe’s GPAC appointments and thought the di scussion regarding the Council Aviation Ad Hoc Committee was less than enlightening.

Adam Leverenz supported Ms. Scarbrough’s comment regarding the GPAC appointments (Item 11) and encouraged Council to proceed with an open-minded approach.

VIII. CONSENT CALENDAR

READING OF MINUTES AND ORDINANCES

1. Minutes for the February 1, 2025 Planning Session and February 11, 2025 City Council Meeting
Waive reading of subject minutes, approve as amended, and order filed.

2. Reading of Ordinances
Waive reading in full of all ordinances under consideration and direct the City Clerk to read by title only.

ORDINANCE FOR ADOPTION

3. Ordinance No. 2025-1: Granting Non-Exclusive Commercial Solid Waste Franchise Agreements
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025-1, An Ordinance of the City Council of the City of Newport Beach, California, Gran ting Non-Exclusive Fran chise Agreements for Commercial Solid Waste and Divertible Materials Handling Services Within the City of Newport Beach to BC Hauling and Demolition, California Waste Services LLC and Tim Greenleaf Engineering.

ORDINANCE FOR INTRODUCTION

4. Ordinance No. 2025-2: Updating the Military Equipment Use Policy for the Newport Beach Police Department
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Waive full reading, direct the City Clerk to read by title only, and introduce Ordinance No. 2025-2, An Ordinance of the City Council of the City of Newport Beach, California, Updating Draft
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City of Newport Beach
February 25, 2025
Volume 66 - Page 272
the Military Equipment Use Policy for the Newport Beach Police Department, and pass to second reading on March 11, 2025.

RESOLUTION FOR ADOPTION

5. Resolution No. 2025-10: Creating the Av iation Ad Hoc Committee to Review the Structure, Membership, Roles and Responsibilities of the Aviation Committee a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2025-10, A Resolution of the City Council of the City of Newport Beach, California, Creating the Aviation Ad Hoc Committee to Review the Structure, Membership, Roles and Responsibilities of the Aviation Committee; and
c) Appoint Mayor Pro Tem Lauren Kleiman, Councilmember Michelle Barto and Councilmember Noah Blom to serve on the Aviation Ad Hoc Committee.

CONTRACTS AND AGREEMENTS

6. Superior Avenue Pedestrian/Bicycle Bridge and Parking Lot (Project No. 15T09) – Notice of Completion for Contract No. 8020-6
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

7. OASIS Senior Center Site Lighting Project – Notice of Completion for Contract No. 9009- 2 (23F02)
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

8. Street Pavement Repair Program Fiscal Year 2024-25 – Award of Contract No. 9716-1 (25R03)
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, beca use this project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9716-1 to Hardy & Harper, Inc. for the total bid price of $1,425,000 for the Street Pavement Repair Program FY 2024-25 project, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $143,000 (approxima tely 10% of total bid) to cover the cost of unforeseen work not included in the original contract.

Councilmember Weber recused herself from Item 8 due to real property interest conflicts.

9. First Amended and Restated Employment Ag reement with the City of Newport Beach Police Chief (C-9826-1)
a) Determine that the action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2 ) and 15060(c)(3) of the CEQA Gu idelines because it will not result in a physical change to the environment, directly or indirectly; and b) Authorize the City Manager to execute a Firs t Amended and Restated Employment Agreement between the City of Newport Beach and David Miner for Police Chief Services.

10. Services and Purchase Agreement with BRIN C Drones, Inc. for the Police Department Drone Program (C-9828-1)
a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; d Parking Lrking L
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City of Newport Beach
February 25, 2025
Volume 66 - Page 273
b) Approve a five-year Services and Purchase Agreement with BRINC Drones, Inc. of Seattle, Washington, using the competitive selection process conducted for NPPGov Cooperative Purchasing Agreement No. PS24040 in an amount not-to-exceed $2,176,037.60, and authorize the Mayor and City Clerk to execute the Agreement; and
c) Approve Budget Amendment No. 25-055 to increa se expenditure appropriations by $497,516 in the Detective Division Drone Program accounts, 01035355-811065, 01035355-911017 and 01035355-831001.

MISCELLANEOUS

11. Confirmation of Appointments to the General Plan Update Steering Committee and the General Plan Advisory Committee
a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Confirm the Mayor’s appointments to fill sche duled vacancies on the General Plan Update Steering Committee and the General Plan Advisory Committee.

Motion by Mayor Pro Tem Kleiman, seconded by Councilmember Barto,to approve the Consent Calendar; and noting the amendments to Item 1 and the recusal to Item 8 by Councilmember Weber.

The motion carried unanimously.

IX. ITEMS REMOVED FROM THE CONSENT CALENDAR – None
X. CURRENT BUSINESS

12. Ordinance No. 2025-3: Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding West Newport Safety Enhancement Zone to Include Memorial Day, Fourth of July, and Labor Day Holidays
Mayor Pro Tem Kleiman thanked the Police Department and Community Development Department for drafting the ordinance.

In response to Councilmember Weigand’s request, Police Lieutenant Little utilized a presentation to review the Safety Enhancement Zone boundaries and Police Chief Miner confirmed that mutual aid in West Newport will remain the same. Mayor Stapleton noted the calm environment last year during Independence Day and complimented staf f for creating a family-friendly vibe on the Peninsula.

Jim Mosher noted the impacts of issu ing tripled fines, asked which fi nes will be tripled, and what police activity standards trigger the creation of an enhancement zone.

Councilmember Weigand asked City Ma nager Leung for a report after the 4 th of July to assess the impacts of the ordinance.

Councilmember Barto recommended involving the lifeguards in the process.

Motion by Mayor Pro Tem Kleiman, seconded by Mayor Stapleton, to a) determine this action is exempt from the California Environmen tal Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) waive full reading, direct the City Clerk to read by title only, and introduce amended Ordinance No. 2025-3, An Ordinance of the City Council of the City of Newport Beach, California, Design ating a Portion of Corona del Mar as a Safety Enhancement Zone During the Memo rial Day, Fourth of July Independence Day, and Labor Day Holidays and Expanding the West Newport Safety Enhancement Zone to Include the Memorial Day Draft
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February 25, 2025
Volume 66 - Page 274
and Labor Day Holidays by Amending Section 1.04 .060 (Safety Enhancement Zone), Chapter 10.58 (Police Services at Large Parties, Gatherings or Events on Privat e Property), and Section 10.66.060 (Violation-Penalty-Civil Fine) of the Newport Beach Municipal Code , and pass to second reading on March 11, 2025.

The motion carried unanimously.

13. Witte Lecture Hall – Increase LED Screen Wall Size
Councilmember Barto stated that the initial memorandum of understanding allowed for necessary change orders for furniture and fixtures and opti onal items to be covered by the requestor, and is not within the City’s purview.

Councilmember Grant commended the Newport Beach Library Foundation on their fundraising efforts and staff for steering the project, concurred with Councilmember Barto’s suggestion to review the contract details, regarded the project as a City legacy and is world-class, favored using the best possible screen, supported the consideration of options, and inquired about vetting the feasibility.

Public Works Director Webb expressed concerns relati ve to distortions and site line issues as the screen size increases.

In response to Councilmember Grant’s question about the relationship between screen size and distortion, Public Works Director Webb utilized a presentation to show Witte Lecture Hall LED screen wall profile views and screen options. Recreation and Senior Services Director Levin expressed potential maintenance issue concerns surrounding the 13-foot by 23-foot screen.

Councilmember Weigand supported a one-time change to the screen. In response to his question, Public Works Director Webb clarified that 0.8% of the 10% of the contingency allowance is correctly stated and most of the major project items are complete.

Councilmember Blom expressed his reasons for opposing the proposal.

Marilyn Krahe, Chair of Newport Beach Public Li brary Foundation, expr essed her reasons to support the proposal for a larger screen.

Adam Leverenz expressed concerns about the change s and advancements in technology over time and considerations for upkeep.

Larry Tucker acknowledged the operational aspects of the Lecture Hall and the City’s portion of responsibility, suggested appealing to the broadest audience, and supported the City paying for half the cost of the improvement.

In response to Councilmember Weigand’s question, Ms. Kahe thanked Public Works Director Webb for his presentation, expressed concerns about the largest screen size, and thought the 11-foot by 19-foot screen is a good compromise and the Foundation would agree to pay for half the cost.

Councilmember Barto noted the original screen would need to be replaced in time and, at that point, the screen size can be assessed.

Councilmember Weigand expressed opposition to retu rning in six months to discuss replacing it with a bigger screen.

Councilmember Blom thought the proposal was a tenant improvement rather than a construction matter, and supported upholding the original agreement.

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City of Newport Beach
February 25, 2025
Volume 66 - Page 275
Motion by Councilmember Grant, seconded by Councilmember Weigand, to a) determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Class 1 – Existing Facilities) and 15303 (Class 3 – New Construction or Conversion of Small Structures) of the California Code of Regulations, Title 14, Division 6, Chapter 3 and CEQA Guidelines, because this project has no potential to have a significant effect on the environment; and b) (Option 2) approve the Newport Beach Library Foundation’s request to increase the screen wall size and install an 11-foot by 19-foot (209 sf ) LED screen wall with an all-in estimated change order cost of approximately $130,000, with the total increased cost split evenly between the Newport Beach Public Library Foundation and the City.

With Mayor Stapleton, Mayor Pro Tem Kleiman, and Councilmembers Barto, Blom, and Weber voting “no,” the motion failed 2-5.

Motion by Councilmember Blom, seconded by Mayor Pro Tem Kleiman, to a) determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 (Class 1 – Existing Facilities) and 15303 (Class 3 – New Construction or Conversion of Small Structures) of the California Code of Regulations, Title 14, Division 6, Chapter 3 and CEQA Guidelines, because this project has no potential to have a significant effect on the environment; and b) (Option 1) deny participatin g in the cost and continue with the installation of the 9-foot by 16-foot (144 sf) LED screen wall per the approved contact documents with no additional cost.

With Councilmember Weigand voting “no,” the motion carried 6-1.

14. Appointment of a Planning Commissioner to Fill an Unscheduled Vacancy City Clerk Brown read the ballots as follows:

Greg Reed – Barto, Blom, Grant, Kleiman, Stapleton, Weber, Weigand City Clerk Brown announced that Greg Reed was appointed to fill the vacancy on the Planning Commission for a term that expires on June 30, 2025.

XI. MOTION FOR RECONSIDERATION – None
City Attorney Harp announced th at the City Council would adjourn to Closed Session to discuss the items listed on the Closed Session agenda and read the titles. He also reported that City Manager Leung, City Attorney Harp and City Clerk Brown would be recusing themselves from Closed Session Item XII.C due to possible financial impact and City Manager Leung and City Attorney Harp would be recusing themselv es from Closed Session Item XII.D due to possible financial impact.

Mayor Stapleton recessed the meeting at 5:16 p.m.

XII. CLOSED SESSION – Council Chambers Conference Room
A. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 1 matter
Agency Designated Representatives: Grace K. Leung, City Manager, Barbara Salvini, Human Resources Director, and Jonathan Holtzman, Esq., Negotiators.

Employee Organizations: Association of Newport Beach Ocea n Lifeguards (ANBOL); Newport Beach City Employees Association (NBCEA); Newport Beach Employees League (NBEL); Newport Beach Firefighters Association (NBFA); Newport Beach Fire Management Association (NBFMA); Newport Beach Lifeguard Management Associatio n (NBLMA); Newport Beach Police Association (NBPA); Newport Beach Police Management Asso ciation (NBPMA); Newport Beach Professional Draft
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hat expires on June 30, 2025.at expires on June 30, 2025 NSIDERATIONNSIDERATIO –– None Non
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City of Newport Beach
February 25, 2025
Volume 66 - Page 276
and Technical Employees Association (NBPTEA); and Part Time Employees Association of Newport Beach (PTEANB).

B. PUBLIC EMPLOYMENT – PERFORMANCE EVALUATION
(Government Code § 54957(b)(1)): 3 matters
Titles: Grace Leung, City Manager, Aaron Harp, City Attorney, and Leilani Brown, City Clerk.

C. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 3 matters
Agency Designated Representatives: Joe Stapleton, Mayor, and Lauren Kleiman, Mayor Pro Tem.

Unrepresented Employees: Grace Leung, City Manager, Aaron Harp, City Attorney, and Leilani Brown, City Clerk.

D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code § 54956.9(d)(1)): 1 matter
Barbara Salvini v. City of Newport Beach
Orange County Superior Court Case No. 30-2024-01442980-CU-OE-CJC Mayor Stapleton reconvened the meeting at 7:35 p.m.

XIII. CLOSED SESSION REPORT
Assistant City Attorney Summerhill announced that no reportable actions were taken.

XIV. ADJOURNMENT – 7:35 p.m.

The agenda was posted on the City's website an d on the City Hall electronic bulletin board located in the entrance of the City Counci l Chambers at 100 Civic Center Drive, Newport Beach, on February 20, 2025, at 4:00 p.m.
____________________________________________
Joe Stapleton
Mayor
__________________________________________
Leilani I. Brown
City Clerk

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ary y 2020, 2025, 2025, at 44::0000 p.m.

3-1

NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 3
ABSTRACT:

For the City Council’s consideration is the adoption of Ordinance No. 2022-2, which updates the Military Equipment Use Policy (Policy) for the Newport Beach Police Department in accordance with Assembly Bill (AB) 481, codified as California Government Code (CGC) §7070, et seq. The proposed ordinance will update the military equipment inventory, which is an appendix to the Policy, to add two types of unmanned aerial vehicles (drones), add a replacemen t SWAT command vehicle, and delete an obsolete drone. No changes to the Policy itself are requested. The ordinance was introduced for consideration at the City Council’s February 25, 2025 regular meeting.

DISCUSSION:

At its February 25, 2025 meeting, the City Council introduced and passed to second reading Ordinance No. 2025-2. The ordinance would authorize adding two types of drones and a replacement SWAT command vehicle and deleting an obsolete drone from the military equipment inventory, which is incorporated in the Military Equipment Use Policy for the Newport Beach Police Department. If adopted, the ordinance would become effective April 10, 2025.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David Miner, Chief of Police - 949-644-3701, [email protected] PREPARED BY: Jonathan Stafford, Deputy Director - 949-644-3650, [email protected]
TITLE: Ordinance No. 2025-2: Updating the Military Eq uipment Use Policy for the Newport Beach Police Department
--
Ordinance No. 2025-2: Updating the Military Equipment Use Policy for the Newport Beach Police Department
March 11, 2025

Page 2 ends

3-2

Requested additions to the approved military equipment inventory are listed below. x North Star 235-4 Command Vehicle - approved for purchase by the City Council on December 10, 2024. The vehicle will replace an existing SWAT truck and is expected to be delivered in July 2026.
x Police Department Drone Program – approved by the City Council on February 25, 2025. The drone program includes two types of BRINC unmanned aerial vehicles:
the Responder drone and the Lemur 2 drone.

