Agenda packet — Newport Beach City Council, March 25, 2025 (part 1 of 3)

JOE STAPLETON, Mayor
LAUREN KLEIMAN, Mayor Pro Tem
MICHELLE BARTO, Councilmember
NOAH BLOM, Councilmember
ROBYN GRANT, Councilmember
SARA J. WEBER, Councilmember
ERIK WEIGAND, Councilmember
GRACE K. LEUNG, City Manager
AARON C. HARP, City Attorney
MOLLY PERRY, Interim City Clerk

CITY OF NEWPORT BEACH

CITY COUNCIL AGENDA
COUNCIL CHAMBERS - 100 CIVIC CENTER DRIVE, NEWPORT BEACH, CA 92660 REGULAR MEETING - 4:00 P.M.

CLOSED SESSION - FOLLOWS MOTION FOR RECONSIDERATION
MARCH 25, 2025

NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach ’s equipment must be submitted to the City Clerk 24 hours prior to the scheduled City Council meeting.

LEVINE ACT
Under the Levine Act, Section 84308 of the Government Code, a party to a proceeding before the City involving a contract (other than competitively bid, labor, or personal employment contracts ), franchise, license, permit, or other entitlement for use, is required to disclose on the record of the proceeding any contribution in an amount of more than five hundred dollars ($500) made within the preceding 12 months by the party or the party ’s agent to any elected or appointed officer of the City. If you have made a qualifying contribution, please ensure to make this disclosure on the record.

PUBLIC HEARINGS
If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing.

NOTICE TO THE PUBLIC
Any times listed in this agenda are provided as a courtesy and the actual item may be heard either before or after the time given.

This agenda was prepared by the City Clerk and staff reports are available in the City Council Chambers lobby located at 100 Civic Center Drive. Staff reports or other written documentation have been prepared or organized with respect to the items of business listed on the agenda. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at 949-644-3005.

Agendas and staff reports are also available on the City's webpage at newportbeachca.gov/agendas. 1 The City of Newport Beach ’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact City Clerk staff prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or [email protected]).
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City Council Meeting
I. ROLL CALL - 4:00 p.m.

II. INVOCATION - Reverend Dr. George Okusi, St. John the Divine Episcopal Church III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS
History of the Balboa Island Ferry by Seymour Beek●
Proclamation Recognizing National Library Week●
Recognition of Newport-Mesa Unified School District Students● V. NOTICE TO THE PUBLIC
The City Council of Newport Beach welcomes and encourages community participation .

Public comments are generally limited to three minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non-agenda items.

VI. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL

ON COMMITTEE ACTIVITIES
VII. PUBLIC COMMENTS ON CONSENT CALENDAR
This is the time in which Councilmembers may pull items from the CONSENT CALENDAR for discussion (ITEMS 1 - 11). Public comments are also invited on Consent Calendar items. Speakers must limit comments to three minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Councilmember, members of the public are invited to speak on each item for up to three minutes per item.

All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Councilmembers have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Council votes on the motion unless members of the City Council request specific items to be discussed and /or removed from the Consent Calendar for separate action.
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City Council Meeting
VIII. CONSENT CALENDAR

READING OF MINUTES AND ORDINANCES
Minutes for the March 11, 2025 City Council Meeting1.

Waive reading of subject minutes, approve as written, and order filed.

Minutes
Written Comments
Reading of Ordinances2.

Waive reading in full of all ordinances under consideration, and direct the City Clerk to read by title only.

ORDINANCE FOR ADOPTION
Ordinance No. 2025-4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits

3. a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c) (3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025-4, An Ordinance of the City Council of the City of Newport Beach, California, Amending Section 1.08.120 (Definitions) of Title 1 (General Provisions ), Section 5.95.042 (Maximum Number of Permits ), Section 5.95.043 (Transfer of Permit ), and Section 5.95.065 (Suspensions and Revocations) of Chapter 5.95 ( Short-Term Lodging Permit) of Title 5 (Business Licenses and Regulations) of the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines.

Staff Report
Attachment A - Ordinance No. 2025-4
Attachment B - Changes to the Code (redlines)
Written Comments
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RESOLUTION FOR ADOPTION
Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee4. a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly;
b) Adopt Resolution No. 2025-12, A Resolution of the City Council of the City of Newport Beach, California, Creating the Ad Hoc Refuse Committee; and c) Confirm the appointments of Councilmember Robyn Grant and Councilmember Michelle Barto to serve on the Ad Hoc Refuse Committee.

Staff Report
Attachment A - Resolution No. 2025-12
Written Comments

CONTRACTS AND AGREEMENTS
Irrigation Controller Replacement Phase 2 - Award of Contract No. 9735-15. a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Award Contract No. 9735-1 to EMTS for the total bid price of $480,202.74 for the replacement of 37 irrigation controllers, and authorize the Mayor and City Clerk to execute the agreement; and
c) Establish a contingency of $24,000 (approximately 5% of total bid) to cover the cost of unforeseen work not included in the original contract.

Staff Report
Attachment A - Contract
Attachment B - Protest Letter
Written Comments
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City Council Meeting
Approval to Increase the Purchase Order Amount with W. W. Grainger, Inc . for As -Needed Procurement of Public Works Department Maintenance and Repair Tools, Materials and Supplies

6. a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly;
b) Approve a change order to Purchase Order No. 22500148 with W. W. Grainger, Inc., increasing the amount from $120,000 to $200,000 for FY 2024-25; and c) Approve issuing a purchase order with W. W. Grainger, Inc ., for $200,000 for FY 2025-26 on or after July 1, 2025.

Staff Report
Attachment A - Contract
Amendment to Professional Services Agreement with Sampson Oil Company for Oil Well Management Services

7. a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Approve Amendment No. Seven to the Professional Services Agreement with Sampson Oil Company for Oil Well Management Services, which extends the contract to June 30, 2026, and increases the contract amount by $750,000, and authorize the Mayor and City Clerk to execute the Agreement.

Staff Report
Attachment A - Amendment No. Seven
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Professional Services Agreement with Environmental Science Associates for Environmental Services Related to Proposed Improvements at Back Bay Landing and Bayside Village Marina (PA2024-0135)

8. a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Authorize the Mayor and City Clerk to execute a Professional Services Agreement with Environmental Science Associates for Supplemental EIR Related to Back Bay Landing and Bayside Village Marina Improvement Project in an amount not-to-exceed $426,100, in a form substantially similar to the agreement attached to the staff report.

Staff Report
Attachment A - Agreement
Concession Agreement with Kit at the Library, Inc. for Use of the Concession Facility at the Central Library Located at 1000 Avocado Avenue

9. a) Find this project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing facilities) and Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Authorize the City Manager and City Clerk to execute the Concession Agreement between the City of Newport Beach and Kit at the Library, Inc ., for use of the concession facility at the Central Library, located at 1000 Avocado Avenue, in a form substantially similar to the agreement attached to the staff report; and c) Approve a waiver of City Council Policy F -7 - Income and Other Property based on the findings contained in the staff report and the Agreement, that charging less than fair market rent promotes the City ’s goals to provide essential or unique services to the community, that cannot otherwise be provided if full market rates were charged.

Staff Report
Attachment A - Concession Agreement
Attachment B - Proposed Menu
Attachment C - Proposed Tenant Improvements
Attachment D - City Council Policy F-7
On the Agenda
Written Comments
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Amendment to Professional Services Agreement with Dudek, Inc. for Consulting Services on the Comprehensive General Plan Update (PA2022-080)

10. a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Approve Amendment No. One to the Professional Services Agreement with Dudek, Inc. for Consulting Services on the Comprehensive General Plan Update, which augments the Scope of Work, extends the contract to June 30, 2026, and increases the contract amount by $128,479.99 for a total not -to-exceed amount of $1,606,509.74, and authorize the Mayor and City Clerk to execute Amendment No .

One to the Agreement.

Staff Report
Attachment A - Amendment No. One
Attachment B - GPUSC Memo
Written Comments

MISCELLANEOUS
General Plan Annual Progress Report Including Housing Element Report for 2024 (PA2025-0008)

11. a) Find the preparation, review and submission of the 2024 General Plan Progress Report not subject to the California Environmental Quality Act (CEQA) as the actions are not a project as defined by Section 15378(b)(2) of the Public Resources Code; b) Approve the 2024 General Plan Progress Report, including the Housing Element Annual Progress Report; and
c) Authorize submittal of the 2024 General Plan Progress Report to the State Office of Land Use and Climate Innovation and the submittal of the Housing Element Annual Progress Report to the State Department of Housing and Community Development.

Staff Report
Attachment A - Annual Progress Report
On the Agenda
ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR

THOSE ITEMS REMOVED
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IX. ITEMS REMOVED FROM THE CONSENT CALENDAR
X. PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
Public comments are invited on agenda and non -agenda items generally considered to be within the subject matter jurisdiction of the City Council. Speakers must limit comments to three minutes. Before speaking, please state your name for the record.

XI. CURRENT BUSINESS
Ordinance No. 2025-5: An Amendment to Section 15.02.095 of the Newport Beach Municipal Code Related to Timeframes for Completion of Construction

12. a) Find this action exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) ( the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2025-5, An Ordinance of the City of Council of the City of Newport Beach, California, Amending Section 15.02.095 (Section 105.3.4) of the Newport Beach Municipal Code Related to Timeframes for Completion of Construction , and pass to second reading on April 15, 2025.

Staff Report
Attachment A - Ordinance No. 2025-5
Attachment B - Ordinance (redlines)
On the Agenda
Written Comments
XII. MOTION FOR RECONSIDERATION
A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Councilmembers who voted with the prevailing side.
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XIII. CLOSED SESSION - Council Chambers Conference Room

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Government Code § 54956.8): 3 matters
A.

1. Property: 3848 Campus Drive, Newport Beach, CA 92660 (Assessor Parcel Number 427-151-08).

City Negotiators : Seimone Jurjis, Assistant City Manager and Lauren Whitlinger, Real Property Administrator.

Negotiating Parties: John Saunders on behalf of 3848 Campus Drive LP.

Under Negotiation : Instruction to City Negotiators regarding price and terms of payment.

2. Property: 12 Corporate Plaza Drive, Newport Beach, CA 92660 ( Assessor Parcel Numbers 442-271-12 & 442-271-30).

City Negotiators : Seimone Jurjis, Assistant City Manager and Lauren Whitlinger, Real Property Administrator.

Negotiating Parties : John Pomer on behalf of Junkins 12 Corporate Plaza, LLC; and The Irvine Company
Under Negotiation : Instruction to City Negotiators regarding price and terms of payment.

3. Property: 707 E. Balboa Blvd, Newport Beach, CA 92661 (Assessor Parcel Number 048-135-02).

City Negotiators : Seimone Jurjis, Assistant City Manager and Lauren Whitlinger, Real Property Administrator.

Negotiating Parties : Linda Sadeghi on behalf of Balboa Theater Company, LLC
Under Negotiation : Instruction to City Negotiators regarding price and terms of payment.

Written Comments
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CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 1 matter
B.

Agency Designated Representatives: Grace K. Leung, City Manager, and Jonathan Holtzman, Esq., Negotiators.

Employee Organizations: Association of Newport Beach Ocean Lifeguards (ANBOL); Newport Beach City Employees Association (NBCEA); Newport Beach Employees League (NBEL); Newport Beach Firefighters Association (NBFA); Newport Beach Fire Management Association (NBFMA); Newport Beach Lifeguard Management Association (NBLMA); Newport Beach Police Association (NBPA); Newport Beach Police Management Association (NBPMA); Newport Beach Professional and Technical Employees Association (NBPTEA); and Part Time Employees Association of Newport Beach (PTEANB).

XIV. CLOSED SESSION REPORT
XV. ADJOURNMENT - In memory of Mary Romeo and Fran Ursini Testimony given before the City Council is recorded.

The timer light will turn yellow when the speaker has one minute remaining.

The timer light will turn red when the speaker has 10 seconds remaining.

PLEASE TURN CELL PHONES OFF OR SET IN SILENT MODE.
11 CITY OF NEWPORT BEACH

City Council Meeting Minutes
Study Session and Regular Meeting
March 11, 2025

Volume 66 - Page 277
I. ROLL CALL – 4:00 p.m.

