March 11, 2025
Agenda Item No. 8
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected] TITLE:
Newport Beach Police Station Video Surveillance System Replacement (Project No. 24F02) – Notice of Completion for Contract No. 9500-1 ABSTRACT:
On July 9, 2024, the City Council awarded Contract No. 9500-1 for the Newport Beach Police Station Video Surveillance System Replacement project to Vector Resources Inc., DBA Vector USA (Vector). The project included removing and replacing the existing video surveillance system and providing new computers and monitors in the jail and Watch Commander's office. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$318,370.44
$321,905.44
$3,535.00
1.1%
Allowed Contract Time +
Approved Extensions (Days) =
60 Actual Time Used (Days)
57 This project included providing submittals; completing employee background verification; removing and replacing the existing video surveillance system; providing new computers and monitors in the jail and Watch Commander's office; installing a new server rack; providing video management software (VMS) and software licenses; putting in new wiring and completing close out documents.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
318,370.44
Actual Cost of Bid Items Constructed:
$
318,370.44
Total Change Orders:
$
3,535.00
Final contract cost:
$
321,905.44
The final total contract amount was $321,905.44, which was approximately 1.1% higher than the original bid amount. A single change order was issued totaling $3,535.00 that included providing additional cameras and cabling in the jail and property storage areas.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule October 10, 2024
Actual Start of Construction Per Notice to Proceed
November 4, 2024
Estimated Completion per Annual Baseline Schedule
December 6, 2024
Substantial Completion Date Inclusive of Extra Work
January 28, 2025
FISCAL IMPACT:
The Police Station Video Surveillance System Replacement project was expensed from Fiscal Years 2022-23 and 2023-24 Police Department salary savings. Funds for the construction contract were expended from the following account:
Account Description
Account Number
Amount
Police Department Staff Savings
0103522-911024-PDCAM
$
321,905.44
Total:
$
321,905.44
ENVIRONMENTAL REVIEW:
On July 9, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(a) (interior or exterior renovations involving such things as interior partitions, plumbing, and electrical conveyances) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
8-3
8-1
Newport Beach Police Station Video Surveillance System Replacement – Notice of Completion for Contract No. 9500-14
March 11, 2025
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