A DJI Phantom 3 drone that is in the authorized inventory is no longer needed and will be deleted. The drone was purchased in 2016 to test and evaluate the effectiveness of using drones in police operations. It no longer meet s FAA transponder requirements so it will be decommissioned. The Police Department posted notice of the changes to the military equipment inventory on its public website 30 days before introduction of this ordinance.

FISCAL IMPACT:

There is no fiscal impact for this item. Costs for the additions to the military equipment inventory were previously considered and approved by the City Council in the current fiscal year budget and through Budget Amendment No. 25-055 on February 25, 2025.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable in direct physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A – Ordinance No. 2025-2
Attachment B – Military Equipment Use Policy (redline)

ATTACHMENT A
3-3
ORDINANCE NO. 2025-2

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, UPDATING THE

MILITARY EQUIPMENT USE POLICY FOR THE

NEWPORT BEACH POLICE DEPARTMENT
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed Assembly Bill ("AB") 481, codified as California Government Code section 7070, et seq., relating to the funding, acquisition and use of "military equipment" by California law enforcement agencies;
WHEREAS, Section 200 of the Charter of the City of Newport Beach ("City") vests the City Council with the authority to make and enforce all laws, rules and regulations with respect to municipal affairs subject only to the restrictions and limitations contained in the Charter and the State Constitution, and the power to exercise, or act pursuant to any and all rights, powers, and privileges, or procedures granted or prescribed by any law of the State of California; WHEREAS, the Newport Beach Police Department is in possession of certain items of equipment and related munitions that qualify under the broad definition of "military equipment" under AB 481;
WHEREAS, AB 481 requires that a law enforcement agency possessing and using such qualifying equipment prepare a written, publicly released Military Equipment Use Policy covering the inventory, description, purpose, use, acquisition, maintenance, fiscal impacts, procedures, training, oversight, and complaint process, applicable to the agency's use of such equipment;
WHEREAS, the Military Equipment Use Policy and supporting information must be approved by the City Council by ordinance, and reviewed annually; and WHEREAS, the City Council of the City of Newport Beach, having received the information required under AB 481 regarding the Newport Beach Police Department's use of "military equipment" as defined in said law, deems it to be in the best interest of the City to approve the Military Equipment Use Policy, attached to this ordinance, which provides for the replacement of a SWAT command vehicle and the inclusion of drones for a new drone program, as set forth therein.
3-4
I
I
Ordinance No. 2025-2

Page 2 of 4 ends

NOW THEREFORE, the City Council of the City of Newport Beach ordains as follows:

Section 1: The City Council hereby approves and updates the Military Equipment Use Policy and determines all of the following:

1. The military equipment inventoried and presented to the City Council is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety;

2. The proposed Military Equipment Use Policy will safeguard the public's welfare, safety, civil rights, and civil liberties;

3. The equipment described in the Military Equipment Use Policy is reasonably cost effective compared to available alternatives t~at can achieve the same objective of officer and. civilian safety; '

4. Prior military equipment use complied with the Milifary Equipment Use Policy that was in effect at the time, or if prior uses did not comply with the accompanying Military Equipment Use Policy, cdrrective action has been taken to remedy nonconforming uses and ensure future compliance;

5. The proposed Military Equipment Use Policy shall be made publicly available on the internet website of the Newport Beach. Poliqe Department for as long as the military equipment is available for use; and

6. The Military Equipment Use Policy was considered by the City Council as an agenda item in an open session of a regular meeting, noticed in accordance I
with the Ralph M. Brown Act, at which public comment was permitted.

Section 2: The recitals provided in this ordinance are true and correct and are incorporated into the substantive portion of this ordinance.

Section 3: If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitution 1 al, such decision shall not
affect the validity or constitutionality of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrase~ be declared invalid or unconstitutional.
3-5
Ordinance No. 2025-2

Page 3 of 4 ends

Section 4: The City Council finds the introduction and adoption of this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 3-6
Ordinance No. 2025-2

Page 4 of 4 ends

Section 5: The Mayor shall sign and the City Clerk shall attest to the passage of this ordinance. The City Clerk shall cause the ordinance, or a summary thereof , to be published pursuant to City Charter Section 414. This ordinance shall be effective thirty (30) calendar days after its adoption.

This ordinance was introduced at a regular meeting of the City Council of the City of Newport Beach held on the 25th day of February, 2025, and adopted on the 11th day of March, 2025, by the following vote, to-wit:

AYES: ______ ___ _______ ____ _ _ _
NAYS: ------- - ---- ------------
ABSENT: ________ _____ ___ _ _ _ _ _

JOE STAPLETON , MAYOR
ATTEST:

LEILANI I. BROWN, CITY CLERK
APPROVED AS TO FORM:

CITY A ORNEY'S OFFICE
C. HARP, CITY ATTORNEY
Attachment( s): Military Equipment Use Policy, including the Military Equipment Inventory

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3-7
Policy
707
Newport Beach Police Department
Newport Beach PD Policy Manual
Military Equipment Use Policy
707.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment in accordance with Government Code § 7070, et seq. 707.1.1 DEFINITIONS
Definitions related to this policy as defined in Government Code § 7070:

Governing body – The governing body for the Newport Beach Police Department is the City Council of the City of Newport Beach.

Military equipment – Includes but is not limited to the following categories:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue handguns.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Projectile launch platforms and associated munitions. • Any other equipment as determined by a governing body or a state agency to require additional oversight.

Published with permission by Newport Beach Police
Department
Military Equipment Use Policy - 530
3-8
Newport Beach Police Department
Newport Beach PD Policy Manual
Newport Beach PD Policy Manual
Military Equipment Use Policy
707.2 POLICY
It is the policy of the Newport Beach Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 707.3 MILITARY EQUIPMENT COORDINATOR
The Support Services Lieutenant is designated to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Newport Beach Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting as described below in section 707.7.
(f) Preparing the annual military equipment report for submission to the Chief of Policefor subsequent approval by the City Council and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
707.4 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the Military Equipment Use Policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed Military Equipment Use Policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The Military Equipment Use Policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071) (a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department.

Published with permission by Newport Beach Police
Department
Military Equipment Use Policy - 531
3-9
Newport Beach Police Department
Newport Beach PD Policy Manual
Newport Beach PD Policy Manual
Military Equipment Use Policy
(e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 707.5 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless they have adopted a Military Equipment Use Policy as required by Government Code § 7071-7075 and in compliance with their agency's policies and all state and federal laws and regulations.
707.6 ANNUAL REPORT
Upon approval of a Military Equipment Use Policy, the Chief of Police or the authorized designee shall submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee shall also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in the Newport Beach Police Department inventory.
707.7 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Newport Beach Police Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment. 707.8 QUESTIONS, CONCERNS AND COMPLAINTS PROCEDURE
In accordance with Section 707.3(g) defined above, the procedure for a person to register a complaint, concern or question is through one of the methods listed below:
• Via US Mail or in person: Complaint forms are available at the front desk or inquiries can be mailed to:

Newport Beach Police Department
870 Santa Barbara Drive
Newport Beach, CA 92660
• Via email: [email protected]
• By telephone: (949) 644-3681
Copyright Lexipol, LLC 2024/05/02, All Rights Reserved.

Published with permission by Newport Beach Police
Department
Military Equipment Use Policy - 532
3-10
Newport Beach Police Department
Newport Beach PD Policy Manual
Newport Beach PD Policy Manual
Military Equipment Use Policy
• Online: www.nbpd.org/complaints
The department will respond to questions, concerns or complaints regarding this policy or the use of military equipment within 10 business days of receipt by the department. 707.9 COMPLIANCE
The Professional Standards Unit shall ensure that all department members comply with this policy and is responsible for investigating violations of this policy and investigating complaints regarding the use of military equipment.
707.10 MAINTENANCE OF OPERATIONAL INVENTORY LEVELS
The Newport Beach Police Department is authorized to procure and maintain an appropriate inventory of the approved military equipment specified in this policy, including associated ammunition and munitions, necessary to ensure operational capabilities of the department. 707.11 MILITARY EQUIPMENT INVENTORY
The inventory attached as Appendix A constitutes a list of qualifying equipment and associated ammunition and munitions for the Newport Beach Police Department.

Published with permission by Newport Beach Police
Department
Military Equipment Use Policy - 533
3-11
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3-36
4-1

NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 4
ABSTRACT:

For the City Council’s consideration is the adoption of Ordinance No. 2025-3, designating a portion of Corona del Mar as a Safety Enhancement Zone during the Memorial Day, Fourth of July, and Labor Day holidays. The ordinance also proposes expanding the West Newport Safety Enhancement Zone to include Memorial Day and Labor Day. The ordinance was introduced and considered at theCity Council’sFebruary 25, 2025, regular meeting.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Conduct second reading and adopt Ordinance No. 2025-3: An Ordinance of the City Council of the City of Newport Beach, California, Designating a Portion of Corona del Mar as a Safety Enhancement Zone During the Memorial Day, Fourth of July Independence Day, and Labor Day Holidays and Expanding the West Newport Safety Enhancement Zone to Include the Me morial Day and Labor Day Holidays by Amending Section 1.04.060 (Safety Enhancement Zone), Chapter 10.58 (Police Services at Large Parties, Gatherings or Events on Private Property), and Section

10.66.060 (Violation-Penalty-Civil Fine) of the Newport Beach Municipal Code.

DISCUSSION:

At its February 25, 2025, meeting, the City Council introduced and passed to second reading Ordinance No. 2025-3: Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding the West Newport Safety Enhancement Zone to include Memorial Day, Fourth of July, and Labor Day Holidays.

Newport Beach Municipal Code Section 1.04.060 allows certain areas of the city to be designated as Safety Enhancement Zones to further deter municipal code violations during specific times of the year. Within these zones, fines for infractions and civil fines are tripled.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David Miner, Chief of Police - 949-644-3701, [email protected] PREPARED BY: Eric Little, Lieutenant - 949-644-3660, [email protected] TITLE: Ordinance No. 2025-3: Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding West Newport S afety Enhancement Zone to Include Memorial Day, Fourth of July, and Labor Day Holidays
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Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding West Newport Safety Enhancement Zone to Include Memorial Day, Fourth of July, and Labor Day Holidays
March 11, 2025

Page 2 ends

4-2

The proposed Safety Enhancement Zone in Corona del Mar area mirrors Newport Beach Police Department Reporting District 44 of Area 4 as depicted in Figure 1 below. The designation includes Pirate’s Cove, Corona del Mar State Beach, and Little Corona.

Figure 1
The attached ordinance also extends the Safety Enhancement Zone in West Newport to cover Memorial Day and Labor Day in addition to the Fourth of July.

Communication to Residents

The City of Newport Beach will notify residents within the Safety Enhancement Zones before the three holidays. Letters outlining th e designation, associated fines, penalties, and affected provisions will be sent on or before April 15, June 15, and August 15 to each address and each owner of property (ownership determined based on the most recent property tax information available to th e City) within the Corona del Mar and West Newport Safety Enhancement Zones.

If adopted, the ordinance would become effective on April 10, 2025.

FISCAL IMPACT:

The cost of providing notices to residents three times per year in two locations of the City will increase from $5,611 to approximately $36,000 per year. This cost will be expensed to the City Manager’s Office budget a ccount number: 01020201-811008. Costs for Memorial Day noticing will be absorbed in the current budget and the full cost for the three holidays will be included future budgets.
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Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding West Newport Safety Enhancement Zone to Include Memorial Day, Fourth of July, and Labor Day Holidays
March 11, 2025

Page 3 ends

4-3

ENVIRONMENTAL REVIEW:

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Ordinance No. 2025-3

ATTACHMENT A
4-4
ORDINANCE NO. 2025-3

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, DESIGNATING A

PORTION OF CORONA DEL MAR AS A SAFETY

ENHANCEMENT ZONE DURING THE MEMORIAL DAY,

FOURTH OF JULY INDEPENDENCE DAY, AND LABOR

DAY HOLIDAYS AND EXPANDING THE WEST

NEWPORT SAFETY ENHANCEMENT ZONE TO INCLUDE

THE MEMORIAL DAY AND LABOR DAY HOLIDAYS BY
AMENDING SECTION 1.04.060 (SAFETY ENHANCEMENT
ZONE), CHAPTER 10.58 (POLICE SERVICES AT LARGE

PARTIES, GATHERINGS OR EVENTS ON PRIVATE
PROPERTY), AND SECTION 10.66.060 (VIOLATION

PENAL TY-CIVIL FINE) OF THE NEWPORT BEACH

MUNICIPAL CODE
WHEREAS, the City of Newport Beach ("City") is a charter City, governed by a charter adopted by the citizens of the City;
WHEREAS, Article XI, Section 5 of the Constitution of the State of California ("State") authorizes charter cities to enact ordinances with respect to their municipal affairs;
WHEREAS, Section 200 of the City Charter vests the City Council with the authority to make and enforce all laws, rules and regulations with respect to municipal affairs subject only to the restrictions and limitations contained in the Charter and the State Constitution, and the power to exercise, or act pursuant to any and all rights, powers, and privileges, or procedures granted or prescribed by any law of the State; WHEREAS, Section 1.04.060 (Safety Enhancement Zone) of the Newport Beach Municipal Code ("NBMC") provides that the City Council may designate a specific geographical area as a "Safety Enhancement Zone" during a specific period upon finding that the geographical area is subject to unique conditions and circumstances that create the potential for a significant threat to the public health and safety, and that the imposition of enhanced penalties for violations of the NBMC will reduce the threat;
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Ordinance No. 2025-3