Present: Mayor Joe Stapleton , Mayor Pro Tem Lauren Kleiman , Councilmember Michelle Barto , Councilmember Noah Blom, Councilmember Robyn Grant , Councilmember Sara J. Weber , Councilmember Erik Weigand

II. CURRENT BUSINESS

SS1. Clarification of Items on the Consent Calendar – None

SS2. Presentation to the City by the Newport Beach Sister City Association on Behalf of Mayor Yasuhiro Uchida of Okazaki, Japan

Truly Boring, President of the Newport Beach Sister City Association , discussed the summer exchange program and presented a taiko drum to the City from Mayor Yasuhiro Uchida of Okazaki.

Mayor Stapleton presented Mayor Uchida and the Association with a framed photograph of the Newport Beach Wedge by local photographer Michael Pickett.

SS3. Proclamation Recognizing National Nutrition Month

Mayor Stapleton read the proclamation and presented it to Dr. Sangeeta Shrivastava, current President of the California Academy of Nutrition and Dietetics, and her colleagues, who thanked the City, commented that many chronic diseases can be prevented through the transformative power of food and nutrition, and encouraged everyone to avoid wasting food.

SS4. History of Balboa Island by the Balboa Island Museum

Bruce Cook discussed the history of Balboa Island ; and Shirley Pepys talked about the Balboa Island Museum and noted the exhibits, visitor count, hours of operation, as well as other events and activities held at the museum.

SS5. Capital Improvement Program (CIP) Early Look

City Clerk Brown announced that she would be recusing herself during discussion s regarding the Balboa Boulevard/Newport Boulevard Pavement Rehabilitation Project, the Oceanfront Boardwalk Expansion Project, and the Beach and Bay Sand Management Project due to potential real property interest conflicts.

Councilmember Blom announced that he would be recusing himself during discussions regarding the Balboa Boulevard/Newport Boulevard Pavement Rehabilitation Project, the Underground Assessment District 124 Project, the Balboa Island Water Main Replacement Project, the Balboa Island Drainage/Pump Station Improvements Project, and the Balboa Island Seawall Project due to real property interest conflicts.

Councilmember Weber announced that she would be recusing herself during discussions regarding the Streets and Drainage Project on Spyglass Hill Road/ San Joaquin Hills Road due to real property interest conflicts.

March 25, 2025
Agenda Item No. 1
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Mayor Pro Tem Kleiman announced that she would be recusing herself during discussions regarding the Landscape Enhancement Program Project in Cameo Shores and the Shore Cliffs Water System Improvements Project due to real property interest conflicts.

Mayor Stapleton announced that he would be recusing himself during discussion s regarding the Concrete Replacement and Slurry Program Project in the Airport Area and the Street Pavement Rehabilitation/Repair Project on MacArthur Boulevard and Von Karman Avenue due to real property interest conflicts; and the Balboa Yacht Basin Dock Replacement/Dredging Project because there may be a conflict since a client, who is a source of income, lives near the project.

Public Works Director Webb and Deputy Public Works Director Houlihan utilized a presentation to explain CIP allocations, completed projects during FY 2024 -25, projects under construction, FY 2025-26 CIP projections, proposed new funding and projects from each of the funding types, and the 5-year look ahead and significant projects.

In response to Council questions, Public Works Director Webb and Deputy Public Works Director Houlihan indicated that the slurry seal project will be bid out, the Pacific Coast Highway project near Newport Coast was managed by Caltrans and will be corrected, and there is a partnership and agreement with the City of Laguna Beach for water wells and pipe wells in Fountain Valley.

Councilmember Weigand expressed his appreciation for the work on the Orange County Water District (OCWD) loan approval and Mayor Stapleton recognized the importance of the project.

Carmen Rawson asked that the boardwalk expansion project be deferred and discussed further at a future City Council meeting.

Ken Rawson discussed the existing length of the boardwalk, plans for the expansion, and asked Council to consider implementing a complete plan.

Dennis Bress commended the Public Works Department and thanked Council for providing project funding.

In response to Councilmember Weigand’s questions regarding congestion concerns and public input, Public Works Director Webb stated that the next Parks, Beaches and Recreation Commission meeting is scheduled for April 1 , 2025, and at that meeting staff will discuss the 15th Street restroom area of the boardwalk project. He also noted segmented areas of the project and indicated that the City is focusing on the busiest segments of the boardwalk.

Mayor Stapleton reiterated the date of the April 1 , 2025 Parks, Beaches and Recreation Commission meeting and emphasized the need for continuing the conversation then.

Councilmember Grant acknowledged staff’s accomplishments.

III. PUBLIC COMMENTS

Dennis Bress acknowledged the new trash interceptor and asked about opportunities for the public to visit it.

IV. RECESSED – 5:03 p.m.

V. RECONVENED AT 5:03 P.M. FOR REGULAR MEETING

VI. ROLL CALL
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Present: Mayor Joe Stapleton, Mayor Pro Tem Lauren Kleiman, Councilmember Michelle Barto, Councilmember Noah Blom, Councilmember Robyn Grant, Councilmember Sara J. Weber, Councilmember Erik Weigand

VII. INVOCATION – Gene Clark, Church of Jesus Christ Latter-day Saints

VIII. PLEDGE OF ALLEGIANCE – Councilmember Barto

IX. NOTICE TO THE PUBLIC

X. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL ON

COMMITTEE ACTIVITIES

Councilmember Weigand:
 Attended a meeting with Orange County Supervisor Katrina Foley and Councilmember Grant regarding the Dunes property

Councilmember Barto:
 Attended the Water Quality/Coastal Tidelands Committee meeting • Announced a meeting next week with the Orange County Watershed Committee

Councilmember Grant:
 Provided an update from the Transportation Corridor Agencies (TCA) where she serves as the Vice Chair of the Joint Capital Projects Committee regarding the reuse of the Catalina View toll plaza • Attended the Orange County Transportation Authority (OCTA) tour of the transportation facility with Transportation Engineer Sommers, the OASIS Wine and Cheese event with Councilmembers Barto and Weber, the Fire Station 2 demolition party, the trash interceptor ribbon cutting, and the Orange County Iranian American Chamber of Commerce (OCIACC) Nowruz Spring Festival with Mayor Stapleton

Councilmember Blom:
 Wished Mayor Stapleton a happy birthday

Mayor Pro Tem Kleiman:
 Attended the Corona del Mar c ommercial corridor study roundtable, the Southern California Association of Governments (SCAG) transportation committee meeting, and the trash interceptor ribbon cutting

Mayor Stapleton:
 Delivered the State of the City message at the Corporate Yard, City Hall, and at Wake Up Newport  Attended the Newport Shores annual HOA meeting , the trash interceptor ribbon cutting , the OCIACC Nowruz Spring Festival , and the Fire Station 2 demolition party and extended congratulations to Bob Olsen

XI. PUBLIC COMMENTS ON CONSENT CALENDAR

Regarding Item 5 (Ordinance No. 2025 -4) Jim Mosher expressed the opinion that the item needs more work since certain definitions and verbiage should be referenced within the municipal code itself rather than just obscurely within the ordinance.

XII. CONSENT CALENDAR

READING OF MINUTES AND ORDINANCES

1. Minutes for the February 25, 2025 City Council Meeting Waive reading of subject minutes, approve as amended, and order filed.

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2. Reading of Ordinances
Waive reading in full of all ordinances under consideration and direct the City Clerk to read by title only.

ORDINANCES FOR ADOPTION

3. Ordinance No. 2025 -2: Updating the Military Equipment Use Policy for the Newport Beach Police Department
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025 -2, An Ordinance of the City Council of the City of Newport Beach, California, Updating the Military Equipment Use Policy for the Newport Beach Police Department.

4. Ordinance No. 2025-3: Designating a Portion of Corona del Mar as a Safety Enhancement Zone and Expanding West Newport Safety Enhancement Zone to Include Memorial Day, Fourth of July, and Labor Day Holidays
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025 -3, An Ordinance of the City Council of the City of Newport Beach, California, Designating a Portion of Corona del Mar as a Safety Enhancement Zone During the Memorial Day, Fourth of July Independence Day, and Labor Day Holidays and Expanding the West Newport Safety Enhancement Zone to Include the Memorial Day and Labor Day Holidays by Amending Section 1.04.060 (Safety Enhancement Zone), Chapter 10.58 (Police Services at Large Parties, Gatherings or Events on Private Property), and Section 10.66.060 (Violation-Penalty-Civil Fine) of the Newport Beach Municipal Code.

ORDINANCE FOR INTRODUCTION

5. Ordinance No. 2025 -4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the a ctivity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this action will not result in a physical change to the environment, directly or indirectly; and
b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2025 -4, An Ordinance of the City Council of the City of Newport Beach, California, Amending Section

1.08.120 (Definitions) of Title 1 (General Provisions), Section 5.95.042 (Maximum Number of Permits), Section 5.95.043 (Transfer of Permit), and Section 5.95.065 (S uspensions and Revocations) of Chapter 5.95 (Short -Term Lodging Permit) of Title 5 (Business Licenses and Regulations) of the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines , and pass to second reading on March 25, 2025.

RESOLUTION FOR ADOPTION

6. Pulled from the Consent Calendar

CONTRACTS AND AGREEMENTS

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7. Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation (Project No. 22R11) – Notice of Completion for Contract No. 8833-2 a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

8. Newport Beach Police Station Video Surveillance System Replacement (Project No. 24F02) – Notice of Completion for No. 9500-1
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code; and c) Release Faithful Performance Bond one year after acceptance by the City Council.

9. Approval of On-Call Maintenance and Repair Services Agreement for Roll-Up Doors and Gates with Excel Door & Gate Company, Inc. (C-7381-2)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a Maintenance and Repair Services Agreement with Excel Door and Gate Company, Inc. for on -call Roll-Up Door and Gates Maintenance and Repair Services for a five -year term and total not-to-exceed amount of $550,000; and
c) Authorize the Mayor and City Clerk to execute the agreement.

10. Amendment No. One to Purchase and License Agreement with T2 Systems Canada, Inc. for Multi-Space Pay Stations (C-8644-1)
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 1578) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment; b) Authorize staff to purchase and replace the outdated pay stations over the next five years, ensuring all units are replaced by the end of their 10 -year lifespan, while maintaining compliance with the City's Local Coastal Program Implementation Plan and the California Vehicle Code;
c) Authorize the City Manager or designee to enter into an amendment to the existing agreement to purchase, install and maintain up to 86 additional multi -space pay stations, replacing those purchased between 2014 and 2018 as they reach the end of their 10-year lifespan in the coming years, with an amount not-to-exceed $785,122.04; and
d) Waive the standard bidding requirements provided by City Council Policy F -14 and approve a single source award of the agreement to T2 Systems, Inc. (T2).

MISCELLANEOUS

11. Planning Commission Agenda for the March 6, 2025 Meeting Receive and file.

12. Cultural Arts Grants Fiscal Year 2024-25 (C-8577)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve recommended recipients for Fiscal Year 2024 -25 Cultural Arts Grants as selected by the City Arts Commission in accordance with City Council Policy I-10, Culture and Arts Grants.

Motion by Mayor Pro Tem Kleiman, seconded by Councilmember Barto, to approve the Consent Calendar, except the item that was removed (Item 6); and noting the amendments to Item 1.

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The motion carried unanimously.

XIII. ITEM REMOVED FROM THE CONSENT CALENDAR

6. Resolution No. 2025 -11: Waiving Section A.1. of City Council Policy B -13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024-14

Mayor Stapleton and Mayor Pro Tem Kleiman recused themselves from Item 6 due to their positions with the former operator of the event.

In response to Councilmember Blom’s concern for the legitimacy of the Alcoholic Beverage Control (ABC) license approval noted in Attachment A , Recreation and Senior Services Director Levin indicated that it was incorrect and the applicant has been informed . He added that the applicant was also provided clear direction and given a deadline of Thursday to abide by the rules for special event permits. Furthermore, he stated that approving the item does not approve the alcohol request.