Page 2 of 10 ends

WHEREAS, each year, the City continues to experience a large number of visitors, heavy traffic, pedestrian and vehicle congestion, and unruly behavior on the Memorial and Labor Day holidays, the weekends before the Memorial and Labor Day holidays, as well as the July 4th Independence Day holiday (collectively "Holidays"), which is due, in significant part, to the estimated 10,000 daily visitors to Corona del Mar on these Holidays, with most people concentrated at Corona del Mar State Beach, Little Corona del Mar Beach, Pirate's Cove Beach, Ocean Boulevard, and the surrounding neighborhoods, as well as an estimated 50,000 daily visitors on these Holidays to the Balboa Peninsula and West Newport Beach, with most people concentrated from Forty Fourth Street to the Newport Pier;
WHEREAS, the large gatherings in Corona del Mar, the Balboa Peninsula and West Newport Beach during the Holidays and the unruly behavior of some visitors, contributes to the consumption of alcohol in public areas and other violations of the NBMC;
WHEREAS, for the Memorial Day holiday, in 2023 and 2024, the City's Police Department received a combined total of 98 calls for service, made 5 arrests, and issued 12 citations, in Corona del Mar in the area bounded by the Pacific Ocean and Newport Harbor on the south, Buck Gully from the Pacific Ocean to Fifth Avenue on the east, Fifth Avenue to Dahlia Avenue (north of East Coast Highway), Dahlia Avenue (north of East Coast Highway) to East Coast Highway, and East Coast Highway to Avocado Avenue on the north, and the east side of Avocado Avenue, (and its extended alignment) from East Coast Highway to Newport Harbor on the west, which area includes Pirate's Cove, Corona del Mar State Beach, and Little Corona Beach, as well as the immediately adjacent parking lots, roads, stairs, and paths that provide ingress/egress thereto (hereinafter "the Proposed Corona Del Mar Safety Enhancement Zone") and received 423 calls for service, made 41 arrests, issued 14 citations, issued one Disturbance Advisement Card, and issued one Large and Unruly Gathering citation in the West Newport Safety Enhancement Zone;
WHEREAS, for the July 4th Independence Day holiday, in 2023 and 2024, the City's Police Department received a combined total of 79 calls for service, made 3 arrests, and issued 18 citations, in the Proposed Corona Del Mar Safety Enhancement Zone, and received 646 calls for service, made 48 arrests, issued 288 citations, issued five Disturbance Advisement Cards, and issued 5 Large and Unruly Gathering Citations in the West Newport Safety Enhancement Zone;
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Ordinance No. 2025-3

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WHEREAS, for the Labor Day holiday, in 2023 and 2024, the City's Police Department received a combined total of 122 calls for service, made 9 arrests, and issued 23 citations, in the Proposed Corona Del Mar Safety Enhancement Zone, and received 440 calls for service, made 27 arrests, issued 41 citations, and issued one Disturbance Advisement Card in the West Newport Safety Enhancement Zone; WHEREAS, there are 569 active short term lodging permits that have been issued to owners of properties located in the Proposed Corona Del Mar Safety Enhancement Zone (108 permits) and the West Newport Safety Enhancement Zones (461 permits);
WHEREAS, the significant number of short term lodging units, large parties, and narrow streets in these zones, significantly contributes to unlawful behavior and impairs the ability of paramedics and ambulances and other first responders to access these zones in the event of an emergency, creating the potential for a major disturbance in these areas on the Holidays;
WHEREAS, in the 2024 calendar year there have been 16 code enforcement violations involving short term lodging permits in the Proposed Corona del Mar Safety Enhancement Zone and 118 in the West Newport Beach Safety Enhancement Zone; WHEREAS, the City's strategy to protect the public's health and safety in Corona del Mar during the Holidays has, to date, been successful in preventing any major disturbance but has not: (i) eliminated potentially dangerous situations from developing; (ii) guaranteed that sufficient law enforcement personnel are present to respond to, and quell, a major disturbance; or (iii) ensured that emergency medical personnel will be able to access persons in need of medical assistance; WHEREAS, while there is no single solution to . the problems experienced in Corona del Mar during the Holidays, the designation of a portion of Corona del Mar as a Safety Enhancement Zone and the resulting increase in fines and penalties, the prohibition against alcohol deliveries, and the additional responsibilities imposed on occupants and owners to prevent unruly behavior, will further reduce the potential for a major disturbance and help ensure that law enforcerl"!ent and emergency medical personnel will be able to quickly and effectively respond to any emergency; 4-7
Ordinance No. 2025-3

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WHEREAS, the existing West Newport Safety Enhancement Zone has proven, over time, to be very successful in curbing unruly behavior, enhancing the quality of life for residents, and improving the experience of visitors to the City on the 4th of July Independence Day holiday;
WHEREAS, extending the effectiveness of the West Newport Safety Enhancement Zone to include the Memorial Day and Labor Day holidays will enhance the quality of life for residents, and improve the experience of visitors to the City; WHEREAS, the update to Section 1.04.060 (Safety Enhancement Zone) of the NBMC requires modifications to Sections 10.58.010 (Findings and Purpose), 10.58.020 (Definitions), 10.28.030 (Police Services at Large Parties, Gatherings or Events Requiring Second or Subsequent Responses), and 10.66.060 (Violation-Penalty-Civil Fine) of the NBMC, to ensure consistent protection and enforcement in the Safety Enhancement Zones;
WHEREAS, the City Council desires to continue to protect the public health, safety and welfare by designating a portion of an area in Corona del Mar as a Safety Enhancement Zone during the Holidays; and
WHEREAS, the City Council desires to continue to protect the public health, safety and . welfare by applying the regulations for the West Newport Safety Enhancement Zone to the Memorial and Labor Day holidays.

NOW THEREFORE, the City Council of the City of Newport Beach ordains as follows:

Section 1: The City Council hereby finds that, based on the number of visitors, the narrow streets, the voluminous and repetitive crimes, and calls for service that result in advisements, citations and arrests by police officers, there is a significant threat to the public health, safety, and welfare of visitors and residents, which threat to the public would be reduced by imposing increased responsibilities on the part of residents and occupants through enhanced penalties for violation of provisions of the NBMC, in (i) the area designated as the West Newport Safety Enhancement Zone on the Holidays, as well as (ii) the portions of Corona del Mar bounded by the Pacific Ocean and Newport Harbor on the south, Buck Gully from the Pacific Ocean to Fifth Avenue on the east, Fifth Avenue to Dahlia Avenue (north of East Coast Highway), Dahlia Avenue (north of East Coast Highway) to East Coast Highway, and East Coast Highway to Avocado Avenue on the north, and the east side of Avocado Avenue (and its extended alignment) from East Coast Highway to Newport Harbor on the west, which area 4-8
Ordinance No. 2025-3

Page 5 of 10 ends

includes Pirate's Cove, Corona del Mar State Beach, and Little Corona Beach as well as the immediately adjacent parking lots, roads, stairs, and paths that provide ingress/egress thereto, on the Holidays.

Section 2: Section 1.04.060 (Safety Enhancement Zone) of the Newport Beach Municipal Code is hereby amended to read as follows:

A. Designation Process. The City Council may by ordinance, or by resolution upon a finding that there is a need to take action to protect the public health, safety and welfare, designate a specific geographical area as a "Safety Enhancement Zone" and specify the date and/or time that the designation is effective upon a finding that the geographical area is subject to unique conditions and circumstances during a specific period of time that create the potential for a significant threat to public health and safety and that the threat would be reduced by enhanced penalties for violations of provisions of this Code and increased responsibilities on the part of residents and occupants in the area. The ordinance or resolution establishing a Safety Enhancement Zone shall contain the following provisions: (1) a description of the geographical area comprising the Safety Enhancement Zone; (2) the date and time during which the Safety Enhancement Zone designation is applicable to the geographical area; (3) the factual basis for the designation; (4) the manner in which general notice of the Safety Enhancement Zone and the penalties for violations shall be given; and (5) the manner in which specific notice of additional duties, responsibilities and/or restrictions shall be given to owners or occupants of property affected by the Safety Enhancement Zone designation.

B. West Newport Safety Enhancement Zone. The City Council designates as a Safety Enhancement Zone the area _bounded by the Pacific Ocean on the south, 32nd Street and Newport Boulevard on the east, Pacific Coast Highway on the north and 54th Street on the west. This designation is effective from (i) from 12:01 a.m. on the last Saturday in May until 11 :59 p.m. on the last Monday in May ("Memorial Day") during each year that the designation is in effect; (ii) 12:01 a.m. on July 4th to 3:00 a.m. on July 5th during each year that the designation is in effect; and (iii) from 12:01 a.m. on the Saturday before the first Monday in September until 11 :59 p.m. on the first Monday in September ("Labor Day") during each year that the designation is in effect. The factual basis for this designation is found in Ordinance 2025-3 and Ordinance 2003-5. Notice of the Safety Enhancement Zone designation shall be posted on or before 6:00 p.m. on the Friday before Memorial and Labor Day, and on July 3rd and at no less than 4-9
Ordinance No. 2025-3

Page 6 of 10 ends

three locations along Pacific Coast Highway, four locations along Newport Boulevard/32nd Street, four locations along Oceanfront Walk/Seashore Drive and two locations along 54th Street. In addition, letters advising of the Safety Enhancement Zone designation and the fines, penalties and provisions affected by the designation shall be sent, on or before April 15th, June 15th, and August 15th, to each address and each owner of property ( ownership determined on the basis of the most recent property tax information available to the City) within the Safety Enhancement Zone.

C. Corona del Mar Safety Enhancement Zone. The City Council designates as a Safety Enhancement Zone the portions of Corona· del Mar bounded by the Pacific Ocean and Newport Harbor on the south, Buck Gully from the Pacific Ocean to Fifth Avenue on the east, Fifth Avenue to Dahlia Avenue (north of East Coast Highway), Dahlia Avenue (north of East Coast Highway) to East Coast Highway, and East Coast Highway to Avocado Avenue on the north, and the east side of Avocado Avenue (and its extended alignment) from East Coast Highway to Newport Harbor on the west, which area shall include Pirate's Cove, Corona del Mar State Beach, and Little Corona Beach as well as the immediately adjacent parking lots, roads, stairs, and paths that provide ingress/egress thereto. This designation is effective from (i) from 12:01 a.m. on the last Saturday in May until 11 :59 p.m. on the last Monday in May ("Memorial Day") during each year that the .designation is in effect; (ii) 12:01 a.m. on July 4th to 3:00 a.m. on July 5th during each year that the designation is in effect; and (iii) from 12:01 a.m. on the Saturday before the first Monday in September until 11 :59 p.m. on the first Monday in September ("Labor Day") during each year that the designation is in effect. The factual basis for this designation is found in Ordinance 2025-3. Notice of the Safety Enhancement Zone designation shall be posted on or before 6:00 p.m. on the Friday before Memorial and Labor Day, and on July 3rd at no less than three locations along East Coast Highway, at least one location on MacArthur Blvd. south of San Miguel Drive, on Marguerite Avenue south of San Joaquin Hills Road, Pirates Cove, Corona del Mar State Beach and Little Corona Beach. In addition, letters advising of the Safety Enhancement Zone designation and the fines, penalties and provisions affected by the designation shall be sent, on or before April 15th, June 15th, and August 15th to each address and each owner of property (ownership determined on the basis of the most recent property tax information available to the City) within the Corona del Mar Safety Enhancement Zone.
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Ordinance No. 2025-3

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Section 3: Section 10.58.010 (Findings and Purpose) of the Newport Beach Municipal Code is hereby amended to read as follows:

The City Council finds and declares that:

A. The control of large parties, gatherings or events on private property is necessary when such continued activity is determined to be a threat to the peace, health, safety or general welfare of the public and the immediate control of large parties, and the cessation of unruly or illegal behavior is essential to preventing a major disturbance on Memorial and Labor Day, the weekend before Memorial and Labor Day, and the July 4th Independence Day holiday in the Safety Enhancement Zones;
B. The City of Newport Beach is a tourist destination with numerous beach rentals;
C. This influx of tourists results in many large parties, gatherings or events; D. Frequently, Police Officers have been required to make multiple return calls on the same date to the location of a party, gathering or event to disperse uncooperative participants;
E. Frequently, Police Officers have been required to make multiple calls to the same location on different dates in response to repeated, large parties and gatherings;
F. The return of Police Officers to a location constitutes a drain of manpower and resources often leaving other areas of the City without police protection and, in the case of the Safety Enhancement Zones on Memorial and Labor Day, the weekends before Memorial and Labor Day, and the July 4th Independence Day holiday, the return of Police Officers may be difficult if not impossible due to the large crowds and the heavy workload of law enforcement personnel; and G. The above conditions create a significant hazarc:i to the safety of the Police Officers and to peace, health, and safety of the public in general and, in the case of the Safety Enhancement Zones, these conditions create an immediate potential for a major disturbance that could result in serious injury or death to members of the public and/or law enforcement personnel. 4-11
Ordinance No. 2025-3

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Section 4: Section 10.58.020 (Definitions) of the Newport Beach Municipal Code is hereby amended to add the following definition:
"Safety Enhancement Zone" or "Safety Enhancement Zones" means each Safety Enhancement Zone established pursuant to Section 1.04.060.

Section 5: Section 10.58.030 (Police Services at Large Parties, Gatherings or Events Requiring Second or Subsequent Responses) Subsection (C) of the Newport Beach Municipal Code is hereby amended to read as follows:

C. In the case of a large party, gathering or event on private property in a Safety Enhancement Zone during the period that the designation is in effect, the person or persons responsible for the party, event or gathering, the occupant or occupants of the property and the owner or owners of the property are, jointly and severably, responsible for immediately complying with a request from any law enforcement officer to terminate all unruly or illegal behavior on the property and shall be responsible, in addition to other fines and penalties provided by this chapter, for the payment of a fine in the amount of three hundred dollars ($300.00) for each full ten (10) minute segment that unruly or illegal conduct continues past the time that the law enforcement officer requests termination.

The initial call, or any subsequent call, may also result in the arrest and/or citation of violators of the California Penal Code or other local regulations.

Section 6: Section 10.66.060 (Violation-Penalty-Civil Fine) Subsection B of the Newport Beach Municipal Code is hereby amended to read as follows:

B. The following civil fines shall be assessed for violations of Section

10.66.020(A) that occur within a Safety Enhancement Zone, as established by Section 1.04.060:

1. A civil fine not exceeding one thousand five hundred dollars ($1,500.00) for a first violation;

2. A civil fine not exceeding three thousand dollars ($3,000.00) for a second and any subsequent violations within ninety (90) days of the first violation.
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Ordinance No. 2025-3

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Section 7: The recitals provided in this ordinance are true and correct and are incorporated into the substantive portion of this ordinance.

Section 8: If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 9: The City Council finds the introduction and adoption of this ordinance is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Section 10: Except as expressly modified in this ordinance, all other sections, Subsections, terms, clauses and phrases set forth in the Newport Beach Municipal Code shall remain unchanged and shall be in full force and effect. 4-13
Ordinance No. 2025-3

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Section 11: The Mayor shall sign, and the City Clerk shall attest to the passage of this ordinance. The City Clerk shall cause the ordinance, or a summary thereof, to be published pursuant to City Charter Section 414. This ordinance shall be effective thirty (30) calendar days after its adoption.

AYES: ____ ______________ ____ _
NAYS: _ ______ _______________ _
ABSENT: - - - ------------- ------

JOE STAPLETON , MAYOR
ATTEST:

LEILANI I. BROWN, CITY CLERK
APPROVED AS TO FORM:

CITY A ORNEY'S OFFICE
C. HARP, CITY ATTORNEY
5-1

NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 5
ABSTRACT:

At its February 1, 2025 meeting, the Newport Beach City Council held a straw poll and directed staff to draft an ordinance authoriz ing the finance director to extend short-term lodging permit deadlines in cases of hardship.