Motion by Councilmember Blom, seconded by Councilmember Barto, to a) find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15304 under Class 4 (Minor Alterations to Land) because it has no potential to have a significant effect on the environment; and b) adopt Resolution No. 2025 -11, A Resolution of the City Council of the City of Newport Beach, California, Waiving Section A.1 of City Council Policy B -13 to Allow for Alcoholic Beverages at Charity Polo Event Held at Peninsula Park, and Repeal of Resolution No. 2024 -14.

Kelly Carlson, President of the Balboa Village Merchant Association, relayed the lack of excitement from local merchants for the event, the impact to local businesses and parking the event has to the area, and concerns for local ties and participation.

Councilmember Blom acknowledged the impact to local merchants from larger events . He noted that he would only move forward with staff’s recommendation under the s trict caveat that the applicant abide by all special event permit requirements.

Councilmember Grant expressed her support for local business, partnerships, and events in the area and noted strict protocols for events and the need to apply regulations fairly to all businesses.

In response to Councilmember Weigand’s questions, Recreation and Senior Services Director Levin stated the applicant was informed of this meeting multiple times, a different group is running the event than last year, and that synergy with local merchants and events in Peninsula Park is encouraged. He further stated that the alcohol waiver is not indefinite and is only valid this year.

With Mayor Stapleton and Mayor Pro Tem Kleiman recusing themselves, the motion carried 5-0.

XIV. PUBLIC COMMENTS ON NON-AGENDA ITEMS

Luca Shakoori, Policy Intern for Supervisor Katrina Foley’s office , relayed an update of a recent ordinance that went into effect addressing nitrous oxide, discussed OCTA Measure M2 bond refinancing, and expressed continued interest in partnering with the City.

XV. CURRENT BUSINESS

13. Ordinance No. 2025 -5: An Amendment Deleting Section 5 of Ordinance No. 2022 -8 Removing Sunset Date of April 21, 2025

Mayor Stapleton noted that staff provided a memo requesting that the item be pulled from the agenda.

Draft
17 City of Newport Beach
March 11, 2025

Volume 66 - Page 283
XVI. MOTION FOR RECONSIDERATION – None

City Attorney Harp announced that the City Council would adjourn to Closed Session to discuss the item listed on the Closed Session agenda and read the title.

Mayor Stapleton recessed the meeting at 5:41 p.m.

XVII. CLOSED SESSION – Council Chambers Conference Room

A. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 1 matter

Agency Designated Representatives: Grace K. Leung, City Manager, Barbara Salvini, Human Resources Director, and Jonathan Holtzman, Esq., Negotiators.

Mayor Stapleton reconvened the meeting at 7:47 p.m.

XVIII. CLOSED SESSION REPORT

City Attorney Harp announced that no reportable actions were taken.

XIX. ADJOURNMENT – Adjourned at 7:47 p.m. in memory of Jack Croul

The agenda was posted on the City's website and on the City Hall electronic bulletin board located in the entrance of the City Council Chambers at 100 Civic Center Drive , Newport Beach, on March 6, 2025, at 4:00 p.m.

____________________________________________
Joe Stapleton
Mayor

__________________________________________
Leilani I. Brown
City Clerk
Draft
18 March 25, 2025, City Council Agenda Comments
The following comments on items on the Newport Beach City Council agenda are submitted by:

Jim Mosher ( [email protected] ), 2210 Private Road, Newport Beach 92660 (949-548-6229) Item 1. Minutes for the March 11, 2025 City Council Meeting The passage shown in italics below is from the draft minutes with a suggested correction shown in strikeout underline format. The page number refers to Volume 66.

Page 279 ends

HOA meeting, the trash interceptor ribbon cutting, the OCIACC Nowruz Spring Festival, and the Fire Station 2 demolition party and extended congratulations to Bob Olsen Olson.” Item 3. Ordinance No. 2025-4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits
This matter involving who should be authorized to grant exceptions to STL permit deadlines, and for what reasons, is unusual in that parts of it have had fairly extensive Council discussion even though it has never been publicly announced on any agenda, including this one, as a matter for such discussion.

The proposal started as part of Item 3 on the October 8, 2024, consent calendar (along with an unrelated Finance Department matter about demolition debris hauling), from which it was pulled for a discussion that was continued to a future planning session.

That discussion was indeed continued (see video) at the Council’s February 1, 2025, planning session, and a person hoping for relief from the STL deadlines was apparently even expected to plead their case to the Council. However, nothing on the agenda reminded the public that such a discussion by the Council was planned for that day.

In the February 1 discussion, Council members seemed to agree that what qualified as “good cause” needed to be defined (which it had not been in the October 8 offering). But curiously, the example of an aggrieved person, who turned out to be a professional asset manager who had apparently failed to properly manage his client’s asset rather than a property owner who had innocently missed a deadline due to some special hardship, never explained the unusual circumstances that had caused him to miss a deadline (see video), nor did the Council discuss whether they would agree his circumstances constituted “good cause” for relief or, more generally, how they thought “good cause” should be defined.

The matter returned as Item 5 on the March 11 consent calendar, where a definition of “good cause” was proposed, but not discussed, although I provided extensive written comments.

As a policy matter, I think it is good for the City to have flexibility in the administration of its regulations. However, in the case of STL permits, since having one is a privilege rather than a right, and there is a long waiting list of people not presently having a permit, but hoping to get one, I would think leniency for those who have the permits but fail to follow the rules, including Received After Agenda Printed
March 25, 2025
Written Comments
19 March 25, 2025, City Council agenda comments - Jim Mosher Page 2 of 6 failing to meet deadlines, should be very limited. I would also think that in evaluating whether a missed

STL

permit

deadline

should

excused,

factors

addition

the

existence

good

cause

should

considered,

such

whether

the

property

has

been

the

subject

complaints

other

enforcement

actions.

The

Council

might

also

want

include

the

ordinance

examples

circumstances

which

staff

should

not

regard

“good

cause”

limit

how

long

after

missed

deadline

request

for

extension

can

entertained.

It is, therefore, disappointing that on March 11 the Council did not publicly discuss whether the rather

broad

definition

offered

staff

meets

their

expectations

(and

how

would

applied

the

unknown

circumstances

the

asset

manager

the

February

1 Planning

Session)

–

whether

there

should

very

narrow

definition

provided

for

staff

use

which

mechanism

could

added

for

problematic

claims

referred

appeal

the

Council.

Even assuming the Council members individually reviewed the proposed definition of “good cause”

for

missing

STL

permit

deadline,

and

found

met

their

expectations,

continue

think

the

proposed

ordinance

defective

for

two

reasons.

Making Definition Applicable to Entire Municipal Code is a Bad Idea First, rather than placing the definition of “good cause” in the chapter of the Municipal Code regarding

STL

permits,

which

intended

apply,

staff

proposes

putting

section

that

will

make

applicable

the

entire

Municipal

Code.

This a bad recommendation, or, at the very least, a decision that needs further review. As I pointed out in my March 11 written comments, the phrase “good cause” appears 27 times in 19 different

chapters

the

code,

each

which

may

have

been

intended

understood

differently.

Inserted

after-the-fact

definition

that

may

not

have

been

intended

not

wise.

A recent example of the problems this can cause was the entry of Pacaso fractional ownership homes into the Newport Beach market. As indicated in my comments on that subject on pages 12-44 & 45 of the March 14, 2023, Council agenda packet, since 1982, with adoption of Ordinance No. 82-14, Newport Beach had perfectly clear regulations in its Zoning Code (Title 20 of the Municipal Code) intended to prohibit such activity (time-share arrangements in residential areas).

However,

the

original

language

used

the

phrases

“time-share

projects
”

and

“time-share

development,
”

which

were

explicitly

intended

apply

conversion

existing

residences

time-share

model,

including

fractional

ownership,

even

though

the

terms

“project”

and

“development”

were

not

explicitly

defined.

However,

without

considering

this,

the

Zoning

Code

was

repeatedly

rearranged

and

revised,

and

eventually,

definitions

“project”

and

“development”

applicable

the

entire

Zoning

Code

were

added.

And

even

though

the

introduction

those

definitions

was

presumably

not

intended

alter

the

meaning

the

time-share

regulations,

the

time

Pacaso

came

town,

staff

said

they

did,

and

they

could

not

prohibit

conversions

existing

homes,

only

new

construction.

One has to wonder if the Council members have reviewed the 18 Municipal Code chapters unrelated

STL

permits

which

“good

cause”

appears,

and

determined

that

applying

them

20 March 25, 2025, City Council agenda comments - Jim Mosher Page 3 of 6 the definition proposed in the STL permit context does not alter the meaning of “good cause” that

earlier

Councils

intended

those

other

contexts?

Placing Substantive Regulations in Uncodified Portions of Ordinances is a Bad

Idea
Second, although neither the Council nor the public heard the circumstances of the speaker seeking relief at the February 1 Planning Session (only that “things come up”), it appears the intent

these

code

revisions

allow

staff

excuse

people

who

have

missed

STL

permit

deadlines.

Yet

the

proposed

code

revisions

are

written

entirely

terms

extending

deadlines,

which

implies

request

extend

the

deadline

has

been

received

before

the

deadline

comes.

The fact that an “extension” can be granted retroactively, in effect excusing the missing of a deadline

relegated

obscure

reference

uncodified

Section

7 of

the

proposed

ordinance,

page

3-13

the

agenda

packet.

Not only could the fact that a deadline can be extended retroactively have easily been included in

the

codified

portion

the

code,

where

all

those

reading

the

code

would

see

it,

but

the

code

might

even

have

limited

how

long

after

the

fact

retroactive

extension

can

granted

and

how

long

such

extension

can

be.

The problems that can be created by not codifying substantive portions of regulations is illustrated

Item

12 on

the

current

agenda.

that

case,

when

enacting

Building

Code

revision

2022,

the

Council

only

intended

for

effect

until

April

21,

2025,

which

time

the

unrevised

text

would

return.

would

have

been

relatively

easy

include

this

proviso

the

code

(the

state

legislature

does

this

quite

frequently).

Instead,

much

here,

exists

only

obscure

uncodified

section

the

2022

ordinance

(see

page

12-21

the

present

agenda

packet).

Despite

subsequent

ordinance

reenacting

the

code

section

question

without

any

mention

expiration,

the

proviso

the

earlier

ordinance

seems

remain,

zombie,

completely

unknown

those

reading

the

existing

code,

which

does

not

even

mention

the

ordinance

containing

its

revision

history.

In the present case, the fact that STL deadline extensions can be retroactive will not only be unknown

readers

the

code,

but

may

assume

similar

zombie

status

the

code

were

subsequently

revised

without

intent

retroactive

but

without

explicitly

repealing

the

present

ordinance.

Item 4. Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee
I think the idea of staff reaching out in considering its response to refuse regulations is a good one,

and

the

present

proposal

improvement

over

the

roll-out

the

three-cart

residential

collection

system,

regarding

which

input

seems

have

been

sought

from

3-member

Council

Hoc

Solid

Waste

Committee

that

was

never

formally

appointed

and

which

the

public

knew

nothing

about.

21 March 25, 2025, City Council agenda comments - Jim Mosher Page 4 of 6 That said, I think it would be better for the Council to appoint a committee of affected residents and

business

owners

from

whom

staff

could

seek

input.

The

advantage

that,

that

the

Brown

Act

would

require

the

discussions

noticed

and

public.

The problem with Council-appointed ad hoc committees (and with ad hoc committees of the City boards

and

commissions

general,

that

they

are

created

precisely

avoid

public

visibility.

Since

the

Brown

Act

does

not

require

it,

their

discussions

are

rarely

ever

public.

result

there

complete

lack

transparency

how

their

recommendations

were

arrived

and

what

input

was

considered.

A happy recent, but still extremely rare, exception was the PB&R ad hoc committee seeking to make

recommendation

about

the

proposed

Aquatic

Center

Lower

Castaways,

which

held

a
noticed public workshop in the Community Room on February 12.

Item 5. Irrigation Controller Replacement Phase 2 – Award of Contract No.

9735-1
With a low bid of $472,186 to acquire(?) and install 37 controllers, that comes to nearly $13,000 per

controller.

This contract is clearly for something more than a typical home controller, so it might have been helpful to provide a little more information on what is being contemplated. From the bid package, it looks like it is some version of the Toro 21-1196-IRC-DXi-Controller-SS.