Ordinance No. 2025-4 proposes amendments to various provisions of the Newport Beach Municipal Code to authorize the finance director to extend deadlines for short-term lodging permit applications, transfers, suspensions and revocations upon finding "good cause," which includes unforeseen circum stances such as medical emergencies, natural disasters, administrative errors, or events beyond the applicant’s control.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this action will not result in a physical change to the environment, directly or indirectly; and
b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2025-4, An Ordinance of the City Council of the City of Newport Beach, California, Amending Section 1.08.120 (Definitions) of Title 1 (General Provisions), Section

5.95.042 (Maximum Number of Permits), Sect ion 5.95.043 (Transfer of Permit), and Section 5.95.065 (Suspensions and Revoc ations) of Chapter 5.95 (Short-Term Lodging Permit) of Title 5 (Business Licenses and Regulations) of the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines , and pass to second reading on March 25, 2025.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jason Al-Imam, Finance Director/Treasurer - 949-644-3126, [email protected]
PREPARED BY: Jason Al-Imam, Finance Director/Treasurer
TITLE: Ordinance No. 202 5-4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines
for Short- Term
Lodging Permits
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Amending the Municipal Code to Update Administrative Procedures for Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits March 11, 2025

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5-2
DISCUSSION:

On February 1, 2025, Mayor Joe Stapleton and Councilmember Noah Blom suggested that the City Council consider authorizing the finance director to grant deadline extensions for short-term lodging permits in cases of ha rdship. The Council voted 7-0, via a straw poll, in favor of staff bringing forward an item for its consideration.

The proposed ordinance authorizes the finance director to grant a waiver for “good cause” to extend deadlines in the following cases:

1. Deadlines for Applications from the Waiting List (Section 5.95.042(D)) – The finance director may extend the deadline for individuals on the waiting list to file an application for a short-term lodging permit upon determining that good cause exists.

2. Transfer of Permit Deadlines (Section 5.95.043(B)) – The finance director may extend the deadline to file an application for transferring a valid short-term lodging permit upon finding good cause.

3. Suspension and Revocation Deadlines (Section 5.95.065(E)) – The finance director may extend deadlines related to the suspension or revocation of a permit if a waiver for good cause is granted.

4. Retroactive Extensions (Section 7 of the Ordinance) – The finance director may retroactively extend deadlines covered by the ordinance upon determining that a waiver for good cause is warranted.

The ordinance defines “good cause” as substantial evidence of unusual or unforeseen circumstances that justify the requested action. Such circumstances include, but are not limited to, medical emergencies, delays caused by events beyond the applicant’s control, natural disasters, weather-related delays, administrative errors, or health and safety concerns.

FISCAL IMPACT:

The City of Newport Beach may incur costs related to the administration of hearings if the City allows for the extension of deadlines related to the transfer, suspension and revocation of short-term lodging permits. The fiscal impact is expected to be nominal and can be absorbed within the existing budget.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Amending the Municipal Code to Update Administrative Procedures for Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits March 11, 2025

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5-3

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A - Ordinance No. 2025-4
Attachment B - Redlined Changes to the Code

Attachment A
Ordinance No. 2025-
5-4

5-5
ORDINANCE NO. 2025-_
. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, AMENDING
SECTION 1.08.120 (DEFINITIONS) OF TITLE 1 (GENERAL
PROVISIONS), SECTION 5.95.042 (MAXIMUM NUMBER
OF PERMITS), SECTION 5.95.043 (TRANSFER OF
PERMIT), AND SECTION 5.95.065 (SUSPENSIONS AND
REVOCATIONS) OF CHAPTER 5.95 (SHORT TERM
. LODGING PERMIT) OF TITLE 5 (BUSINESS LICENSES

AND REGULATIONS) OF THE NEWPORT BEACH

MUNICIPAL CODE TO UPDATE ADMINISTRATIVE

PROCEDURES RELATED TO GOOD CAUSE

DETERMINATIONS AND THE EXTENSION OF

DEADLINES
WHEREAS, Section 200 of the· City Charter, of the City of Newport Beach ("City"), vests the City Council with the authority to make and enforce all laws, rules and regulations with respect to municipal affairs subject only to the restrictions and limitations contained in the City Charter and the State Constitution, and the power to exercise, or act pursuant to any and all rights, powers, and privileges or procedures granted or prescribed by any law of the State of California; WHEREAS, the City is committed to ensuring the safety, health, and welfare of all its residents, visitors, and businesses;
WHEREAS, Chapter 5.95 (Short Term Lodging Permit) of the Newport Beach Municipal Code ("NBMC"), regulates the rental of dwelling units, for less than thirty (30) consecutive calendar days, to help preserve the City's housing stock, maintain the quality and character of the City's residential neighborhoods, and limit the impacts of short term lodgings on residential neighborhoods;
WHEREAS, Section 5.95.042 (Maximum Number of Permits), which imposes a limit on the number of active short term lodging permits, Section 5.95.043 (Transfer of Permit), which imposes limits on the transfer of short term lodging permits, and Section

5.95.065 (Suspensions and Revocations), which sets forth the applicable procedures for the suspension and revocation of short term lodging permits, contain fixed deadlines that cannot be extended;
WHEREAS, as part of the administration of the short term lodging permit program, the Finance Director has determined that, in certain circumstances, good cause may exist to extend deadlines for the transfer of permits or the filing of a request for hearing;
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WHEREAS, to ensure that the short term lodging permit provisions of the NBMC are administered in the most fair and efficient manner, the Finance Director requests the City Council amend Section 5.95.042 (Maximum Number of Permits), Section 5.95.043 (Transfer of Permit), and Section 5.95.065 (Suspensions and Revocations) to authorize the Finance Director to extend deadlines if the Finance Director determines that there is good cause to grant an extension;
WHEREAS, several sections throughout the NBMC provide exceptions from the provisions of the NBMC based on a determination that good cause exists, such that adding a globally applicable definition for good cause will provide consistency and minimize redundancy;
WHEREAS, Chapter 1.08 (Rules of Construction) sets forth provisions that are globally applicable throughout the NBMC, including but not limited to, Section 1.08.120 (Definitions) which defines terms that are commonly used throughout the NBMC, except where a more specific definition is provided or the context clearly requires otherwise; and
WHEREAS, the City Council desires to amend the NBMC to increase efficiency and ensure that the NBMC is administered in an efficient and fair manner by adding a global definition of good cause to Section 1.08.120 (Definitions), and by amending Section 5.95.042 (Maximum Number of Permits), Section 5.95.043 (Transfer of Permit), and Section 5.95.065 (Suspensions and Revocations) to authorize the Finance Director to grant an extension where the Finance Director determines goods cause exists.

NOW THEREFORE, the City Council of the City of Newport Beach ordains as follows:

Section 1: Section 1.08.120 (Definitions) is hereby amended in its entirely to read as follows:

1.08.120 Definitions.

Unless a more specific definition is provided or the context in which they are used clearly requires otherwise, the following terms and phrases used in this Code shall have the meaning ascribed to them in this section:

Assistant City Manager. The term "Assistant City Manager" means an Assistant City Manager working in the City Manager's office.
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Building Official. The term "Building Official" means the Building Manager or Chief Building Official of the City's Community Development Department or the person designated by the Community Development Director as the Building Official.

California Code of Regulations. The terms "California Code of Regulations" or "CCR" means the State administrative regulations that are cited as "title number CCR section number'' or "title number CCR division number, chapter number, article number, section number."
California Environmental Quality Act or CEQA. The term "California Environmental Quality Act" or "CEQA" means the California Environmental Quality Act (California Public Resources Code Section 21000 et seq.) and the State CEQA Guidelines (14 CCR Section 15000 et seq.).

Chief of Police. The term "Chief of Police" or "Police Chief' means the individual who manages and directs the City's Police Department.

City. The term "City" means the City of Newport Beach, a municipal corporation and charter city, or, when referring to territory or territorial limits, it means the area within the territorial City limits of the City and such territory outside the City over which the City has jurisdiction or control by virtue of any law.

City Attorney. The term "City Attorney" means the City Council appointed official who occupies the position as the City Attorney of the City.

City Charter. The term "City Charter" means the City Charter of the City.

City Clerk. The term "City Clerk" means the City Council appointed official who occupies the position as the City Clerk of the City.

City Council. The term "City Council" or "Council" means the City Council of the City of Newport Beach.

City Engineer. The term "City Engineer" means the City Engineer of the City's Public Works Department, or the individual designated by the Public Works Director as the City Engineer.
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City Manager. The term "City Manager" means the City Council appointed official who occupies the position as the chief administrative officer of the City.

City Treasurer. The term "City Treasurer" means the individual appointed as the City's Finance Director.

Code. The term "Code" means the Newport Beach Municipal Code.

Community Development Director. The term "Community Development Director" means the individual who manages and directs the City's Community Development Department.

Consumer Price Index. The term "Consumer Price Index" means the Los Angeles-Long Beach-Anaheim, California Area, All Urban Consumers, All Items, Base Period (1982-84 = 100), or successor index, as published by the United States Department of Labor, Bureau of Labor Statistics.

County. The term "County" means the County of Orange.

Day.· The term "day" or "days" means a calendar day, unless otherwise specifically provided.

Day Care Center. The term "day care center'' means a child care-infant center, and child care center (preschool) licensed by the State Department of Social Services that is not located on a residentially zoned property including, but not limited to, Bright Horizons at Newport Beach; Carden Hall; Catalyst Kids-Newport Heights; Christ Church by the Sea Children's Center; Environmental Nature Center (ENC) Nature Preschool; Miraculous Milestones; Montessori Way Learning Center, Inc., Newport Coast Child Development Preschool; Newport Harbor Lutheran Church; St. Andrew's Preschool; St. Mark Community Preschool; St. Matthew's Montessori Preschool; Temple Bat Yahm; and Tutor Time Child Care/Learning Center.

Designee. The term "designee" means a position, employee, or person that is authorized to fulfill a duty, obligation or responsibility. 5-9
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District Attorney. The term "District Attorney" means the Orange County District Attorney.

Fair Political Practices Commission. The term "Fair Political Practices Commission" or "FPPC" means the five-member independent, nonpartisan commission that has primary responsibility for the impartial and effective administration of the Political Reform Act.

Finance Director. The term "Finance Director" means the individual who manages and directs the City's Finance Department.

Fire Chief. The term "Fire Chief' means the individual who manages and directs the Fire Department.

Fire Marshal. The term "Fire Marshal" means the Fire Marshal of the City's Fire Department, or the individual designated by the Fire Chief as the Fire Marshal.

Good Cause. The term "good cause" means that there is substantial evidence that unusual or unforeseen circumstances justify the taking of a particular action, which circumstances include, but are not limited to, a medical emergency; a delay caused by events beyond the person's control; a natural disaster; a weather-related delay; an administrative error; or health and safety concerns.

Harbor Commission. The term "Harbor Commission" means the Harbor Commission of the City.

Harbor Department. The term "Harbor Department" means the Harbor Department of the City. Any provision within this Code or any uncodified ordinance or resolution referring to the Harbor Resources Division shall mean the Harbor Department.

Harbormaster. The term "Harbormaster" means the individual who manages and directs the Harbor Department. Any provision within this Code or any uncodified ordinance or resolution referring to the Harbor Resources Manager shall mean the Harbormaster.

Health Officer. The term "Health Officer" means the Orange County Health Officer.
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Human Resources Director. The term "Human Resources Director'' means the individual who manages and directs the City's Human Resources Department.

Library Services Director. The term "Library Services Director'' means the individual who manages and directs the City's Public Library System.

Oath. The term "oath" means and includes affirmation.

Office. The term "office" means the title of any officer, employee, or office, of the City of Newport Beach.

Owner. The term "owner," applied to a building or land, means and includes any part owner, joint owner, tenant, tenant in common or joint tenant, of the whole or a part of such building or land.

Pacific Ocean. The term "Pacific Ocean" means the waters off of the City from the beach to a point three nautical miles seaward.

Person. The term "person" means and includes any individual, firm, partnership, joint venture, limited liability company, association, social club, fraternal organization, corporation, estate, trust, business trust, receiver, assignee for the benefit of creditors, trustee, trustee in bankruptcy, syndicate, the United States, this State, any county, city and county, municipality, district, or other political subdivision of the State, or any other group or combination acting as a unit.

Public park or public facility. The terms "public park" or "park facility". means all publicly owned, managed or leased land that is open to the public, walking or hiking trails, parks and park-related buildings, facilities and improvements, and any school facilities when they are in use as recreational or community center facilities and under the control of the Director of the Recreation and Senior Services Department including, but not limited to, Arroyo Park; 38th Street Park; Back Bay View Park; Bayside Park; Bayview Park; Begonia Park; Big Canyon Park; Bob Henry Park; Bolsa Park; Bonita Canyon Sports Park; Bonita Creek Park & Community Center; Buffalo Hills Park; Canyon Watch Park; Carroll Beek Community Center and Balboa Island Park; Castaways Park; Channel Place Park; Civic Center Community Center; Civic Center Park; Cliff Drive Park and Community Center; Coastal Peak Park; Corona del Mar Pocket Park; Corona del Mar State Beach; Dog Park; Eastbluff Park and Boys and Girls Club; Galaxy 5-11
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View Park; Gateway Park; Grant Howald Park & Community Youth Center; Harbor View Nature Park; Harbor Watch Park; Inspiration Point; Irvine Terrace Park; Jasmine Creek Park; John Wayne Park and Theater Arts Center; Kings Road Park; L Street Park; Lake Ave Park; Lido Park; Lincoln Athletic Center; Lookout Point; Los Trancos Canyon View Park (lower, middle, upper); Lower Castaways Park; M Street Park; Marian Bergeson Aquatic Center; Marina Park; Mariners Park and VJ Community Center; Mesa Birch Park; Miramar Park; Myrtle Park; Newport Aquatic Center; Newport Coast Community Center; Newport Island Park; Newport Shores Park; North Star Beach; OASIS Senior Center; Old School Park; Peninsula Park; Rhine Wharf Park; San Joaquin Hills Park and Lawn Bowling Center; San Miguel Park; Spyglass Hill Park; Spyglass Hill Reservoir Park; Sunset Ridge Park; Sunset View Park; Upper Buck Gully Reserve; Uptown Park; Veterans Memorial Park; West Jetty View Park; West Newport Community Center; West Newport Park; and Westcliff Park.

Public Works Director. The term "Public Works Director" means the individual who manages and directs the City's Public Works Department.

Recreation and Senior Services Director. The term "Recreation and Senior Services Director" means the individual who manages and directs the City's Recreation and Senior Services Department.

Revenue Division. The term "Revenue Division" means the City's Finance Department Revenue Division.

Risk Manager. The term "Risk Manager" means the Risk Manager of the City's Human Resources Department, or the individual appointed by the Human Resources Director as the Risk Manager.

School. The term "school" means an institution of learning, whether public or private, which offers in-person instruction in grades K through twelve (12) in those courses of study required by the California Education Code and is licensed by the State Board of Education. This definition includes all kindergarten, elementary, junior high, senior high or any special institution of learning under the jurisdiction of the State Department of Education including, but not limited to, Andersen Elementary School; Carden Hall; Corona del Mar Middle and High School; Eastbluff Elementary School; Ensign Intermediate School; Harbor Day School; Harbor View Preschool and Elementary School; Lincoln Elementary School; Mariners Elementary School; Newport Christian Academy; Newport 5-12
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Coast Preschool and Elementary School; Newport Preschool and Elementary School; Newport Harbor High School; Newport Heights Elementary School; Our Lady Queen of Angels Catholic School; Pacifica Christian High School; and Sage Hill High School.

State. The term "State" means the State of California.

Street. The term "street" means and includes all streets, roads, highways, avenues, lanes, alleys, courts, boulevards, places, squares, curbs, or other public ways in this City, which have been or may hereafter be dedicated and open to public use, or such other public property so designated in any law of this State.

Tenant, Occupant. The term "tenant" or "occupant" applied to a building or land means and includes any person who occupies the whole or part of such building or land, whether alone or with others.

Utilities Director. The term "Utilities Director" means the individual who manages and directs the City's Utilities Department.

Section 2: Subsection (D) of Section 5.95.042 (Maximum Number of Permits) of the NBMC is hereby amended and shall read as follows:

D. If the City has issued the maximum number of permits available, the City shall maintain a waiting list. An application for placement on the waiting list shall be submitted to the Finance Director, on a form approved by the Finance Director, and shall be accompanied by a fee established by resolution of the City Council. In the event a short term lodging permit becomes available, the Finance Director shall notify the person or persons next in order on the waiting list. The notice shall specify that applications will be accepted for ten (10) calendar days after the date of the notice, and that failure to apply within the ten (10) calendar day period shall result in removal of the person or persons receiving notice from the waiting list. The Finance Director may extend the deadline to apply if the Finance Director determines that good cause has been shown to extend the deadline. Notice shall be deemed given when deposited in the United States mail, with the first-class postage prepaid, and addressed as specified by the person or persons on the waiting list. The City shall not be liable for a failure to notify any person or persons on the waiting list since placem~nt on the list does 5-13
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not create any property right in any person or persons on the list nor any contractual obligation on the part of the City.

Section 3: Subsection (8) of Section 5.95.043 (Transfer of Permit) of the N8MC is hereby amended and shall read as follows:

B. The deadlines set forth in subsection (A) of this section are e~tablished for purposes of setting deadlines for the transfer of a valid permit that has not been deemed abandoned in accordance with Sections 5.95.030 (8) through (F). The deadlines set forth in subsection (A) of this section shall not extend the deadlines set forth in or in accordance with Sections 5.95.030 (8) through (F). Authorization to transfer a valid short term lodging permit shall be deemed waived and the permit abandoned if an application is not filed to transfer a permit in accordance with the deadlines set forth in subsection (A), unless the Finance Director determines that good cause has been shown for extending the deadline.

Section 4: Subsection (8) (1) of Section 5.95.065 (Suspensions and Revocations) of the N8MC is hereby amended and shall read as follows:

B. Permits shall be suspended or revoked, only in the manner provided in this section.

1. The Finance Director shall investigate whenever he or she has reason to believe that an owner has submitted an application that contains false information or committed a violation of a permit condition, this Code, state or federal law related to a permitted unit. Such investigation may include, but is not limited to, on-site property inspections. Should the investigation reveal substantial evidence to support a finding that warrants a suspension or revocation of the short term lodging permit, the Finance Director shall issue written notice of intention to suspend or revoke the short term lodging permit. The written notice shall be served on the owner in accordance with Section 1.08.080, and shall specify the facts which, in the opinion of the Finance Director constitute substantial evidence to establish grounds for imposition of the suspension and/or revocation, and specify the proposed time the short term lodging permit shall be suspended and/or that the short term lodging permit shall be revoked within thirty (30) calendar days from the date the notice is given, unless the owner files with the Finance Director, before the suspension or revocation becomes effective, a request for hearing before a hearing officer, who shall be retained by the City, and pays the fee for the hearing established by resolution of the City Council. 5-14
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Subject to subsection (E), failure to file a timely request for a hearing and pay all applicable fees shall result in the suspension or revocation of the permit.

Section 5: Subsection (E) is hereby added to Section 5.95.065 (Suspensions and Revocations) of the NBMC and shall read as follows:

E. The Finance Director may extend the deadlines set forth in this section if the Finance Director determines that good cause has been shown to extend the deadline.

Section 6: The recitals provided in this ordinance are true and correct and are incorporated into the substantive portion of this ordinance.

Section 7: The Finance Director is hereby authorized to retroactively extend deadlines as provided in Sections 2 through 5 of this ordinance upon a determination by the Finance Director_ that good cause has been shown to do so.

Section 8: If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, _subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 10: Except as expressly modified in this ordinance, all other sections, subsections, terms, clauses and phrases set forth in the NBMC shall remain unchanged and shall be in full force and effect.
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Section 11: The Mayor shall sign and the City Clerk shall attest to the passage of this ordinance. The City Clerk shall cause the ordinance, or a summary thereof, to be published pursuant to City Charter Section 414. This ordinance shall be effective thirty (30) calendar days after its adoption.

This ordinance was introduced at a regular meeting of the City Council of the City of Newport Beach held on the 11th day of March, 2025, and adopted on the 25th day of March, 2025, by the following vote, to-wit:

AYES: _____________________ _
NAYS: __________________ _ _
ABSENT: - - ---------- ----------

JOE STAPLETON, MAYOR
ATTEST:

LEILANI I. BROWN, CITY CLERK
APPROVED AS TO FORM :

CITY ATTORNEY' S OFFICE
A----C f( o--
AARON C. HARP, CITY ATTORNEY
Attachment B
Redlined Changes to the Code
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Chapter 1.08 (Rules for Construction)

1.08.120 Definitions.

Unless a more specific definition is provided or the context in whic h they are used clearly requires otherwise, the following terms and phrases used in this Code shall have the meaning ascribed to them in this section:

Assistant City Manager. The term "Assistant City Manager" means an Assist ant City Manager working in the City Manager's office.

Building Offic ial. The term "Building Official" means the Building Manager or Chief Building Official of the City's Community Development Department or the person designated by the Community Development Director as the Building Official.

California Code of Regulations. The terms "California Code of Regulations" or "CC R" metm-~ the State administrative regulatio ns that are cited as "title numb er CCR section number" or "title number CCR division number , chapter number , article number, section number." California Environmental Quality Act or CEQA. The term "Ca liforn ia Environmental Quality Act " or "CEQA" means the California Environmental Quality Act (California Public Resources Cod e Section 21000 et seq.) and the State CEQA Guidelines {14 CCR Section 15000 et seq.).

Chief of Police. The term "Chief of Police" or " Police Chief " means the individual who manages and directs the City's Police Department.

City Attorney. The term "City Attorney" means the City Cou ncil appointed official who occupies the position as the City Attorney of the City.

City Charter. The term "City Charter" means the City Charter of the City.

City Clerk. The term "City Clerk " means the City Council appointed official who occupies the position as the City Clerk of the City.

City Council. The term "City Council" or "Council " means the City Council of the City of Newport Beach.

City Engineer. The term "City Engineer" means the City Engineer of the City's Public Works Department, or the individual designated by the Public Works Director as the City Engineer.

City Hall or Civic Center. The term "City Hall" or "Civic Center" means the City's Civic Center located at 100 Civic Center Drive, Newport Beach, California, that includes most admin istrative offices of the City and related parking.
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City Manager. The term "City Manager" means the City Council appointed official who occupies the position as the chief administrative officer of the City.

City Treasurer. The term "City Treasurer" means the individual appointed as the City's Finance Director.

Code. The term "Code" means the Newport Beach Municipal Code.

Community Development Director. The term "Community Development Director" means the individual who manages and directs the City's Community Development Department.

Consumer Price Index. The term "Consumer Price Index" means the Los Angeles-Long Beach Anaheim, California Area, All Urban Consumers, All Items, Base Period (1982-84 = 100), or successor index, as published by the United States Department of Labor, Bureau of Labor Statistics.

County. The term "County" means the County of Orange.

Day. The term "day" or "days" means a calendar day, unless otherwise specifically provided.

Day Care Center. The term "daycare center" means a child care-infant center, and child care center (preschool) licensed by the State Department of Social Services that is not located on a residentially zoned property including, but not limited to, Bright Horizons at Newport Beach; Carden Hall; Catalyst Kids-Newport Heights; Christ Church by the Sea Children's Center; Environmental Nature Center (ENC) Nature Preschool; Miraculous Milestones; Montessori Way Learning Center, Inc., Newport Coast Child Development Preschool; Newport Harbor Lutheran Church; St. Andrew's Preschool; St.

Mark Community Preschool; St. Matthew's Montessori Preschool; Temple Bat Yahm; and Tutor Time Child Care/Learning Center.

Designee. The term "designee" means a position, employee, or person that is authorized to fulfill a duty, obligation or responsibility.

District Attorney. The term "District Attorney" means the Orange County District Attorney.

Finance Director. The term "Finance Director" means the individual who manages and directs the City's Finance Department.

Fire Chief. The term "Fire Chief" means the individual who manages and directs the Fire Department.

Fire Marshal. The term "Fire Marshal" sheH meenmeans the Fire Marshal of the City's Fire Department, or the individual designated by the Fire Chief as the Fire Marshal.

Good Cause. Th.e_ 1film "good cause" me.ans... that there_ls_sub.stantial evidence that unusual or unforeseen circumstances justify the taking_of a particular action. which circumstance s include, but are_not limited to, a medical emergency: a delay caL.1Se.d_by events beyond the person's control: a oa.1Uial djsaster; a weather-relate_d_d_e_tay: an administrative error: or health and safety concerns. 5-19
Harbor Commission. The term " Harbo r Commission" shall meanmeans the Harbor Commission of the City.

Harbor Department. The term "Harbor Department" shall mean means the Harbor Department of the City. Any provision within this Code or any uncodified ordinance or resolution referring to the Harbor Resources Division shall mean the Harbor Department.

Harborma ster. The term "Harborm aster" shall mean~ans the individual who manages and directs the Harbor Department. Any provision within this Code or any uncodified ordinance or resolution referring to the Harbor Resources Manager shall mean the Harbormaster.

Healt h Officer. The term " Health Officer" means the Orange County Health Officer.

Human Resources Director. The term " Human Resources Director" means the individual who manages and directs the City's Human Resources Department.

Library Services Director. The term "Lib rary Services Director" means the individual who manages and directs the City's Public Library System.

Oath. The term "oat h" means and includes affirmation .

Office . The term "office" means the title of any officer , employee, or office, of the City of Newport Beach.

Owner. The term "owner," applied to a building or land, means and includes any part owner, joint owner, tenant, tenant in common or joint tenant, of the whole or a part of such building or land.

Pacific Ocean. The term "Pacific Ocean" means the waters off of the City from the beach to a point three nautical miles seaward.

Person. The term "person" means and incl udes any individual , firm, partnership, joint venture, limited liability company, association, social club, fraternal organization, corporation , estate, trust, business trust, receiver, assignee for the benefit of creditors, trustee, trustee in bankruptcy, syndicate, the United States, this State, any county, city and county, municipality, district, or other political subdivision of the State, or any other group or combination acting as a unit .

Public park or public facility. The terms "public park" or "park facility" means all public ly owned, managed or leased land that is open to the public, walking or hiking trails, parks and park-related buildings, facilities and improvem ents, and any school facilities when they are in use as recreational or community center facilities and under the control of the Directo r of the Recreation and Senior Services Department includi ng, but not limited to, Arroyo Park; 38th Street Park; Back Bay View Park; Bayside Park; Bayview Park; Begonia Park; Big Canyon Park; Bob Henry Park; Balsa Park; Bonita Canyon Sports Park; Bonita Creek Park & Community Center; Buffalo Hills Park; Canyon Watch Park; Carroll Beek Community Center and Balboa Island Park; Castaways Park; Channe l Place Park; Civic Center Community Center; Civic Center Park; Cliff Drive Park and Commun ity Center ; Coastal Peak Park; Corona del Mar Pocket Park; Corona del Mar State Beach; Dog Park; Eastbluff Park and Boys and Girls Club; Galaxy View Park; Gateway Park; Grant Howald Park & Community Youth Center; Harbor View Nature Park; Harbor Watch Park; Inspiration Point; Irvine Terrace Park; Jasmine Creek Park; John Wayne Park and Theater Arts Center; Kings Road Park; L Street Park; Lake Ave Park; Lido 5-20
Park; Lincoln Athletic Center; Lookout Point; Los Trances Canyon View Park (lower, middle, upper); Lower Castaways Park; M Street Park; Mariari Bergeson Aquatic Center; Marina Park; Mariners Park and VJ Community Center; Mesa Birch Park; Miramar Park; Myrtle Park; Newport Aquatic Center; Newport Coast Community Center; Newport Island Park; Newport Shores Park; North Star Beach; OASIS Senior Center; Old School Park; Peninsula Park; Rhine Wharf Park; San Joaquin Hills Park and Lawn Bowling Center; San Miguel Park; Spyglass Hill Park; Spyglass Hill Reservoir Park; Sunset Ridge Park; Sunset View Park; Upper Buck Gully Reserve; Uptown Park; Veterans Memorial Park; West Jetty View Park; West Newport Community Center; West Newport Park; and Westcliff Park.

Public Works Director. The term "Public Works Director" means the individual who manages and directs the City's Public Works Department.

Recreation and Senior Services Director. The term "Recreation and Senior Services Director" means the individual who manages and directs the City's Recreation and Senior Services Department.

Revenue Division. The term "Revenue Division" means the City's Finance Department Revenue Division.

Risk Manager. The term "Risk Manager" means the Risk Manager of the City's Human Resources Department, or the individual appointed by the Human Resources Director as the Risk Manager.

State. The term "State" means the State of California.

Tenant, Occupant. The term "tenant" or "occupant" applied to a building or land means and includes any person who occupies the whole or part of such building or land, whether alone or with others .

Utilities Director. The term "Utilities Director" means the individual who manages and directs the City's Utilities Department.
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Chapter 5.95 (Short Term Lodging Perm it)

5.95.042 Maximum Number of Perm its.

D. If the City has issued the maximum numbe r of permits available, the City shall maintain a waiti ng list. An application for placement on the waiting list shall be subm itted to the Finance Director, on a form approved by the Finance Director, and shall be accomp anied by a fee established by resolutio n of the City Counci l. In the event a short term lodging permit becomes available, the Finance Director shall notify th e person or p ersons next in order on the waitin g list. The notice shall specify that applications will be acce pted for ten (10) cale ndar days after the date of the notice, and that failure to apply within the ten (10) cale ndar-day period shall result in removal of t he person or p ersons receiving notice from the wait ing list . The Fin.a nee Director may extend the deadline to apply if tire f.i.nanc.e_Dir.e.ct.or d_et_ermiM_s that.goo..ct.._cau.sahas__been_s_hown_to _exrend the deadline. Notice shall be deemed given when deposited in the United States mail, with the first class postage prepaid, and addressed as specified by the person or persons on the waiting list. The City shall not be liable for a failure to notify any person or persons on the waiting list since placeme nt on the list does not create any property right in any person or persons on th e list nor any contract ual obligation on t he part o f the City.