Item 9. Concession Agreement with Kit at the Library, Inc. for Use of the

Concession

Facility

the

Central

Library

Located

1000

Avocado

Avenue
Why is no information provided regarding the 16 other proposals that were received but rejected by

City

staff?
Why are “limited cosmetic tenant improvements to the Space” anticipated to take as much as 12 months

complete?
Libraries are known to attract children, and I seem to recall seeing them in the entry area adjacent

the

concession.

Does

the

contain

any

items

that

would

appeal

young

children?

Item 10. Amendment to Professional Services Agreement with Dudek, Inc.

for

Consulting

Services

the

Comprehensive

General

Plan

Update

(PA2022-080)
The City Council has, in my view, caused significant delay to the general plan update process by

announcing

its

plan,

December,

dismiss

all

the

GPAC

and

GPUSC

members

and

make
new appointments in the new year, which finally happened as Item 11 at the February 25, 2025, meeting. I am grateful for my reappointment, and as chair of the subcommittee reviewing the existing Noise

Element

the

GPAC’s

prior

configuration,

have

considerable

interest

the

current

item,

although

don’t

yet

know

will

continuing

that

role

the

new

iteration.

22 March 25, 2025, City Council agenda comments - Jim Mosher Page 5 of 6 I might note that at the time the subcommittee and full GPAC made our recommendation, we were

unaware

the

traffic

noise

contours

resulting

from

the

addition

6th

Cycle

RHNA

units

(for

everything

but

the

73 freeway

and

toll

road)

had

already

been

projected

prior

consultant

as
part of the recent Housing Implementation Program EIR (PA2022-0245), specifically in Chapter 4.11 and Appendix E. It appears Dudek is proposing to do something more supported by measurement. In that regard, I am a little puzzled by proposed Task 1.2.b (agenda packet page 10-10), calling for

Dudek

evaluate

noise

the

Airport

Area

“
based

upon

sound

level

contour

mapping

from

the

corresponding

Airport

Land

Use

Compatibility

Plan

(ALUCP)
.”

This

seems

reference
to what the County calls the John Wayne Airport Airport Environs Land Use Plan (AELUP). Dudek seems not to have been informed that the contours in that plan were created in 1985, or before,

and

included

projections,

made

then,

the

anticipated

contours

2005.

The

City

has
an ongoing dispute with the OC Airport Land Use Commission as to whether the projections published in 1985 are still appropriate contours for planning purposes, and has, indeed, substituted a different set of contours in the November 14, 2023, Item 22 Noise Element revisions mentioned on page 10-2 of the staff report (prepared and adopted without GPAC input).

The

ALUC

does

not

that

change,

and

rejects

submissions

based

them.

There

particularly

acute

disagreement

the

noise

impact

the

small

piston-powered

planes

that

fly

over

what

the

City

calls

the

“Airport

Area”

north

Bristol,

yet

one

seems

have

any

actual

measurements

support

their

view

what

the

current

situation

there

actually

is.

Assuming this item is approved, I hope staff will instruct Dudek to perform some of its long-term monitoring

(Task

1.1)

that

area.

I am also a little concerned about the clarity of Task 2. Although entitled “GPAC Subcommittee Coordination,”

the

unnumbered

opening

paragraph

suggests

Dudek

feels

has

than

fulfilled

its

obligation

attend

meetings

the

full

GPAC,

since

the

ones

has

attended

date

ran

longer

than

the

1-hour

anticipated

(as

future

ones

may

also).

Dudek

and

staff

have

clear

understanding

how

many

additional

full

GPAC

and

GPUSC

meetings

Dudek

expected

attend?

there

sufficient

budget

for

them?
As to the GPAC subcommittees, the Council may wish to know there are six subcommittees, organized

review

various

combinations

general

plan

elements,

well

one

for

the

Vision

Statement.

The

proposed

12 meetings

would

mean

Dudek

attendance

most

2 each

review

their

proposed

revisions,

none

which

have

yet

been

seen,

before

they

the

Planning

Commission

and

Council.

That

seems

possible,

but

minimal.

Does

staff

anticipate

the

possibility

need

for

additional

GPAC

subcommittee

discussion

meetings

without

Dudek

present?

23 March 25, 2025, City Council agenda comments - Jim Mosher Page 6 of 6 Item 12. Ordinance No. 2025-5: An Amendment to Section 15.02.095 of the

Newport

Beach

Municipal

Code

Timeframes

for

Completion

Construction
As noted in my comments when this item was first introduced (and then withdrawn) on March 11, it is unusual in that the current Municipal Code cites Ordinances No. 2023-22 § 693 and 2022-26 § 1 as the source of the language presently found in NBMC Section 15.02.095, and makes no mention of Ordinance No. 2022-8, where the sunset provision resides. I concluded from this that no action was needed since neither of those ordinances makes any mention

the

provisions

they

added

being

subject

sunsetting.

But

perhaps

action

needed,

since

neither

seems

have

explicitly

repealed

the

uncodified

parts

Ordinance

No.

2022-8.

Assuming the April 21, 2025, sunsetting provision in Ordinance No. 2022-8 is still operative, it would

appear

the

present

ordinance

repealing

will

not

adopted

until

second

reading

April

15,

and

will

not

become

effective

until

30 days

later,

May

15. What will happen to projects that, under the prior code that staff believes will be restored for the 24 days

from

April

21 to

May

15,

would

need

file

for

extension

during

that

time?

Item XIII.A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS This item involving three non-City-owned properties with no explanation of what the City’s interest

them

might

be,

also

seems

rather

unusual.

One of the properties, the former Balboa Theatre at 707 E. Balboa Blvd., the City formerly owned

and

sold.

What

happened

that

new

owner’s

plans?

the

City

considering

buying

back?

Another, at 12 Corporate Plaza Drive, is the subject of an active Preliminary Application, PA2025-0017, for 38 residential units in an 85-foot high tower. Is the City contemplating becoming a partner in the development? And the remaining one, at 3848 Campus Drive, has been the subject of prior closed session agendas, such as on January 28, and also seems to have a pending application, PA2023-0145, to construct a private self-storage facility on the site. What became of those?

24 3-1

NEWPORT BEACH

City Council Staff Report

COUNCIL STAFF REPORT

CITY OF

March 25, 2025
Agenda Item No. 3
ABSTRACT:

For the City Council’s consideration is the adoption of an ordinance to amend various provisions of the Newport Beach Municipal Code to authorize the finance director to extend deadlines for short-term lodging permit applications, transfers, suspensions and revocations upon finding "good cause.” “Good cause” includes unforeseen circumstances such as medical emergencies, natural disasters, administrative errors, or events beyond the applic ant’s control. Ordinance No. 2025-4 was introduced and considered at the City Council’s regular meeting on March 11, 2025.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3 , because this action will not result in a physical change to the environment, directly or indirectly; and
b) Conducted second reading and adopt Ordinance No. 2025-4, An Ordinance of the City Council of the City of Newport Beach, Califo rnia, Amending Section 1.08.120 (Definitions) of Title 1 (General Provisions), Section 5.95.042 (Maximum Number of Permits), Section 5.95.043 (Transfer of Permit), and Section 5.95.065 (Suspensions and Revocations) of Chapter 5.95 (Short -Term Lodging Permit) of Title 5 (Business Licenses and Regulations) of the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines.

DISCUSSION:

At its March 11, 2025, meeting, the City Council introduced and passed to second reading Ordinance No. 2025 -4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jason Al-Imam, Finance Director/Treasurer - 949-644-3126, [email protected]
PREPARED BY: Jason Al-Imam, Finance Director/Treasurer - 949-644-3126, [email protected]
TITLE: Ordinance No. 202 5-4: Amending the Newport Beach Municipal Code to Update Administrative Procedures Related to Good Cause Determinations and the Ext ension of Deadlines for Short -Term Lodging Permits
25 Amending the NBMC to Update Administrative Procedures Related to Good Cause Determinations and the Extension of Deadlines for Short-Term Lodging Permits March 25, 2025

Page 2 ends

3-2
The ordinance defines “good cause” as substantial evidence of unusual or unforeseen circumstances that justify the requested action. Such circumstances include, but are not limited to, medical emergencies, delays caused by events beyond the applicant’s control, natural disasters, weather -related delays, administrative errors, or health and safety concerns.

The proposed ordinance authorizes the finance director to grant a waiver for “good cause” to extend deadlines in the following cases:

1. Deadlines for Applications from the Waiting List (Section 5.95.042(D)) – The finance director may extend the deadline for individuals on the waiting list to file an application for a short-term lodging permit upon determining that good cause exists.

2. Transfer of Permit Deadlines (Section 5.95.043(B)) – The finance director may extend the deadline to file an application for transferring a valid short -term lodging permit upon finding good cause.

3. Suspension and Revocation Deadlines (Section 5.95. 065(E)) – The finance director may extend deadlines related to the suspension or revocation of a permit if a waiver for good cause is granted.

4. Retroactive Extensions (Section 7 of the Ordinance) – The finance director may retroactively extend deadlines covered by the ordinance upon determining that a waiver for good cause is warranted.

FISCAL IMPACT:

The City of Newport Beach may incur costs related to the administration of hearings if the City allows for the extension of deadlines related to the transfer, suspension and revocation of short-term lodging permits. The fiscal impact is expected to be nominal and can be absorbed within the existing budget.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not s ubject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as de fined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed accordi ng to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A – Ordinance No. 2025-4
Attachment B – Redlined Changes to the Code
26 Attachment A
Ordinance No. 2025-4

3-3
27 3-4
4 28
3-5
29 3-6
30 3-7
31 3-8
32 3-9
33 3-10
34 3-11
35 3-12
36 3-13
37 3-14
38 Attachment B
Redlined Changes to the Code
3-15
39 3-16
40 3-17
41 3-18
42 3-19
43 3-20
44 3-21
45 March 25, 2025, City Council Agenda Comments
The following comments on items on the Newport Beach City Council agenda are submitted by:

Page 279 ends

The matter returned as Item 5 on the March 11 consent calendar, where a definition of “good cause” was proposed, but not discussed, although I provided extensive written comments.

As a policy matter, I think it is good for the City to have flexibility in the administration of its regulations. However, in the case of STL permits, since having one is a privilege rather than a right, and there is a long waiting list of people not presently having a permit, but hoping to get one, I would think leniency for those who have the permits but fail to follow the rules, including Received After Agenda Printed
March 25, 2025
Written Comments
46 March 25, 2025, City Council agenda comments - Jim Mosher Page 2 of 6 failing to meet deadlines, should be very limited. I would also think that in evaluating whether a missed

STL

permit

deadline

should

excused,

factors

addition

the

existence

good

cause

should

considered,

such

whether

the

property

has

been

the

subject

complaints

other

enforcement

actions.

The

Council

might

also

want

include

the

ordinance

examples

circumstances

which

staff

should

not

regard

“good

cause”

limit

how

long

after

missed

deadline

request

for

extension

can

entertained.

It is, therefore, disappointing that on March 11 the Council did not publicly discuss whether the rather

broad

definition

offered

staff

meets

their

expectations

(and

how

would

applied

the

unknown

circumstances

the

asset

manager

the

February

1 Planning

Session)

–

whether

there

should

very

narrow

definition

provided

for

staff

use

which

mechanism

could

added

for

problematic

claims

referred

appeal

the

Council.

Even assuming the Council members individually reviewed the proposed definition of “good cause”

for

missing

STL

permit

deadline,

and

found

met

their

expectations,

continue

think

the

proposed

ordinance

defective

for

two

reasons.

Making Definition Applicable to Entire Municipal Code is a Bad Idea First, rather than placing the definition of “good cause” in the chapter of the Municipal Code regarding

STL

permits,

which

intended

apply,

staff

proposes

putting

section

that

will

make

applicable

the

entire

Municipal

Code.

This a bad recommendation, or, at the very least, a decision that needs further review. As I pointed out in my March 11 written comments, the phrase “good cause” appears 27 times in 19 different

chapters

the

code,

each

which

may

have

been

intended

understood

differently.

Inserted

after-the-fact

definition

that

may

not

have

been

intended

not

wise.

However,

the

original

language

used

the

phrases

“time-share

projects
”

and

“time-share

development,
”

which

were

explicitly

intended

apply

conversion

existing

residences

time-share

model,

including

fractional

ownership,

even

though

the

terms

“project”

and

“development”

were

not

explicitly

defined.

However,

without

considering

this,

the

Zoning

Code

was

repeatedly

rearranged

and

revised,

and

eventually,

definitions

“project”

and

“development”

applicable

the

entire

Zoning

Code

were

added.

And

even

though

the

introduction

those

definitions

was

presumably

not

intended

alter

the

meaning

the

time-share

regulations,

the

time

Pacaso

came

town,

staff

said

they

did,

and

they

could

not

prohibit

conversions

existing

homes,

only

new

construction.

One has to wonder if the Council members have reviewed the 18 Municipal Code chapters unrelated

STL

permits

which

“good

cause”

appears,

and

determined

that

applying

them

47 March 25, 2025, City Council agenda comments - Jim Mosher Page 3 of 6 the definition proposed in the STL permit context does not alter the meaning of “good cause” that

earlier

Councils

intended

those

other

contexts?

Placing Substantive Regulations in Uncodified Portions of Ordinances is a Bad

these

code

revisions

allow

staff

excuse

people

who

have

missed

STL

permit

deadlines.

Yet

the

proposed

code

revisions

are

written

entirely

terms

extending

deadlines,

which

implies

request

extend

the

deadline

has

been

received

before

the

deadline

comes.

The fact that an “extension” can be granted retroactively, in effect excusing the missing of a deadline

relegated

obscure

reference

uncodified

Section

7 of

the

proposed

ordinance,

page

3-13

the

agenda

packet.

Not only could the fact that a deadline can be extended retroactively have easily been included in

the

codified

portion

the

code,

where

all

those

reading

the

code

would

see

it,

but

the

code

might

even

have

limited

how

long

after

the

fact

retroactive

extension

can

granted

and

how

long

such

extension

can

be.

The problems that can be created by not codifying substantive portions of regulations is illustrated

Item

12 on

the

current

agenda.

that

case,

when

enacting

Building

Code

revision

2022,

the

Council

only

intended

for

effect

until

April

21,

2025,

which

time

the

unrevised

text

would

return.

would

have

been

relatively

easy

include

this

proviso

the

code

(the

state

legislature

does

this

quite

frequently).

Instead,

much

here,

exists

only

obscure

uncodified

section

the

2022

ordinance

(see

page

12-21

the

present

agenda

packet).

Despite

subsequent

ordinance

reenacting

the

code

section

question

without

any

mention

expiration,

the

proviso

the

earlier

ordinance

seems

remain,

zombie,

completely

unknown

those

reading

the

existing

code,

which

does

not

even

mention

the

ordinance

containing

its

revision

history.

In the present case, the fact that STL deadline extensions can be retroactive will not only be unknown

readers

the

code,

but

may

assume

similar

zombie

status

the

code

were

subsequently

revised

without

intent

retroactive

but

without

explicitly

repealing

the

present

ordinance.

Item 4. Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee
I think the idea of staff reaching out in considering its response to refuse regulations is a good one,

and

the

present

proposal

improvement

over

the

roll-out

the

three-cart

residential

collection

system,

regarding

which

input

seems

have

been

sought

from

3-member

Council

Hoc

Solid

Waste

Committee

that

was

never

formally

appointed

and

which

the

public

knew

nothing

about.

48 March 25, 2025, City Council agenda comments - Jim Mosher Page 4 of 6 That said, I think it would be better for the Council to appoint a committee of affected residents and

business

owners

from

whom

staff

could

seek

input.

The

advantage

that,

that

the

Brown

Act

would

require

the

discussions

noticed

and

public.

The problem with Council-appointed ad hoc committees (and with ad hoc committees of the City boards

and

commissions

general,

that

they

are

created

precisely

avoid

public

visibility.

Since

the

Brown

Act

does

not

require

it,

their

discussions

are

rarely

ever

public.

result

there

complete

lack

transparency

how

their

recommendations

were

arrived

and

what

input

was

considered.

A happy recent, but still extremely rare, exception was the PB&R ad hoc committee seeking to make

recommendation

about

the

proposed

Aquatic

Center

Lower

Castaways,

which

held

a
noticed public workshop in the Community Room on February 12.

Item 5. Irrigation Controller Replacement Phase 2 – Award of Contract No.

9735-1
With a low bid of $472,186 to acquire(?) and install 37 controllers, that comes to nearly $13,000 per

controller.

Item 9. Concession Agreement with Kit at the Library, Inc. for Use of the

Concession

Facility

the

Central

Library

Located

1000

Avocado

Avenue
Why is no information provided regarding the 16 other proposals that were received but rejected by

City

staff?
Why are “limited cosmetic tenant improvements to the Space” anticipated to take as much as 12 months

complete?
Libraries are known to attract children, and I seem to recall seeing them in the entry area adjacent

the

concession.

Does

the

contain

any

items

that

would

appeal

young

children?

Item 10. Amendment to Professional Services Agreement with Dudek, Inc.

for

Consulting

Services

the

Comprehensive

General

Plan

Update

(PA2022-080)
The City Council has, in my view, caused significant delay to the general plan update process by

announcing

its

plan,

December,

dismiss

all

the

GPAC

and

GPUSC

members

and

Element

the

GPAC’s

prior

configuration,

have

considerable

interest

the

current

item,

although

don’t

yet

know

will

continuing

that

role

the

new

iteration.

49 March 25, 2025, City Council agenda comments - Jim Mosher Page 5 of 6 I might note that at the time the subcommittee and full GPAC made our recommendation, we were

unaware

the

traffic

noise

contours

resulting

from

the

addition

6th

Cycle

RHNA

units

(for

everything

but

the

73 freeway

and

toll

road)

had

already

been

projected

prior

consultant

Dudek

evaluate

noise

the

Airport

Area

“
based

upon

sound

level

contour

mapping

from

the

corresponding

Airport

Land

Use

Compatibility

Plan

(ALUCP)
.”

This

seems

reference
to what the County calls the John Wayne Airport Airport Environs Land Use Plan (AELUP). Dudek seems not to have been informed that the contours in that plan were created in 1985, or before,

and

included

projections,

made

then,

the

anticipated

contours

2005.

The

City

The

ALUC

does

not

that

change,

and

rejects

submissions

based

them.

There

particularly

acute

disagreement

the

noise

impact

the

small

piston-powered

planes

that

fly

over

what

the

City

calls

the

“Airport

Area”

north

Bristol,

yet

one

seems

have

any

actual

measurements

support

their

view

what

the

current

situation

there

actually

is.

Assuming this item is approved, I hope staff will instruct Dudek to perform some of its long-term monitoring

(Task

1.1)

that

area.

I am also a little concerned about the clarity of Task 2. Although entitled “GPAC Subcommittee Coordination,”

the

unnumbered

opening

paragraph

suggests

Dudek

feels

has

than

fulfilled

its

obligation

attend

meetings

the

full

GPAC,

since

the

ones

has

attended

date

ran

longer

than

the

1-hour

anticipated

(as

future

ones

may

also).

Dudek

and

staff

have

clear

understanding

how

many

additional

full

GPAC

and

GPUSC

meetings

Dudek

expected

attend?

there

sufficient

budget

for

them?
As to the GPAC subcommittees, the Council may wish to know there are six subcommittees, organized

review

various

combinations

general

plan

elements,

well

one

for

the

Vision

Statement.

The

proposed

12 meetings

would

mean

Dudek

attendance

most

2 each

review

their

proposed

revisions,

none

which

have

yet

been

seen,

before

they

the

Planning

Commission

and

Council.

That

seems

possible,

but

minimal.

Does

staff

anticipate

the

possibility

need

for

additional

GPAC

subcommittee

discussion

meetings

without

Dudek

present?

50 March 25, 2025, City Council agenda comments - Jim Mosher Page 6 of 6 Item 12. Ordinance No. 2025-5: An Amendment to Section 15.02.095 of the

Newport

Beach

Municipal

Code

Timeframes

for

Completion

the

provisions

they

added

being

subject

sunsetting.

But

perhaps

action

needed,

since

neither

seems

have

explicitly

repealed

the

uncodified

parts

Ordinance

No.

2022-8.

Assuming the April 21, 2025, sunsetting provision in Ordinance No. 2022-8 is still operative, it would

appear

the

present

ordinance

repealing

will

not

adopted

until

second

reading

April

15,

and

will

not

become

effective

until

30 days

later,

May

15. What will happen to projects that, under the prior code that staff believes will be restored for the 24 days

from

April

21 to

May

15,

would

need

file

for

extension

during

that

time?

Item XIII.A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS This item involving three non-City-owned properties with no explanation of what the City’s interest

them

might

be,

also

seems

rather

unusual.

One of the properties, the former Balboa Theatre at 707 E. Balboa Blvd., the City formerly owned

and

sold.

What

happened

that

new

owner’s

plans?

the

City

considering

buying

back?

51 4-1

NEWPORT BEACH

City Council Staff Report

COUNCIL STAFF REPORT

CITY OF

March 25, 2025
Agenda Item No. 4
ABSTRACT:

If adopted, Resolution No. 2025-12 would establish an Ad Hoc Refuse Committee, comprised of two councilmembers, to review various upcoming refuse-related items, and make recommendations to the full City Council.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2025-12, A Resolution of the City Council of the City of Newport Beach, California, Creating the Ad Hoc Refuse Committee; and c) Confirm the appointments of Councilmember Robyn Grant and Councilmember Michelle Barto to serve on the Ad Hoc Refuse Committee.

DISCUSSION:

The City of Newport Beach has several significant upcoming refuse -related items, including continued implementation of existing and future State mandates, changes to various City agreements, and the commercial refuse franchise system.

If adopted, Resolution No. 2025-12 would establish the Ad Hoc Refuse C ommittee to work with staff and make recommendations to the entire City Council regarding various upcoming refuse items, including:
 Current and pending State legislative mandates and potential implications,  New master agreement with Orange County for waste disposal,  Commercial refuse franchise system and franchise agreement updates/renewals,  City refuse-collection contract agreements.

The committee would also review, seek and identify potential funding sources, such as public and private grants and part nerships, to help support any necessary changes or program enhancements.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Charles Springer, Senior Management Analyst – 949-718-3466, [email protected]
TITLE: Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee 52 Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee March 25, 2025

Page 2 ends

4-2

The committee would terminate upon making its recommendations to the full City Council or on December 31, 2026, whichever is sooner.

Additionally, for the Council’s consideration ar e the appointments of Councilmembers Robyn Grant and Michelle Barto to serve on the ad hoc committee.

FISCAL IMPACT:

There is no fiscal impact related to this item.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined i n Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to t he Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Resolution No. 2025-12
53 ATTACHMENT A
4-3
12 54
4-4
55 4-5
56 March 25, 2025, City Council Agenda Comments
The following comments on items on the Newport Beach City Council agenda are submitted by:

Page 279 ends

The matter returned as Item 5 on the March 11 consent calendar, where a definition of “good cause” was proposed, but not discussed, although I provided extensive written comments.

As a policy matter, I think it is good for the City to have flexibility in the administration of its regulations. However, in the case of STL permits, since having one is a privilege rather than a right, and there is a long waiting list of people not presently having a permit, but hoping to get one, I would think leniency for those who have the permits but fail to follow the rules, including Received After Agenda Printed
March 25, 2025
Written Comments
57 March 25, 2025, City Council agenda comments - Jim Mosher Page 2 of 6 failing to meet deadlines, should be very limited. I would also think that in evaluating whether a missed

STL

permit

deadline

should

excused,

factors

addition

the

existence

good

cause

should

considered,

such

whether

the

property

has

been

the

subject

complaints

other

enforcement

actions.

The

Council

might

also

want

include

the

ordinance

examples

circumstances

which

staff

should

not

regard

“good

cause”

limit

how

long

after

missed

deadline

request

for

extension

can

entertained.

It is, therefore, disappointing that on March 11 the Council did not publicly discuss whether the rather

broad

definition

offered

staff

meets

their

expectations

(and

how

would

applied

the

unknown

circumstances

the

asset

manager

the

February

1 Planning

Session)

–

whether

there

should

very

narrow

definition

provided

for

staff

use

which

mechanism

could

added

for

problematic

claims

referred

appeal

the

Council.