5.95.0 43 Transfer of Permit .

8. The deadli nes set forth in subsect ion (A) of this section are establis hed for purposes of setting deadlines for the transfer of a valid permit that has not been deemed abandoned in accordance wit h Sections 5.95.030(8) through (F). The deadlines set forth in subsect ion (A) of this section shall not extend the deadl ines set forth in or in acco rdance with Sections 5.95.030(8) through (F).

Authorization to transfer a valid short term lodging permit shall be deemed waived and the permit abandoned if an appli cation is not fil ed to transfer a permit in accorda nce with the deadlines set forth in this seetionsubs.ecllimJAh unless the Financ.e__Di.r.e.ct.or determioos tbat..gQ_ru:l ~au_s_e has been fillQ._w.n_fQ_r extending the _deadline.

5.95.065 Suspension s and Revocations.

8. Permits shall be suspended or revoked, only in the manner provided in this section.

1. The Finance Director shall investigate wheneve r he or she has reason to believe that an owner has submitted an applicat ion that contain s false information or comm itted a violat ion of a perm it conditi on, thi s Code, state or federal law related to a permitted unit. Such i nvestigation may include, but is not limited to, on-site property inspections. Should the investigatio n reveal substantial evidence to support a finding that warrants a suspension or revocation of t he short term lodging permit , the Finance Director shall issue written notice of i ntention to suspend or revoke the s hort term lodging permit. The written notice shall be served on the owner in acco rdance with Secti on 1.08.080, and shall specify the facts which, in the o pinion of the Finance Director constitut e substantial evidence to establish grounds for imposition of the 5-22
suspensio n and/or revocation, and specify the proposed time the short term lodging permit shall be suspended and/or that the short term lodging permit shall be revoked within thirty (30) calendar days from the date the notice is given, unless the owner files with the Finance Director, before the suspension tmel-/or revocation becomes effective, a request for hearing before a hearing officer, who shall be retained by the City, and pays the fee for the hearing established by resolution of the City Council. Subject to subsection (E).. failure to file a time!y_req.ue_st for hearing .and__pay all applicable fees shall result in the__suspension or revocation of the permit . .E. lhe..finance_ Dir~o[_J']lay mend tha deadlines set forth in this section if the. Finance DireClQI determines that good cause has been S.b.Qwn to extend theJie.adline.

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NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 6
ABSTRACT:

The Celebrity Foundation for Children seeks special event permit approval to host a charity polo event at Peninsula Park. Adoption of Resolution No. 2025-11 would waive Section A.1 of City Council Policy B-13 to allow for alcoholic beverages at Peninsula Park.

RECOMMENDATIONS:
a) Find this project exempt from the Cali fornia Environmental Quality Act (CEQA) pursuant to Section 15304 under Class 4 (Minor Alterations to Land) because it has no potential to have a significant effect on the environment; and b) Adopt Resolution No. 2025-11, A Resolution of the City Council of the City of Newport Beach, California, Waiving Section A.1 of City Council Poli cy B-13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park., and Repeal of Resolution No. 2024-14.

DISCUSSION:

The Celebrity Foundation for Children (CFC) is a 501c3 non-profit whose mission is to protect and develop the health, welfare and education of children. CFC develops programs to strengthen the family and manages a ranch in the city of Hemet that caters to underprivileged, foster children and other deserving individuals.

CFC has submitted a special event permit to host the charity polo event at Peninsula Park (Attachment A). The proposed date of the event is Saturday, May 3, 2025. If adopted, Resolution No. 2025-11 (Attachment B) w ould waive Section A.1 of City Council Policy B-13 to allow alcoholic beverages at Peninsula Park for this proposed event.

Waiver of City Council Policy B-13: Public Use of Facilities, Section A.1, Regulations and Restrictions – Use of Alcohol (Attachment C) would allow for alcoholic beverages to be permitted at the event. Adoption of the resolution, in its entirety, would allow CFC to move forward through the special event permit review process this year.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Sean Levin, Recreation and Senior Services Director - 949-644- 3151, [email protected]
PREPARED BY: Justin Schmillen, Recreation and Senor Services Deputy Director - 949-644-3160, [email protected]
TITLE: Resolution No. 2025-11: Waiving Section A.1. of City Council Policy B-13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024-14
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Waiving Section A.1. of City Council Policy B-13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024-14 March 11, 2025

Page 2 ends

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CFC originally hosted this event at Peni nsula Park in 2016, though no waiver of Section A.1 of City Council Policy B-13 was requested. In 2023, the Newport Beach Foundation (Foundation) took on the event, requested a waiver to serve alcohol, and was granted one by the City Council. Because of the Foundation’s success administering the event and the demand for the event to run annually, they were granted an indefinite waiver of Section A.1 of City Council Policy B-13 from the Council through Resolution No. 2024- 14 (Attachment D). Due to an event administrative change, City staff recommends repeal of Resolution No. 2024-14 to review and approve CFC’s request for the alcohol waiver.

As part of the special event permitting proce ss, CFC is required to submit supplemental materials with the special event permit application for City of Newport Beach staff review and approval. An alcohol service plan, outlining guidelines including the number of alcohol service locations, container sizes, types of alcohol, security personnel, event perimeter fencing, adherence to Alcohol Beverage Contro l restrictions and required training of alcohol service personnel, is required. In addition, the applicant must apply to the California Coastal Commission (CCC) to receive an event exclusion, which will allow the temporary event to move forward in the City ’s approval process. CFC’s request for an event exclusion from CCC for the upcoming May 2025 event is still under review.

FISCAL IMPACT:

The Special Event fees will cover the cost of permitting and applicant will be responsible for any costs to return the event site to its original state if needed.

ENVIRONMENTAL REVIEW:

This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15304 under Class 4 (Minor Alterati ons to Land) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

Class 4 exemptions consist of minor public or private alterations in the condition of land, water, and/or vegetation that do not involve removal of healthy, mature, scenic trees except for forestry or agricultural purpos es, including the minor temporary use of land having a negligible or no permanent effect on the environment. This proposal is to waive City Council Policy B-13 to allow for alcoholic beverages in a City park, for a one-day event and Repeal of Resolution No. 2024-14, and thus qualifies for the Class 4 exemption.

The exceptions to this categorical exemptio n under Section 15300.2 are not applicable.

The project location does not impact an enviro nmental resource of hazardous or critical concern, does not result in cumulative impacts, does not have a significant effect on the environment due to unusual circumstances, does not damage scenic resources within a state scenic highway, is not a hazardous waste site, and is not identified as a historical resource.

Waiving Section A.1. of City Council Policy B-13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024-14 March 11, 2025

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NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A – Letter from Celebrity Foundation for Children Attachment B – Resolution No. 2025-11
Attachment C – City Council Policy B-13
Attachment D – Resolution No. 2024-14

ATTACHMENT A
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ADDRESS
39375 San Ignac io Road
Hemet, CA 92544

MATLING ADDRESS
PO Box 12709
Newport Beach, CA 92658
PHONE
(949) 719-2625
January 16, 2025
Dear Sean and Brandon,
We are elated to have the opportunity to bring back our celebrated Polo Tournament to Peninsula Park on Saturday, May 3"1. 2025.

We are requesting a waiver of section A, 1 (Use of Alcohol) in the Public Use of City Facilities rules. Please see below.

Use of Alcohol. 1. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Department, except beer and wine maybe served for special occasions at the OASIS Senior Center, Newport Theatre Arts Center, (NTAC), Newport Coast Community Center (NCCC), Civic Center Community Room (CCCR), and Marina Park when done in
compliance with State of California Department of Alcoholic Beverage Control (ABC) regulations and approved in writing by the Recreation and Senior Services Director. Approval to serve beer and wine shall not be deemed to approve service of alcohol in violation of Section 25604 of the Business and Professions Code. The Recreation and Senior Services Director will require the permittee to pay City costs to provide additional security when alcohol is served.

We are requesting to serve beer and wine only, no hard alcohol. We will not be selling any alcohol or using any bars.

We will be serving only beer and wine that is included in the price of the ticket. We have already met with the State Alcohol Control Board, who have agreed to this policy. All alcohol will be restricted to inside the tents.

Thank you kindly for your consideration of waiving this line item.

Michael P. Farah
Celebrity Foundation for Children
State C harter: 2009711 Federal ID: 33-0766784
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State of California

DAILY LICENSE APPLICATION
Complete all applicable items. Submit this application to your local ABC District Office with the required fee (Cashier's Check or Money Order) payable to ABC. Once the daily license is issued, fees cannot be refunded. Listing of ABC District Office is available at https://www.abc.ca.gov/contacVdistrict-offices /. Please visit https://www.abc.ca.gov/abc- 221-instructions/ for further instructions.

SECTION 1. ORGANIZATION AND LICENSE TYPE INFORMATION
Department of Alcohol ic Beverage Control

ABC USE ONLY
License# I Receipt# l~ee
Condi tions Requested
I
Diagram Requested
D Yes D No D Yes D No
License Type
O B&W D General □ Special
Organizat ion Name

CELEBRITY FOUNDATION FOR CHILDREN
'
Tax ID
33-0766784
Organizat ion Mailing Address
1901 NEWPORT BLVD., SUITE 149, COSTA MESA, CA 92627

LICENSE TYPE
0 Special Daily Beer and Wine ($50.00) D Daily General ($75.00) D Special Temporary License ($100.00) □ Amateur Sports Organization □ Political Party/Affiliate Supporting □ Television Station per Section 24045.2 0 Charitable Candida
te for Public Office or Ballot or 24045.9 B&P
□ Civic Measure □ Non-profit Corporat ion per Section
□ Cultural □ Organization Formed for Specific 24045.4 and 24045.6 B&P □ Fraternal Charitable or Civic Purpose □ Person conducting Estate Wine Sale □ Political □ Fraternal Organization in Existence over per Section 24045.8 B&P □ Religious Five Years with Regular Membership □ Women 's Educational and Charitable □ Social
□ Religious Organization Organizat ion per Section 24045.3 B&P □ Other:
□ Vessel per Section 24045.10 B&P □ Other Special Temporary License ($50.00) Per Section:

License# : Amount:

SECTION 2. EVENT DETAILS
Event Dates
'
Total# of Days !Hours of Alcoholic Beverage Sales, Service and/or consumpt ion Virtual Event Mark Yes, if the 05/03/2025 1 11 am To 3:30pm
event is 100%
□ Yes 0 No virtual
Event Address (Street# , name, and city) I PEtt~J°INSLJeLA tiFl~LeDark , Pavilion A, etc.) Location Within the City Limit 100 MAIN ST NB 0 Yes □ No
Event Type Type of Entertainmen t Event Open to Public
□ Barbeq ue □ Di nne r 2JSporting Event POLO TOURNAMENT □ Yes 0 No □ Birthday □ Fest ival □ Social Gathering Estimated Attendance Security Guard If Yes, how many Outdoor Event □ Concert □ Lunch □Wedd i n g
□ Carn i val □Mi xe r □ Other:
1000
0 Yes □ No 0 Yes' • If Yes, a diagram of the
□ Dance □ P i cn ic 4 D No event area is required

REQUIRED
0 By checking this box, you are certifying that you understand the requirements detailed in Business and Professio ns (B&P) Code Section 25682(c) which state that a nonprofit organization that has obtained a temporary daily license from the departmen t must designate a person(s) to receive RBS training certification prior to the event, and that designated person(s) shall remain onsite for the duration of the event.

SECTION 3. CONTACT INFORMATION
Contact Person Phone Number Email Address
MICHAEL FARAH 949-244-5302 MIKE FARAHAS.COM
SECTION 4. SIGNATURES AND APPROVALS
I attest that I am authorized by the organization named above to make this application on its behalf.

Organization 's Authorized Representative Name Phone Number MICHAEL FARAH 949-244-5302
Property Owner Approval By (Name) Required Phone Number Law Enforcement Approval By (Name), If applicable Phone Number District Office Approval By (Name) Phone Number ABC Employee Signature Date Signed
01/16/2025
Date Signed
Date Signed
Issuance Date
The above named organization is hereby licensed , pursuant to the California B&P Code Division 9 and California Code of Regulations , to engage in the temporary sale of alcoholic beverages for consumpt ion at the abovenamed location for the period authorized above. B&P Code Section 25682(c) requires that a designated RBS-trained person(s) shall remain on site for the duration of the event. Failure to comply with this requiremen t will result in immediate cancellation of the permit. This license may be revoked summarily by the Department if, in the opinion of the Department and/or the local law enforcement agency, it is necessary to protect the safety, welfare , health, peace and morals of the people of the State.

ABC-221 (Rev.03/22)

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ATTACHMENT B
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, WAIVING
SECTION A.1 OF CITY COUNCIL POLICY 8-13 TO

ALLOW FOR ALCOHOLIC BEVERAGES AT A CHARITY

POLO EVENT HELD AT PENINSULA PARK, AND
REPEAL OF RESOLUTION 2024-14
WHEREAS, in 2016, 2023, and 2024, a charity polo event was held at Peninsula Park ("Event") providing a memorable event for residents, celebrating the tradition of the sport of Polo, including the artistic expression of fashionable hats, social camaraderie, showcasing the wares of local vendors, and providing a boost to the local economy; WHEREAS, to accommodate the Event, the City Council of the City of Newport Beach ("City") waived Section A.1 of Council Policy B-13, Public Use of City Facilities ("Council Policy B-13"), which restricts dispensing of alcohol on City property to specific locations, so that alcohol could be dispensed at Peninsula Park in connection with the Event, which was a success resulting in residents requesting the Event be repeated; WHEREAS, on March 12, 2024, in connection with the special event permit application filed by Newport Beach Foundation, a California nonprofit corporation, the City Council adopted Resolution 2024-14, which indefinitely waived Council Policy B-13 for the Event;
WHEREAS, administration of the Event subsequently changed, and is now being conducted by Celebrity Foundation for Children, a California nonprofit corporation ("Applicant");
WHEREAS, Applicant submitted an application for a special event permit to hold the Event on Saturday, May 3, 2025, and requests a waiver of Council Policy B-13 so that alcohol can again be dispensed at Peninsula Park to facilitate the Event; WHEREAS, due to the change in administration of the Event, and the possibility of future changes in the administration of the Event, City staff recommends repeal of Resolution 2024-14 so that the City Council can resume reviewing and approving requests for waiver of Council Policy B-13 on a case-by-case basis for the Event, which is the customary practice for other events held in the City which propose to serve alcohol; and
6-7
Resolution No. 2025-

Page 2 of 3 ends

WHEREAS, the City Council desires to waive Council Policy B-13 for the Event, provided that a special event permit is obtained by the Applicant that contains appropriate conditions related to the sale and service of alcohol.

NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows:

Section 1: The City Council does hereby waive Section A.1 of Council Policy B- 13 to allow for the dispensing of alcoholic beverages at Peninsula Park for the Event, provided that a special event permit is obtained that contains appropriate conditions related to the sale and service of alcohol. As part of the special event permitting process, supplemental materials shall be submitted with the special event permit application for City staff review and approval including, but not limited to, an alcohol service plan that sets forth limits on the number of alcohol service locations, alcohol container sizes, and the types of alcohol to be served, as well as information about the security personnel, event perimeter fencing, how the applicant will adhere to California Department of Alcoholic Beverage Control (ABC) restrictions, and required training of alcohol service personnel.

Section 2: As of the effective date of this Resolution, Resolution 2024-14 is hereby repealed.

Section 3: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution.

Section 4: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 5: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
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Resolution No. 2025-

Page 3 of 3 ends

Section 6: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution.

ADOPTED this 11th day of March, 2025.

ATTEST:

Leilani I. Brown
City Clerk
APPROVED AS TO FORM:

Cid TTORNEY'S OFFICE
~ C I( __
Afuon C. Harp
City Attorney
Joe Stapelton
Mayor

ATTACHMENT C
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B-13

PUBLIC USE OF CITY FACILITIES
Purpose
City of Newport Beach (City) facilities, which include parks, playing fields, gymnasiums, community rooms and swimming pools, are available to the public for civic, social, educational, athletic, cultural activities and limited commercial use. It is the intent of this Policy to provide use regulations and application and scheduling procedures to accommodate groups that wish to use City facilities.

Procedure
A. Applications to use City facilities must be made on forms provided by the Recreation and Senior Services Department (Department). Applicants must provide all information as may be required by the Department to assure compliance with the requirements and regulations of this Policy.

B. Applicants will be required to provide a security deposit in an amount that will promote use of the Recreation and Senior Services facilities in an orderly manner without damage to the facilities.

Security deposits will be refunded upon inspection of facilities and confirmation that no property damage has occurred or additional cleanup is required.

C. Applicants will be required to acknowledge that neither the City nor the Department assumes any liability for injury or loss of personal property. Prior to the use of the facility, the application must have approval of the Recreation and Senior Services Director or designated representative.

D. Approval or denial of a reservation request will be provided within five working days of receipt of a completed application.

E. Reservations for use of Department facilities may be made up to six months in advance, but no later than ten working days before the event with the exception of park reservations which may be made no later than five working days before the event.

F. The City is not liable for any and all accidental injury to any and all persons or loss or damage to group or individual property. When it is deemed to be in the best interest of the general public, the City will require the permittee to furnish a Certificate of Insurance naming the City of Newport Beach as an additional insured. The amount of the insurance shall not be less than $1,000,000 per occurrence of commercial general liability insurance.

G. A Facility Use Permit shall not be transferred, assigned or sublet. All Facility Use Permits will be issued for specific facilities and for specific hours, and the premises must be vacated as scheduled.

H. The reservation request and rental agreement must be completed and signed by an adult age 21 and over who will attend, supervise and be responsible for the entire event or activities. Proof of residency is required at the time of application in order to receive the resident rate. Proof of non profit status is required at the time of application in order to receive the non-profit rate. 6-10
B-13
I. A Facility Use Permit which authorizes the rental of facilities may be revoked for violation of any rental policies.

Regulations and Restrictions
All uses of Department facilities will be subject to the following regulations and restrictions:

A. Use of Alcohol.

1. Alcoholic beverages are prohibited and shall not be permitted in or on any municipal facilities operated by the Department , except beer and wine may be served for special occasions at the OASIS Senior Center, Newport Theatre Arts Center (NTAC), Newport Coast Community Center (NCCC), Civic Center Community Room (CCCR), Newport Beach Junior Guard Center, and Marina Park when done in compliance with State of California Department of Alcoholic Beverage Control (ABC) regulations and approved in writing by the Recreation and Senior Services Director. Approval to serve beer and wine shall not be deemed to approve service of alcohol in violation of Section 25604 of the Business and Professions Code. The Recreation and Senior Services Director will require the permittee to pay City costs to provide additional security when alcohol is served.

2. The use of alcoholic beverages is by written permission only and must be requested at the time the facility use request is submitted. The Department reserves the right to place restrictions on the use of alcoholic beverages in accordance with State Law and these guidelines. "Alcohol use" means the presence of any beverage that contains any amount of alcohol.

3. Alcohol is not allowed when an event is designated for minors such as school age award programs, birthday parties and/or receptions.

4. When alcohol is served, there shall be a minimum of two security guards present at the facility at all times. The guards must arrive 30 minutes before guest arrival time and remain until the contract end time. One guard must be positioned at the entrance of the event and one guard positioned in the event area. The parking lot must be monitored every 30 minutes.

The security guards shall have the authority to enforce all rules and regulations governing facility rentals. In the event that the Police are called, the cost of their services shall be deducted from the applicant's security deposit. The applicant will be billed for any costs exceeding the security deposit.

5. No alcoholic beverage shall be served to any person less than 21 years of age. Injuries caused to any person as a result of alcoholic beverages being served to or consumed by someone under the age of 21 while on the City's premises, shall be the sole responsibility of the organization or individual renting the facility.
2 6-11
B-13

6. The distribution or consumption of alcoholic beverages shall be in compliance with all applicable laws, including regulations of the ABC. Any organization using City facilities shall be solely responsible for obtaining all permits or licenses relating to the distribution and consumption of alcoholic beverages on the premises.

7. Alcohol may only be served by an adult 21 years of age or older. If evidence is found that alcohol is being served that was not authorized by the Department or to a minor the Police will be notified and the event will be terminated and all fees and deposits will be forfeited.

8. The City shall require the applicant to carry general liability insurance when alcohol is available, but not sold. The City shall require a full liquor liability premium in addition to general liability insurance when alcohol is sold in exchange for money. The cost of the required liability insurance shall be borne by the applicant.

B. Smoking is prohibited in and on all City property including restrooms and within 100 feet of a park, park facility or beach.

C. For all indoor facility rentals involving youth, 17 years and under, there shall be at least one adult for every 20 minors, or increments thereof, in attendance, who shall remain in the facility for the duration of the activity.

D. No group's activities shall interfere with the administration of the Department.

E. Non-profit 501 (c) (3) groups may use the facility for fundraising activities and charge entrance fees and collect donations provided that a detailed plan of the event, including the expenses, marketing plan and procedure for collecting fees, is submitted with the rental application.

F. Facilities and equipment are to be left in the same condition as they were prior to the rental. The permittee is responsible to pay for any damage to property or loss of property. A fee equal to total replacement cost will be charged. It shall be the responsibility of the permittee to see that unauthorized portions of the facility are not used. Continued or repeated use of City facilities will be contingent upon care of the facility, property and equipment, and observance of all approved rules and regulations.

G. No gambling of any kind shall be conducted on, or in, City facilities, and the permittee shall insure that no disorderly or illegal conduct shall be allowed in any facility.

H. The use of public address equipment will be limited to that provided by the facility, unless written approval has been secured by the Department through a Special Event Permit.

I. Private groups wishing to collect fees, donations or admission charges, or those using the facility to market a product, give a presentation, or advertise their business, will be considered commercial users.
3 6-12
B-13
J. The posted occupancy of City facilities shall not be exceeded.

K. Storage space will not be granted at any time.

L. Facilities are not available for reservations on the following holidays: Christmas Eve, Christmas Day, Easter, Presidents' Day, Independence Day, Labor Day, Martin Luther King Day, Memorial Day, New Year's Eve, New Year's Day, Thanksgiving and Veterans Day.

M. All persons using the facilities shall observe and obey regulations of this policy, the rules of the Department and all applicable City, State and Federal laws, rules and regulations.

N. Vehicles are not permitted on park grass or fields. Parking is permitted in designated spaces.

Overnight parking is not allowed.
0 . Minors must remain in the rented facility room and shall not be allowed to roam unsupervised throughout the facility.

P. When no alcohol is served but the group size is 200 or more, one security guard may be required, at the discretion of the Department Director.

Q. Policies and guidelines regarding caterers shall be adhered to.

R. All professional services utilized for events require a City of Newport Beach business license and liability insurance listing the City as additionally insured.

S. Animals are not permitted within City Facilities with the exception of service animals. However, this provision shall not apply to activities or programs of the Recreation and Senior Services Department.

Fee Classifications -Priorities of Use
Permission for use of City facilities shall be granted on a first come first served basis, subject to the following priorities:

A. All official Department initiated and/or conducted activities, including those of the Friends of OASIS at the OASIS Senior Center, and exemptions noted in City Council Policies B-5 and B-10.

B. All official City of Newport Beach activities .

C. All official City co-sponsored groups and/or activities such as community groups and activities which are non-profit, self-governing , privately organized and of an educational nature which may be brought under the sponsorship of the Department.

D. Official public agency sponsored programs and activities not included in A, B, and C above. 4 6-13
B-13
E. Youth Sports Commission Member Organizations.

F. Resident non-profit youth serving organizations with 50% or more of membership consisting of Newport Beach residents.

G. Recreational, social or civic activities of groups which are resident promoted and sponsored by local non-profit* organizations which are open to the public and have 50% or more of memberships consisting of Newport Beach residents .

H. Recreational or social activities of private Newport Beach residents which are not open to the public. (private parties)
I. Recreational, social or civic activities and/or groups which are non-resident promoted and sponsored by non-profit organizations which are open to the public, but not qualifying under D above.

J. Schools, colleges, hospitals and other similar civic groups not qualifying under the definition of non-profit.

K. Others.
* Non-profit status is defin ed as an organization that is so defined by the Internal Revenue Service, § 501 (c) (3) and has a State of California Tax Identification Number.

Fees, Deposits and Cancellation Procedures
Fees may be charged for the use of City facilities and shall be established and periodically adjusted and approved by the City Council. Fees are imposed to cover overhead, processing, deposits, maintenance and replacement costs for application and scheduling and maintenance of the facilities.

A. A security deposit will be required for all room rentals. All or a portion of the deposit may be retained by the Department after inspection of the facility by the Recreation and Senior Services Director or a designated representative and a determination that the facility has not been left clean and/or in good repair.

B. A separate additional cleaning fee may be charged for rental of the OASIS Event Center, Newport Coast Community Center, Community Youth Center, Civic Center Community Room, Newport Beach Junior Guard Center, and Marina Park Community Center.

C. No fee or deposit shall be charged for use of City facilities by the City of Newport Beach, or events co-sponsored by the City of Newport Beach or its departments , with the exception of direct costs.

D. Cancellations for any facility other than the OASIS Event Center, Newport Coast Community Center, Community Youth Center, Civic Center Community Room, Newport Beach Junior Guard Center, and Marina Park may occur seventy-two hours prior to the scheduled use of facilities without forfeiting fees collected by the City, with exception of a City service refund processing fee. Cancellations with less than seventy-two hour notice will be charged a cancellation fee established by resolution of the City Council. In the event of cancellation by the City, notice will be given as far in advance of the scheduled use as possible. 5 6-14
B-13
E. Cancellation of rentals by users for the OASIS Event Center, Newport Coast Community Center, Community Youth Center, Civic Center Community Room, Newport Beach Junior Guard Center, and Marina Park that occur less than thirty days prior to the scheduled use of the facility will be charged 25% of the rental fee. Cancellations with less than seventy-two hour notice will be charged the entire rental fee.

History
Adopted I-5 - 11-22-1962 ("Use Priorities and Fees")
Amended I-5 - 3-9-1970
Reaffirmed I-5 -2-14-1972
Adopted G-4 - 5-13-1974 ("Use of City Facilities")
Amended I-5 - 5-28-1974
Amended I-5 - 2-13-1978
Amended G-4 and I-5 - 10-10-1978
Amended I-5 - 2-12-1979
Amended I-5 - 5-14-1979
Amended I-5 - 8-28-1979
Amended I-5 - 11-26-1979
Amended G-4 and I-5 - 2-9-1981
Amended I-5 - 11-23-1981
Amended I-5 - 10-12-1982
Amended I-5 - 10-25-1982
Amended G-4 and I-5 - 4-23-1984
Amended I-5 - 11-28-1988
Amended I-5 - 11-27-1989
Amended I-5 - 3-25-1991
Adopted I-25 - 5-26-1998 ("Public Use of City Facilities", and incorporating G-4 and I-5) Amended I-25 - 5-8-2001
Amended I-25 - 4-23-2002
Amended I-25 - 4-8-2003
Amended I-25 - 7-22-2003 (changed to B-13)
Amended B-13 - 9-13-2005
Amended B-13 - 10-10-2006
Amended B-13 - 8-11-2009
Amended B-13 - 5-14-2013
Amended B-13 - 5-12-2015
Amended B-13 - 8-8-2017
Amended B-13 - 11-14-2023
6 6-15

ATTACHMENT D
RESOLUTION NO. 2024-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, INDEFINITELY
WAIVING SECTION A.1 OF COUNCIL POLICY B-13 TO

ALLOW FOR ALCOHOLIC BEVERAGES AT THE

ANNUAL CHARITY POLO EVENT HELD AT PENINSULA
PARK
WHEREAS , in 2016 and 2023, a charity polo event ("Charity Polo Event") was held at Peninsula Park, providing a memorable event for residents, celebrating the tradition of the sport of Polo, including the artistic expression of fashionable hats, social camaraderie, showcasing the wares of local vendors, and providing a boost to the local economy ;
WHEREAS, to accommodate the Charity Polo Event, the City Council of the City of Newport Beach ("City") waived Section A.1 of Council Policy B-13, Public Use of City Facilities, which restricts dispensing of alcohol on City property to specific locations ("Council Policy B-13"), so that alcohol could be dispensed at Peninsula Park; WHEREAS, a special event permit application was recently filed by the Newport Beach Foundation, a California nonprofit corporation ("Foundation"), to hold the Charity Polo Event on Saturday, May 4, 2024, at Peninsula Park; WHEREAS, the Charity Polo Event held in 2016 and 2023 at Peninsula Park was a success , with residents requesting the event be held again, and the Foundation now intends to hold the Charity Polo Event on an annual basis; WHEREAS , the Foundation requests the City Council again waive Council Policy B-13 to allow for the dispensing of alcohol at Peninsula Park to accommodate the Charity Polo Event; and
WHEREAS, the City Council desires to indefinitely waive Council Policy B-13 for the Chairty Polo Event held at Peninsula Park, provided that that a special event permit is obtained that contains appropriate conditions related to the sale and service of alcohol.