Even assuming the Council members individually reviewed the proposed definition of “good cause”

for

missing

STL

permit

deadline,

and

found

met

their

expectations,

continue

think

the

proposed

ordinance

defective

for

two

reasons.

Making Definition Applicable to Entire Municipal Code is a Bad Idea First, rather than placing the definition of “good cause” in the chapter of the Municipal Code regarding

STL

permits,

which

intended

apply,

staff

proposes

putting

section

that

will

make

applicable

the

entire

Municipal

Code.

This a bad recommendation, or, at the very least, a decision that needs further review. As I pointed out in my March 11 written comments, the phrase “good cause” appears 27 times in 19 different

chapters

the

code,

each

which

may

have

been

intended

understood

differently.

Inserted

after-the-fact

definition

that

may

not

have

been

intended

not

wise.

However,

the

original

language

used

the

phrases

“time-share

projects
”

and

“time-share

development,
”

which

were

explicitly

intended

apply

conversion

existing

residences

time-share

model,

including

fractional

ownership,

even

though

the

terms

“project”

and

“development”

were

not

explicitly

defined.

However,

without

considering

this,

the

Zoning

Code

was

repeatedly

rearranged

and

revised,

and

eventually,

definitions

“project”

and

“development”

applicable

the

entire

Zoning

Code

were

added.

And

even

though

the

introduction

those

definitions

was

presumably

not

intended

alter

the

meaning

the

time-share

regulations,

the

time

Pacaso

came

town,

staff

said

they

did,

and

they

could

not

prohibit

conversions

existing

homes,

only

new

construction.

One has to wonder if the Council members have reviewed the 18 Municipal Code chapters unrelated

STL

permits

which

“good

cause”

appears,

and

determined

that

applying

them

58 March 25, 2025, City Council agenda comments - Jim Mosher Page 3 of 6 the definition proposed in the STL permit context does not alter the meaning of “good cause” that

earlier

Councils

intended

those

other

contexts?

Placing Substantive Regulations in Uncodified Portions of Ordinances is a Bad

these

code

revisions

allow

staff

excuse

people

who

have

missed

STL

permit

deadlines.

Yet

the

proposed

code

revisions

are

written

entirely

terms

extending

deadlines,

which

implies

request

extend

the

deadline

has

been

received

before

the

deadline

comes.

The fact that an “extension” can be granted retroactively, in effect excusing the missing of a deadline

relegated

obscure

reference

uncodified

Section

7 of

the

proposed

ordinance,

page

3-13

the

agenda

packet.

Not only could the fact that a deadline can be extended retroactively have easily been included in

the

codified

portion

the

code,

where

all

those

reading

the

code

would

see

it,

but

the

code

might

even

have

limited

how

long

after

the

fact

retroactive

extension

can

granted

and

how

long

such

extension

can

be.

The problems that can be created by not codifying substantive portions of regulations is illustrated

Item

12 on

the

current

agenda.

that

case,

when

enacting

Building

Code

revision

2022,

the

Council

only

intended

for

effect

until

April

21,

2025,

which

time

the

unrevised

text

would

return.

would

have

been

relatively

easy

include

this

proviso

the

code

(the

state

legislature

does

this

quite

frequently).

Instead,

much

here,

exists

only

obscure

uncodified

section

the

2022

ordinance

(see

page

12-21

the

present

agenda

packet).

Despite

subsequent

ordinance

reenacting

the

code

section

question

without

any

mention

expiration,

the

proviso

the

earlier

ordinance

seems

remain,

zombie,

completely

unknown

those

reading

the

existing

code,

which

does

not

even

mention

the

ordinance

containing

its

revision

history.

In the present case, the fact that STL deadline extensions can be retroactive will not only be unknown

readers

the

code,

but

may

assume

similar

zombie

status

the

code

were

subsequently

revised

without

intent

retroactive

but

without

explicitly

repealing

the

present

ordinance.

Item 4. Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee
I think the idea of staff reaching out in considering its response to refuse regulations is a good one,

and

the

present

proposal

improvement

over

the

roll-out

the

three-cart

residential

collection

system,

regarding

which

input

seems

have

been

sought

from

3-member

Council

Hoc

Solid

Waste

Committee

that

was

never

formally

appointed

and

which

the

public

knew

nothing

about.

59 March 25, 2025, City Council agenda comments - Jim Mosher Page 4 of 6 That said, I think it would be better for the Council to appoint a committee of affected residents and

business

owners

from

whom

staff

could

seek

input.

The

advantage

that,

that

the

Brown

Act

would

require

the

discussions

noticed

and

public.

The problem with Council-appointed ad hoc committees (and with ad hoc committees of the City boards

and

commissions

general,

that

they

are

created

precisely

avoid

public

visibility.

Since

the

Brown

Act

does

not

require

it,

their

discussions

are

rarely

ever

public.

result

there

complete

lack

transparency

how

their

recommendations

were

arrived

and

what

input

was

considered.

A happy recent, but still extremely rare, exception was the PB&R ad hoc committee seeking to make

recommendation

about

the

proposed

Aquatic

Center

Lower

Castaways,

which

held

a
noticed public workshop in the Community Room on February 12.

Item 5. Irrigation Controller Replacement Phase 2 – Award of Contract No.

9735-1
With a low bid of $472,186 to acquire(?) and install 37 controllers, that comes to nearly $13,000 per

controller.

Item 9. Concession Agreement with Kit at the Library, Inc. for Use of the

Concession

Facility

the

Central

Library

Located

1000

Avocado

Avenue
Why is no information provided regarding the 16 other proposals that were received but rejected by

City

staff?
Why are “limited cosmetic tenant improvements to the Space” anticipated to take as much as 12 months

complete?
Libraries are known to attract children, and I seem to recall seeing them in the entry area adjacent

the

concession.

Does

the

contain

any

items

that

would

appeal

young

children?

Item 10. Amendment to Professional Services Agreement with Dudek, Inc.

for

Consulting

Services

the

Comprehensive

General

Plan

Update

(PA2022-080)
The City Council has, in my view, caused significant delay to the general plan update process by

announcing

its

plan,

December,

dismiss

all

the

GPAC

and

GPUSC

members

and

Element

the

GPAC’s

prior

configuration,

have

considerable

interest

the

current

item,

although

don’t

yet

know

will

continuing

that

role

the

new

iteration.

60 March 25, 2025, City Council agenda comments - Jim Mosher Page 5 of 6 I might note that at the time the subcommittee and full GPAC made our recommendation, we were

unaware

the

traffic

noise

contours

resulting

from

the

addition

6th

Cycle

RHNA

units

(for

everything

but

the

73 freeway

and

toll

road)

had

already

been

projected

prior

consultant

Dudek

evaluate

noise

the

Airport

Area

“
based

upon

sound

level

contour

mapping

from

the

corresponding

Airport

Land

Use

Compatibility

Plan

(ALUCP)
.”

This

seems

reference
to what the County calls the John Wayne Airport Airport Environs Land Use Plan (AELUP). Dudek seems not to have been informed that the contours in that plan were created in 1985, or before,

and

included

projections,

made

then,

the

anticipated

contours

2005.

The

City

The

ALUC

does

not

that

change,

and

rejects

submissions

based

them.

There

particularly

acute

disagreement

the

noise

impact

the

small

piston-powered

planes

that

fly

over

what

the

City

calls

the

“Airport

Area”

north

Bristol,

yet

one

seems

have

any

actual

measurements

support

their

view

what

the

current

situation

there

actually

is.

Assuming this item is approved, I hope staff will instruct Dudek to perform some of its long-term monitoring

(Task

1.1)

that

area.

I am also a little concerned about the clarity of Task 2. Although entitled “GPAC Subcommittee Coordination,”

the

unnumbered

opening

paragraph

suggests

Dudek

feels

has

than

fulfilled

its

obligation

attend

meetings

the

full

GPAC,

since

the

ones

has

attended

date

ran

longer

than

the

1-hour

anticipated

(as

future

ones

may

also).

Dudek

and

staff

have

clear

understanding

how

many

additional

full

GPAC

and

GPUSC

meetings

Dudek

expected

attend?

there

sufficient

budget

for

them?
As to the GPAC subcommittees, the Council may wish to know there are six subcommittees, organized

review

various

combinations

general

plan

elements,

well

one

for

the

Vision

Statement.

The

proposed

12 meetings

would

mean

Dudek

attendance

most

2 each

review

their

proposed

revisions,

none

which

have

yet

been

seen,

before

they

the

Planning

Commission

and

Council.

That

seems

possible,

but

minimal.

Does

staff

anticipate

the

possibility

need

for

additional

GPAC

subcommittee

discussion

meetings

without

Dudek

present?

61 March 25, 2025, City Council agenda comments - Jim Mosher Page 6 of 6 Item 12. Ordinance No. 2025-5: An Amendment to Section 15.02.095 of the

Newport

Beach

Municipal

Code

Timeframes

for

Completion

the

provisions

they

added

being

subject

sunsetting.

But

perhaps

action

needed,

since

neither

seems

have

explicitly

repealed

the

uncodified

parts

Ordinance

No.

2022-8.

Assuming the April 21, 2025, sunsetting provision in Ordinance No. 2022-8 is still operative, it would

appear

the

present

ordinance

repealing

will

not

adopted

until

second

reading

April

15,

and

will

not

become

effective

until

30 days

later,

May

15. What will happen to projects that, under the prior code that staff believes will be restored for the 24 days

from

April

21 to

May

15,

would

need

file

for

extension

during

that

time?

Item XIII.A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS This item involving three non-City-owned properties with no explanation of what the City’s interest

them

might

be,

also

seems

rather

unusual.

One of the properties, the former Balboa Theatre at 707 E. Balboa Blvd., the City formerly owned

and

sold.

What

happened

that

new

owner’s

plans?

the

City

considering

buying

back?

62 5-1

NEWPORT BEACH

City Council Staff Report

COUNCIL STAFF REPORT

CITY OF

March 25, 2025
Agenda Item No. 5

ABSTRACT:

The City of Newport Beach received construction bids for Phase 2 of the Irrigation Controller Replacement project. Staff requests City Council approval to award the construction contract to EMTS, Inc. (EMTS) of Clovis. This project replaces and upgrades 37 outdated controllers at the Civic Center and various parks and right -of-way locations.

RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Award Contract No. 9735 -1 to EMTS for the total bid price of $480,202.74 for the replacement of 37 irrigation controllers, and aut horize the Mayor and City Clerk to execute the agreement; and
c) Establish a contingency of $24,000 (approximately 5% of total bid) to cover the cost of unforeseen work not included in the original contract.

DISCUSSION:

The City ’s Fiscal Year 2024 -25 Park Maintenance Master Plan (PMMP) includes Phase 2 of updating the City’s irrigation controllers. This project replaces 37 outdated controllers at various locations and continues the City’s conversion to a cloud -based system that allows staff to monitor and control irrigation and its programming from any location via computer, tablet or cell phone.

The Public Works Department issued the R equest for Bids (RFB) for replacement of 37 irrigation controllers through the City’s electronic bidding portal.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Kevin Pekar, Public Works Superintendent - 949-644-3069, [email protected]
TITLE: Irrigation Controller Replacement Phase 2 – Award of Contract No. 9735-1
63 Irrigation Controller Replacement Phase 2 – Award of Contract No. 9735-1 March 25, 2025

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One hundred fifty -nine vendors were notified and a t 2 p.m. on February 12, 2025, the City Clerk opened and read the bids for this project.

BIDDER BID AMOUNT
Low The Davey Tree Expert Company $472,186.08
2nd EMTS, Inc. $480,202.74
3rd Superb Engineering $494,533.00
4th Greenfield Landscaping & Maintenance $495,888.00
5th American Landscape, Inc. $549,512.00
6th Merchants Landscape, Inc. $577,532.56
7th SGD Enterprises $593,000.00
8th Environmental Construction, Inc. $650,360.00
9th Nakae & Associates, Inc. $655,055.00
10th Kormex Construction, Inc. $788,000.00
The City received 10 bids for these services. The Davey Tree Expert Company was determined non-responsive for not providing its bid bond sealed and delivered prior to the bid opening. The lowest responsible bidder, EMTS, possesses a California State Contractor’s License Classification C-27, as required by the project specifications, and a review of its references shows satisfactory completion of similar projects.

After the bid opening, the City received a bid protest claiming deficiencies in the apparent low bidder’s responsiveness and ability to perf orm the work. Public Works Department and City Attorney’s Office staff reviewed and considered the bid protest, relevant provisions of State law, and the bid responses, and concluded that EMTS is the lowest responsible bidder and has the capacity and experience to satisfactorily perform the work for this project. The protest letter is included as an attachment to this report.

Pursuant to the contract specifications, the contractor will have 120 consecutive working days to complete the work. Work is scheduled to start in April 2025.

FISCAL IMPACT:

The adopted Capital Improvement Program budget includes sufficient funding for this contract. It will be expensed to the PMMP account in the Public Wor ks Department , 57001-980000-25P02. The following funds will be expended:

Account Description Account Number Amount
PMMP 57001-980000-25P02 $ 504,202.74
Total: $ 504,202.74

Proposed fund uses are as follows:

Vendor Purpose Amount
EMTS Construction Contract $ 480,202.74
EMTS Construction Contingency $ 24,000.00
Total: $ 504,202.74
64 Irrigation Controller Replacement Phase 2 – Award of Contract No. 9735-1 March 25, 2025

Page 3 ends

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Staff recommends including $ 24,000 (approximately 5% of total bid) for contingency purposes and unforeseen conditions associated with construction.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A – Contract
Attachment B – Protest Letter
65 ATTACHMENT A
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87 P.

O. Box 3036 - Beaumont, CA 92223 – 909-262-4626
Lic.

No. 1074243
2/27/25

VIA E-MAIL
City of Newport Beach
100 Civic Center Dr.

Newport Beach, CAS 92660
RE: Superb Engineering, Inc.’s Protest of The Davey Tree Expert Company and EMTS, Inc.

Project: –Irrigation Controller Replacement Phase 2
To W
hom It May Concern:

On behalf of Superb Engineering, we formally submit this protest regarding the bid results for the Irrigation Controller Replacement Phase 2 project. Based on our review of the qualifications submitted by the two lowest bidders, The Davey Tree Expert Company and EMTS, Inc. dba Elite Maintenance & Tree Services, we respectfully challenge their experience in meeting the project’s specific requirements.

I. The Davey Tree Expert Company – Lack of Relevant Experience The Davey Tree Expert Company provided the following project experience:

1. City of Manassas Park Downtown – Landscape removal, utility infrastructure coordination, and revegetation.

2. Fairfax County Government, VA – Tree services, vegetation management, and watershed vegetation.

3. University of California – San Francisco – Fire mitigation and vegetation management BMPs.

4. City of Pacifica Tree Vegetation Management – Tree and vegetation management.

5. Emergency Response – Hurricane Storm Damage – Emergency assistance for storm damage in Texas.

6. Loudoun Water Authority Infrastructure Assistance – Municipal stormwater management.

The above-listed projects do not demonstrate specific experience in purchasing and installing Toro DXI Central Irrigation Controllers with Laguna software, which is a critical requirement of this contract. The projects described primarily focus on vegetation management, tree services, and stormwater infrastructure—none of which establish their ability to successfully execute this specialized irrigation installation work. We request that the City of Newport Beach conduct a further review of their qualifications and direct experience with irrigation control systems of this nature.

Additionally, we request the City investigate the number of arbitrations, lawsuits, and settlements they disclosed on page 20 of their bid submittal. This may indicate prior challenges in project execution, which could impact their ability to complete this project successfully and within the City’s expectations.
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ATTACHMENT B
88 P.O. Box 3036 - Beaumont, CA 92223 – 909-262-4626
Lic. No. 1074243

II. EMTS, Inc. – Public Project Experience Deficiency
EMTS, Inc. provided the following project experience:

1. Clovis Community Hospital Landscape Improvements

2. Disneyland Parking Lot Improvements

3. Quail Lakes ($35K contract, while the requirement was for projects of $150K or more)

4. San Joaquin Country Club Renovations

5. Seefried – DSJ5 – Fresno

6. Logistic Center at Fairfield – Project No. 21506

While these projects include landscaping improvements, they appear to have been performed for private entities rather than public agencies. Given that the Irrigation Controller Replacement Phase 2 project is a public works contract for the City of Newport Beach, prior public agency experience is a critical factor in ensuring compliance with public contract codes, prevailing wage requirements, and municipal project management standards.

We respectfully request that the City review whether EMTS, Inc. has demonstrated prior successful completion of public sector irrigation control projects of similar scope and complexity.

III. Superb Engineering – The More Qualified Bidder
Superb Engineering specializes in public works construction projects, particularly those involving irrigation system installations. Our extensive experience in public agency projects ensures our ability to meet contract specifications, adhere to municipal standards, and successfully deliver this project.

IV. Request for Review and Action
Based on the concerns outlined above, we formally request the City of Newport Beach to:

1. Further investigate whether The Davey Tree Expert Company has sufficient direct experience in installing Toro DXI Central Irrigation Controllers with Laguna software and review the litigation history they disclosed.

2. Verify whether EMTS, Inc. has completed comparable public agency projects of similar scope to demonstrate the ability to comply with municipal contract requirements.

3. Reconsider the award in favor of a contractor with proven expertise in public works construction rather than maintenance-focused firms.

We appreciate your time and consideration of this matter and look forward to your response. Please let us know if any additional information is needed.

Sincerely,
Estela Candelario
President
Superb Engineering
(909) 269-2333
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94 City of Newport Beach
IRRIGATION CONTROLLER REPLACEMENT PHASE 2
Contract No. 9735-1

BIDDER'S BOND
We, the undersigned Principal and Surety, our successors and assigns, executors, heirs and administrators, agree to be jointly and severally held and firmly bound to the City of Newport Beach, a charter city, in the principal sum of _
_______________ _ ________ Dollars ($
_______ ), to be paid and forfeited to the City of Newport Beach if the bid proposal of the undersigned Principal for the construction of IRRIGATION CONTROLLER REPLACEMENT PHASE 2, Contract No. 9735-1 in the City of Newport Beach, is accepted by the City Council of the City of Newport Beach and the proposed contract
is awarded to the Principal, and the Principal fails to execute the Contract Documents in the form(s) prescribed, including the required bonds, and original insurance certificates and endorsements for the construction of the project within thirty (30) calendar days after the date of the mailing of "Notification of Award", otherwise this obligation shall become null and void.

If the undersigned Principal executing this Bond is executing this Bond as an individual, it is
agreed that the death of any such Principal shall not exonerate the Surety from its obligations under this Bond.

Witness our hands this _12th___ day of ___February_____ , 2025.

Name of Contractor (Principal) Authorized Signature/Title Name of Surety
Address of Surety Print Name and Title
Telephone
(Notary acknowledgment of Principal & Surety must be attached} 6 Refer to Bond Attachment
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95 ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individ ual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of t::affl:eft'tte-
g�
u
� of
---'------"'C::,.,<--¥�---=------' �
cµ uJ /£n,
Notary Public, per nally appeared ----'-'4-U��'-=-"---.1.�1.-1..�:.....i----------- who proved to me on the basis of satisfactory evidence to be the erson(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
�m·,u__, tY\QlY\ullLn
Sig ture
,,,,,,,•'"iA'",,,,,,,
,,
: \ Jamie McMullen j��*� Notary Public, State of Ohio � ff My Commission Expires:
j August 15, 2027 �
,,,,,, I: 0 f Ii ,,,, )''•01111,\'�eal

OPTIONAL INFORMATION
Date of Document
Type or Title of Document
Number of Pages in Document
Document in a Foreign Language
Type of Satisfactory Evidence:
__ Personally Known with Paper Identification
__ Paper Identification
__ Credible Witness(es)
Capacity(ies) claimed by Signer(s):

Trustee
__ Power of Attorney

CEO / CFO / COO
__ President / Vice-President / Secretary / Treasurer
Other: --------------
Thumbprint of Signer
0 Check here if
no thumbprint
or fingerprint
is available.
0th er Information: __________________________ _
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City of Newport Beach
IRRIGATION CONTROLLER REPLACEMENT PHASE 2
Contract No. 9735-1

DESIGNATION OF SURETIES
Bidder's name -------The Davey Tree Expert Company
Provide the names, addresses, and phone numbers for all brokers and sureties from whom Bidder intends to procure insurance and bonds (list by insurance/bond type):
15 Old Republic Insurance Co.

First Federal Insurance Co.

Marsh USA
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11 9 9 N/A N/A N/A 29
6,200,000 2,900,000 700,000
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CALIFORNIA ALL- PURPOSE

CERTIFICATE OF ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of }
County of
________________________
}
On
___________________
before me,
______________________________________
(Here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Notary Public Signature (Notary Public Seal)
INSTRUCTIONS FOR COMPLETING THIS FORMADDITIONAL OPTIONAL INFORMATION This forni complies with current C’alforniastatittes regarding notary wording and, fneeded, should be contpleted and attached to the document. Acknowledgments from other states may be completedfor documents being sent to that state so long as the wording does not require the Cal(fornia notaly to violate Cal(fornia notary ________________________________
law.
• State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her ____________
commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization.
• Indicate the correct singular or plural forms by crossing off incorrect fomis (i.e. be/she/th€y— is /ee) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notan seal impression must be clear and photographically reproducible.

Impression must not cover text or lines. If seal impression smudges. re-seal if a sufficient area permits. otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the county clerk.
+ Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. + Indicate title or type of attached document, number of pages and date. + Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, Cf0, Secretary). • Securely attach this document to the signed document with a staple.

DESCRIPTION OF THE ATTACHED DOCUMENT
(Title or description of attached document)
(Title or description of attached document continued)
Number of Pages Document Date___________

CAPACITY CLAIMED BY THE SIGNER
LI Individual (s)
U Corporate Officer
(Title)
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U Attorney-in-Fact
U Trustee(s)
Other
________
2015 Version www. NotaryClassescom 800-873-9865
Tennessee
Knox
February 12, 2025
Carolyn E. Wheeler
My Commission Expires:

May 26, 2027
Vicki Nobinger
, Notary Public
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Carolyn E. Wheeler
February 12, 2025
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SURETY BOND CORPORATE SEAL NOTICE AND ADDENDUM

In an effort to facilitate the use of our re spective corporate seals during the COVID-19 pandemic, FEDERAL INSURANCE COMPANY (“FEDERAL”) has authorized its respective Attorneys-in-Fact to affix FEDE RAL’S corporate seal to any surety bond executed on behalf of FEDERAL by any such Attorney-in-Fact by attaching this Notice and Addendum to said bond.

To the extent this Notice and Addendum is a ttached to a surety bond that is executed on behalf of FEDERAL by its Attorney-in-Fact, FEDERAL hereby agrees that the corporate seal below for FEDERAL shall be deemed affixed to said bond to the same extent as if its raised corporate seal was physically affixed to the face of the bond.

Dated this 30th day of March, 2020.

FEDERAL INSURANCE COMPANY
By:

Stephen M. Haney, Vice President

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3 City of Newport Beach

IRRIGATION CONTROLLER REPLACEMENT PHASE 2

Contract No. 9735-1

INSTRUCTIONS TO BIDDERS

1. The following documents shall be completed, executed, uploaded and received by the City Clerk via PlanetBids in accordance with NOTICE INVITING BIDS:

INSTRUCTIONS TO BIDDERS
BIDDER'S BOND (Original copies must be submitted to the City Clerk’s Office in Sealed Envelope before the bid opening)
DESIGNATION OF SUBCONTRACTORS ACKNOWLEDGEMENT (Subcontractor information to be submitted via PlanetBids)
CONTRACTOR’S INDUSTRIAL SAFETY RECORD

INFORMATION REQUIRED OF BIDDER

ALL ADDENDA TO PLANS AND SPECIFICATIONS AS ISSUED BY AGENCY PRIOR TO BID OPENING DATE (if any; Contractor shall confirm via PlanetBids)

TECHNICAL ABILITY AND EXPERIENCE REFERENCES

NON-COLLUSION AFFIDAVIT

DESIGNATION OF SURETIES
PROPOSAL ACKNOWLEDGEMENT (Line Items to be completed via PlanetBids) The City Clerk’s Office will open and read the bid results from PlanetBids immediately following the Bid Opening.