City of Newport Beach
6-16
Resolution No. 2024-14

Page 2 of 3 ends

NOW, THEREFORE , the City Council of the City of Newport Beach resolves as follows :

Section 1: The City Council does hereby indefinitely waive Section A.1 of Council Policy 8-13 to allow for the dispensing of alcoholic beverages at Peninsula Park for the Charity Polo Event, provided that a special event permit is obtained that contains appropriate conditions related to the sale and service of alcohol. As part of the special event permitting process, supplemental materials shall be submitted with the special event permit application for City staff review and approval including, but not limited to, an alcohol service plan that sets forth limits on the number of alcohol service locations, alcohol container sizes, and the types of alcohol to be served, as well as information about the security personnel, how the applicant will adhere to California Department of Alcoholic Beverage Control (ABC) restrictions, and required training of alcohol service personnel.

Section 2: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution .

Section 3: If any section, subsection , sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution . The City Council hereby declares that it would have passed this resolution, and each section, subsection , sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 4: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations , Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly .

City of Newport Beach
6-17
Resolution No. 2024-14

Page 3 of 3 ends

Section 5: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution .

ADOPTED this 12th day of March, 2024.

ATTEST:

Leilani I. Brown
City Clerk
APPROVED AS TO FORM:

CITY ATTORNEY 'S OFFlf-
4 ~ - c. P:arn C. Harp
City Attorney
4dc~
Will O'Neill
Mayor
City of Newport Beach
6-18

STATE OF CALIFORNIA

COUNTY OF ORANGE

CITY OF NEWPORT BEACH
ss.

I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; the foregoing resolution, being Resolution No. 2024-14 was duly introduced before and adopted by the City Council of said City at a regular meeting of said Council held on the 12th day of March, 2024; and the same was so passed and adopted by the following vote, to wit:

AYES: Mayor Will O'Neill, Mayor Pro Tern Joe Stapleton, Councilmember Noah Blom, Councilmember Robyn Grant, Councilmember Lauren Kleiman, Councilmember Erik Weigand
NAYS: Councilmember Brad Avery
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 13th day of March, 2024.
~~
Leilani I. Brown ~
City Clerk
Newport Beach, California
City of Newport Beach
7-1

NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 7
ABSTRACT:

On May 28, 2024, the City Council awar ded Contract No. 8833-2 for the Balboa Boulevard, Newport Boulevard, and 32 nd Street Pavement Rehabilitation project to R.J. Noble Company. The project reconstructed deteriorated concrete pavement and rehabilitated the asphalt pavement on Balboa Boulevard, Newport Boulevard, and 32 nd Street, and improved pedestrian visibility with traffic signal enhancements adjacent to Newport Elementary School. The work is now complete and staff requests City Council acceptance and close out of the contract.

RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

DISCUSSION:

Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$5,119,060.00 $5,177,479.61 $58,419.61 1.1%
Allowed Contract Time + Approved
Extensions (Days) = 125 Actual Time Used (Days) 122
This project included distributing construction notices to affected residents and businesses; setting up traffic control; surveying; removing and replacing deteriorated concrete pavement; cold milling and overlaying the existing asphalt pavement; installing traffic striping, signing, and pavement markings; relocating existing street lights; installing traffic signal detector loops; adjusting utilities to grade; installing new traffic signals with LED signs; and other incidental items necessary to complete the project. The project limits included Balboa Boulevard from West Coast Highway to 12 th Street, Newport Boulevard
from 30th Street to 21st Street, and 32nd Street from Balboa Boulevard to Marcus Avenue.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Andy Tran, Principal Civil Engineer - 949-644-3315, [email protected]
TITLE: Balboa Boulevard, Newport Boulevard, and 32 nd Street Pavement Rehabilitation (Project No. 22R11) – Notice of Completion for Contract No. 8833-2
--
Balboa Boulevard, Newport Boulevard, and 32nd Street
Pavement Rehabilitation – Notice of Completion for Contract No. 8833-2 March 11, 2025

Page 2 ends

7-2

The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:

Original Bid Amount: $ 5,119,060.00
Actual Cost of Bid Items Constructed: $ 4,359,356.62
Total Change Orders: $ 818,122.99
Final Contract Cost: $ 5,177,479.61

The final total contract amount was $5,177,479.61, which was approximately 1.1% higher than the original bid amount. This minor cost increase was primarily due to additional asphalt concrete material needed for the paving operation.

A summary of the project schedule milestones is as follows:

The project was conducted in two phases. The first phase occurred during summer while Newport Elementary School was not in session. The traffic signal enhancements adjacent to the school were also completed during the first phase in anticipation of the upcoming school year. The second phase involved both day and nighttime paving in order to minimize public inconvenience.

FISCAL IMPACT:

The Balboa Boulevard, Newport Boulevard, and 32 nd Street Pavement Rehabilitation project was included within the FY 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following accounts:

Account Description Account Number Amount
General Fund 01201927-980000-24T01 $ 188,000.00
Measure M Fair Share 12201-980000-22R11 $ 2,218,000.00
Gas Tax 12101-980000-22R11 $ 102,771.55
Neighborhood Enhancement 53601-980000-22R11 $ 2,368,333.06 Water Capital Fund (2024) 70201-980000-24R09 $ 51,509.79 Water Capital Master Plan 70201931-980000-24W05 $ 85,790.21 Water Capital Fund (2025) 70201-980000-25R09 $ 33,500.00 Wastewater Enterprise 71101-980000-24R09 $ 20,375.00
CalRecycle Grant Contribution 13501-980000-23R02 $ 70,700.00 OCSD Contribution 13501-980000-22R11 $ 38,500.00
Total: $ 5,177,479.61

The Orange County Transportation Authority provides Measure M funding, generated through a ½ cent sales tax, to the City of Newport Beach for transportation improvement projects. Gas Tax revenue is received through State-imposed taxes on fuel and motor vehicle registration dedicated to transportation purposes.

Estimated Start of Construction per Annual Baseline Schedule July 8, 2024 Actual Start of Construction Per Notice to Proceed June 10, 2024 Estimated Completion per Annual Baseline Schedule March 7, 2025 Substantial Completion Date Inclusive of Extra Work December 16, 2024 Balboa Boulevard, Newport Boulevard, and 32nd Street
Pavement Rehabilitation – Notice of Completion for Contract No. 8833-2 March 11, 2025

Page 3 ends

7-3

The Neighborhood Enhancement Fund is used for projects that enhance neighborhood aesthetics and functionality and is funded via surplus general funds. The Water Capital, Water Capital Master Plan, and Wastewater Enterprise funds generate revenue primarily through water and sewer rates collected by service users. The CalRecycle Grant fund comes from the State’s CalRecycle Rubberized Grant Program, which promotes the use of rubberized asphalt concrete made from recycled waste tires generated in California.

The program aims to decrease the adverse environmental impacts created by disposing and stockpiling waste tires. Through CalRecycle, the City will be reimbursed up to $7 per ton of rubberized asphalt concrete used on the project. The City will be reimbursed by the Orange County Sanitation District for improvements to its facilities.

ENVIRONMENTAL REVIEW:

On May 28, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Location Map

PUBLIC WORKS DEPARTMENT
C-8833-2 3/11/2025LOCATION MAP

NEWPORT
22R11
I:\Users\PBW\Shared\Contracts\FY24-25 CURRENT\200_STREET_DRAINAGE\Balboa Blvd_Newport Blvd & 32nd Rehab C-8833_22R11\PLANS & EXHIBITS\Location Map.dwg 02/10/25 - 5:20pm DJordan

BALBOA BOULEVARD, NEWPORT BOULEVARD,
AND 32ND STREET PAVEMENT REHABILITATION

ATTACHMENT A
COAST
W
HWY
16TH STPACIFIC
OCEAN

NEWPORT
HARBOR

NEWPORT PIER

MARCUS AVE

W BALBOA BLVD
30TH ST
COAST
W
HWY
32ND ST
BLVD

W BALBOA BLVD
12TH ST

LIMITS OF WORK
PHASE 1
PHASE 2
24TH ST
7-4
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CITY OF NEWPORT BEACH
8-1

NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 8
ABSTRACT:

On July 9, 2024, the City Council awarded Contract No. 9500-1 for the Newport Beach Police Station Video Surveillance System Replacement project to Vector Resources Inc., DBA Vector USA (Vector). The project included removing and replacing the existing video surveillance system and providing new co mputers and monitors in the jail and Watch Commander's office. The work is now complete and staff requests City Council acceptance and close out of the contract.

RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

DISCUSSION:

Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$318,370.44 $321,905.44 $3,535.00 1.1%
Allowed Contract Time +
Approved Extensions (Days) = 60 Actual Time Used (Days) 57 This project included providing submittals; completing employee background verification; removing and replacing the existing video surveillance system; providing new computers and monitors in the jail and Watch Commander's office; installing a new server rack; providing video management software (VMS) and software licenses; putting in new wiring and completing close out documents.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: Newport Beach Police Station Video Surveillance System Replacement
(Project No. 24F02)– Notice of Completion forContract
No. 9500-1
--
Newport Beach Police Station Video Surveillance System Replacement – Notice of Completion for Contract No. 9500-14
March 11, 2025

Page 2 ends

8-2

The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:

Original Bid Amount: $ 318,370.44
Actual Cost of Bid Items Constructed: $ 318,370.44
Total Change Orders: $ 3,535.00
Final contract cost: $ 321,905.44

The final total contract amount was $321,90 5.44, which was approximately 1.1% higher than the original bid amount. A single change order was issued totaling $3,535.00 that included providing additional cameras and cabling in the jail and property storage areas.

A summary of the project schedule milestones is as follows:

FISCAL IMPACT:

The Police Station Video Surveillance System Replacement project was expensed from Fiscal Years 2022-23 and 2023-24 Police Department salary savings. Funds for the construction contract were expended from the following account:

Account Description Account Number Amount
Police Department Staff Savings 0103522-911024-PDCAM $ 321,905.44 Total: $ 321,905.44
ENVIRONMENTAL REVIEW:

On July 9, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant
to Class 1 Section 15301(a) (interior or exterior
renovations involving such things as interior partitions, plumbing, and electrical conveyances) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Location Map
Estimated Start of Construction per Annual Baseline Schedule October 10, 2024 Actual Start of Construction Per Notice to Proceed November 4, 2024 Estimated Completion per Annual Baseline Schedule December 6, 2024 Substantial Completion Date Inclusive of Extra Work January 28, 2025

EWPORTEACH
OLICE3TATION
6IDEO3URVEILLANCE3YSTEM

EPLACEMENT

8-3
POLICE
~ ~- HEADQUARTERS

9-1

NEWPORT BEACH
City Council Staff Report

CITY OF
March 11, 2025
Agenda Item No. 9
ABSTRACT:

Based on the results of a request for proposals (RFP) process, staff recommends the City Council approve a new five-year, on-call maintenance and repair services agreement for doors and gates with Excel Door and Gate Company, Inc., for a total not-to-exceed (NTE) amount of $550,000.

DISCUSSION:

Based on the results of an RFP process, staff recommends the City Council approve a new five-year, on-call agreement with Excel Door and Gate Company, Inc. for these services, for a not-to-exceed amount of $550,000. Many City of Newport Beach facilities have large roll-up doors, automated security gates, sliding glass doors, and exterior swing doors that require routine service and repairs for safe and reliable operation.

Staff issued RFP No. 25-24 through the PlanetBids website on November 13, 2024, and received four proposals by the December 5, 2024 due date. Three staff members independently evaluated the proposals ’ technical scores, and three of the proposals received the 70% minimum score necessary to qualify for cost proposal review.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Kyle Brodowski, Facilities and Equipment Superintendent - 949-718-3464, [email protected]
TITLE: Approval of On-Call Maintenance and Repair Services Agreement for Roll-Up Doors and Gates with Excel Door & Gate Company, Inc. --
Approval of On-Call Maintenance and Repair Services Agreement for Roll-Up Doors and Gates with Excel Door & Gate Company, Inc.

March 11, 2025

Page 2 ends

9-2

The table below shows the average scores of the three qualifying proposals. Excel Door and Gate Company, Inc. received the highest aggregate score.

Proposer Technical Score
(60 Maximum)
Cost Score
(40 Maximum)
Total Score
(100 Maximum)
Overall
Rank
Excel Door and
Gate Company, Inc.

55.00 34.91 89.91 1
GMAT 43.33 36.84 80.17 2
Action Door Repair
Corporation

45.67 28.07 73.73 3
The proposed rates are roughly equal to those on the City’s previous agreement for these services, and the proposed contract amount of $550,000 is based on historical costs over the previous five years.

FISCAL IMPACT:

The adopted budget includes sufficient funding for this purchase. It will be expensed to various accounts in the Fire, Police, Public Works and Utilities Departments depending on the respective door and gate location.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – On-Call Maintenance and Repair Services Agreement

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City Council Staff Report
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March 11, 2025
Agenda Item No. 10
ABSTRACT:

The City of Newport Beach currently operates approximately 144 pay stations, with each unit having a typical life span of around 10 y ears. In 2021, the City purchased 58 new pay stations to replace outdated single-space meters. The new pay stations are operational and fully compatible with the City’s systems. However, in the coming years, several pay stations purchased between 2014 and 2018 will reach the end of their life span and require replacement. To address this, staff is planning a phased replacement of these aging units over the next five years. To ensure the continued reliability and efficiency of the City's parking system, staff is requesting City Council approval to amend the existing agreement with T2 Systems, Inc. (T2) to purchase, install and maintain approximately 86 additional pay stations, ensuring uninterrupted service and continued compliance with the City’s operational standards and state regulations, and to support the long-term sustainability of the City’s parking infrastructure.

RECOMMENDATIONS:
a) Find this project exempt from the Califo rnia Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 1578) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, becaus e this project has no potential to have a significant effect on the environment;
b) Authorize staff to purchase and replace the outdated pay stations over the next five years, ensuring all units are replaced by the end of their 10-year lifespan, while maintaining compliance with the City's Local Coastal Program Implementation Plan and the California Vehicle Code;
c) Authorize the City Manager or designee to enter into an amendment to the existing agreement to purchase, install and main tain up to 86 additional multi-space pay stations, replacing those purchased between 2014 and 2018 as they reach the end of their 10-year lifespan in the coming years, with an amount not-to-exceed $785,122.04; and
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jason Al-Imam, Finance Director/Treasurer - 949-644-3126, [email protected]
PREPARED BY: Katie Vu, Management Analyst - 949-644-3143, [email protected]
TITLE: Amendment No. One to Purchase and License Agreement with T2 Systems Canada, Inc. for Multi-Space Pay Stations
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Amendment No. One to Purchase and License Agreement with T2 Systems Canada, Inc. for Multi-Space Pay Stations
March 11, 2025

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Newport Beach City CouncilMarch 11, 2025

Newport Beach City Council
March 11, 2025