The Bid Results are immediately available to the public via PlanetBids following the Bid Opening D
ate (Bid Due Date). Members of the public who would like to attend this reading may go to Bay E, 2nd Floor of the Civic Center (Located at 100 Civic Center Dr.)

2. Cash, certified check or cashier's check (sum not less than 10 percent of the total bid price) may be received in lieu of the BIDDER'S BOND. The title of the project and the words “Sealed Bid” shall be clearly marked on the outside of the envelope containing the documents. Original copies must be submitted to the City Clerk’s Office before the Bid Opening.

3. The City of Newport Beach will not permit a substitute format for the Contract Documents listed above. Bidders are advised to review their content with bonding and legal agents prior to submission of bid.

4. BIDDER'S BOND shall be issued by an insurance organization or surety (1) currently authorized by
the Insurance Commissioner to transact business of insurance in the State of California, and (2) listed as an acceptable surety in the latest revision of the Federal Register Circular 570. The successful bidder's security shall be held until the Contract is executed. Or iginal, sealed
copies must be submitted to the City Clerk’s Office before the Bid Opening. The title of the pr
oject, Contract Number and the words “Sealed Bid” shall be clearly marked on the outside of the envelope containing the documents.

5. Th
e estimated quantities indicated in the PROPOSAL are approximate and are given solely to allow the comparison of total bid prices.

6. Bids are to be computed upon the estimated quantities indicated in the PROPOSAL multiplied by unit price submitted by the bidder. In the event of discrepancy between wording and figures, 119
4 bid wording shall prevail over bid figures. In the event of error in the multiplication of estimated quantity by unit price, the correct multiplication will be computed and the bids will be compared with correctly multiplied totals. The City shall not be held responsible for bidder errors and omissions in the PROPOSAL.

7. The City of Newport Beach reserves the right to reject any or all bids and to waive any minor irregularity or informality in such bids. The City may request clarification on any information contained in a bid. The City may consider the qualifications of the proposers and whether the bids comply with the prescribed requirements. Pursuant to Public Contract Code Section 22300, at the request and expense of the Contractor, securities shall be permitted in substitution of money withheld by the City to ensure performance under the contract. The securities shall be deposited in a state or federal chartered bank in California, as the escrow agent.

8. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the contract. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774 and requesting one from the Department of Industrial Relations.

All parties to the contract shall be governed by all provisions of the California Labor Code – including, but not limited to, the requirement to pay prevailing wage rates (Sections 1770-7981 inclusive). A copy of the prevailing wage rates shall be posted by the Contractor at the job site.

9. The Contractor shall be responsible for insuring compliance with provisions of Section 1777.5 of the Labor Code Apprenticeship requirements and Section 4100 et seq. of the Public Contracts Code, “Subletting and Subcontracting Fair Practices Act”.

10. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

11. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

12. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

13. All documents shall bear signatures and titles of persons authorized to sign on behalf of the bi
dder. For
corporations, the signatures shall be of a corporate officer or an individual authorized by the corporation. For partnerships, the signatures shall be of a g eneral partner. For sole ownership, the signature shall be of the owner.

14. Pur
suant to Public Contract Code section 9204, for any demand by contractor, whether on behalf of itself or a subcontractor that lacks privity of contract with the City but has requested that contractor proceed on its behalf, sent by registered mail or certified mail return receipt requested for a time extension, payment by the City for money or damages arising from work done by, or on behalf of, the contractor and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled, or for payment of an amount that is disputed by the City, the following is a summary of the claims resolution process to be applied:

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122
10 City of Newport Beach

IRRIGATION CONTROLLER REPLACEMENT PHASE 2

Contract No. 9735-1

TECHNICAL ABILITY AND EXPERIENCE REFERENCES

Contractor must use this form!!! Please print or type.

Bidder’s Name

FAILURE OF THE BIDDER TO PROVIDE ALL REQUIRED INFORMATION IN A COMPLETE AND ACCURATE MANNER MAY BE CONSIDERED NON-RESPONSIVE.

For all public agency projects you have worked on (or are currently working on) in the past 2 years in excess of $150,000, provide the following information:

No. 1
Project Name/Number

Project Description

Approximate Construction Dates: From To:

Agency Name

Contact Person Telephone ( )

Original Contract Amount $ Final Contract Am
ount $

If final amount is different from original, please explain (change orders, extra work, etc.)

Did you file any claims against the Agency? Did the Agency file any claims against you/Contractor? If yes, briefly explain and indicate outcome of claims.

EMTS, Inc. dba Elite Maintenance & Tree Services
Alejandro Torres
559 259-8460
Clovis Community Hospital Landscape Improvements
Sod Installation / Grading / Irrigation System
$300,000
varies
Feb 2022
presemt
Multiple enhancement projects performed through out the past two years None
Clovis Community Hospital (CCMC)
5-61
123
11 No. 2
Project Name/Number

Project Description

Approximate Construction Dates: From To:

Agency Name

Contact Person Telephone ( )

Original Contract Amount $ Final Contract Amount $

If final amount is different from original, please explain (change orders, extra work, etc.)

Did you file any claims against the Agency? Did the Agency file any claims against you/Contractor? If yes, briefly explain and indicate outcome of claims.

No. 3
Project Name/Number

Project Description

Approximate Construction Dates: From To:

Agency Name

Contact Person Telephone ( )

Original Contract Amount $ Final Contract Amount $

If final amount is different from original, please explain (change orders, extra work, etc.)

Did you file any claims against the Agency? Did the Agency file any claims against you/Contractor? If yes, briefly explain and indicate outcome of claims.

No. 4
Project Name/Number

Project Description

Approximate Construction Dates: From To:

Disneyland Parkinglot Improvements
Mike Atkinson
Quail Lakes
Gabriel
559 712-0961
None
n/a
varies
Multiple enhancement projects performed through out the past two years Aug 2023
Nov 2024
$150,000
Disneyland Resort
96” box Tree installation and irrigation retrofitting
Quail Lakes HOA
Mar 2023
Sept 2023
San Joaquin Country Club Renovations
Landscape, Site Furnishings, Site Lighting
July 2024
Jan 2024
None
760 250-2919
35,000
$35,000
Sod Removal/Irrigation System / Bark Installation
5-62
124
12 Agency Name

Contact Person Telephone ( )

Original Contract Amount $ Final Contract Amount
$

If final amount is different from original, please explain (change orders, extra work, etc.)

Did you file any claims against the Agency? Did the Agency file any claims against you/Contractor? If yes, briefly explain and indicate outcome of claims.

No. 5
Project Name/Number

Project Description

Approximate Construction Dates: From To:

Agency Name

Contact Person Telephone ( )

Original Contract Amount $ Final Contract Amount $

If final amount is different from original, please explain (change orders, extra work, etc.)

Did you file any claims against the Agency? Did the Agency file any claims against you/Contractor? If yes, briefly explain and indicate outcome of claims.

None
Seefried – DSJ5 – Fresno
Irrigation, Planting, Offsite Irrigation, Site Furnishings, Maintenance Seefried Industrial Properties, Inc
John Murray, Project Executive
$885,200.00
$1,063,197.76
562 705-2556
Change Orders for the duration of services
Dec 2023
June 2023
None
SJCC Renovations
Darrell Higgins
$150,296.65
$149,500.00
Change Orders for the duration of services
559 348-0421
5-63
125
Logisticenter at Fairfield - Project No. 21506
Irrigation, Landscape, Bio-Retention, Grading, Landscape Revisions Mar 2023
Aug 2023
Jannette Manalo, Project Manager
FCL Builders California, LLC
949 537-1411
$2,903,700.00
$3,129,993.05
Change Orders for the Duration of Services
None
5-64
126
Jose got his start in landscape as a laborer with Elite. After a year and a half, Jose had taken a major interest in landscape and ventured to another company to continue his growth. It did not take Jose long to work his way up and by 2005 he became a Foreman, focused on building custom homes.

In 2008, Jose was recruited to another landscape company that allowed him to use his experience and knowledge to help them build track homes. This company was located outside of the Valley and after six months, Jose decided to transition back to Elite as a laborer to be closer to his family.

The move proved worthy as Jose was promoted to Foreman
within a year and in 2017 he became an Elite Landscape
Construction Superintendent. Jose’s 17+ years of experience, passion, and confidence are what earned his promotion to General Manager of Elite Private Landscape in 2022.

Jose Arce
General Manager
Professional Experience
15+ Years
Experience
OSHA 30 Certified
Fully Apprenticed
Certifications
5-65
127
5-66
128
15 City of Newport Beach

IRRIGATION CONTROLLER REPLACEMENT PHASE 2

Contract No. 9735-1

DESIGNATION OF SURETIES

Bidder’s name

Provide the names, addresses, and phone numbers for all brokers and sureties from whom Bidder intends to procure insurance and bonds (list by insurance/bond type):

_____________________________________________________________________________________

EMTS, Inc dba Elite Maintenance & Tree Services
SURETY: Alliant 525 Market Street, Ste. 2900, San Francisco, CA 94105 T. 559‐374‐3570 Steve Edwards [email protected]
SURETY: Fidelity 9 E. River Park Place East Suite 310, Fresno, CA 93720 T. 559‐374‐3647 Kim Wilson [email protected]
INSURER: EPIC Insurance 200 S Virigina Street, Suite 450, Reno, NV 89508 T. 775‐954‐0408 Deseree Carper [email protected] 5-67
129
16 City of Newport Beach

IRRIGATION CONTROLLER REPLACEMENT PHASE 2

Contract No. 9735-1

CONTRACTOR'S INDUSTRIAL SAFETY RECORD

TO ACCOMPANY PROPOSAL

Bidder’s Name _______________________________________

Record Last Five (5) Full Years
Current Year of Record

Current
Year of
Record
2024
Record
for
2023
Record
for
2022
Record
for
2021
Record
for
2020
Record
for
2019

Total
No. of contracts
Total dollar
Amount of
Contracts (in
Thousands of $)

No. of fatalities
No. of lost
Workday Cases

No. of lost
workday cases
involving
permanent
transfer to
another job or
termination of
employment

The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary--Occupational Injuries and Illnesses, OSHA No. 102.

EMTS, Inc dba Elite Maintenance & Tree Services
18 18
15 15
17 106
9,900,
200
8,530,
000
8,000,
000
7,008,
216
7,000,
000
4,971,
452
45,409,
868
0 0
0 0
0 0
0 0
0 1
4 1
9 3
0 0
3 1
1 3
8 5-68
130
5-69
131
5-70
132
5-71
133
19 City of Newport Beach

IRRIGATION CONTROLLER REPLACEMENT PHASE 2

Contract No. 9735-1

INFORMATION REQUIRED OF BIDDER

Bidder certifies under penalty of perjury under the laws of the State of California that the following information is true and correct:

Name of individual Contractor, Company or Corporation:

Business Address:

Telephone and Fax Number:

California State Contractor’s License No. and Class:

(REQUIRED AT TIME OF AWARD)

Original Date Issued: Expir
ation Date:

List the name and title/position of the person(s) who inspected for your firm the site of the work proposed i
n these contract documents:

The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and company or corporate officers having a principal interest in this proposal:

Name Title Address Telephone

Corporation organized under the laws of the State of

EMTS, Inc
dba Elite Maintenance & Tree Services
2972 Larkin Avenue, Clovis, CA 93612
main o 559.292.2900 | f. 229.292.7756 | darin 209.316.2915 911565 C27 - LANDSCAPING
2/29/2008
2/28/2026
California
Darin Sherlock - Secretary 2972 Larkin Avenue, Clovis, CA 93612 T. 209.316.2915 Derik Jakusz – COO 2972 Larkin Avenue, Clovis, CA 93612 T. 559.647.8295 Guy Stockbridge –CEO 2972 Larkin Avenue, Clovis, CA 93612 T. 559.292.2900 Tom Spradling – CFO 2972 Larkin Avenue, Clovis, CA 93612 T. 559.292.2900 Felix Ruiz-Account Manager and Jose Arce
5-72
134
20 The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:

All company, corporate, or fictitious business names used by any principal having interest in this proposal are as follows:

For all arbitrations, lawsuits, settlements or the like (in or out of court) you have been involved in with public agencies in the past five years (Attach additional Sheets if necessary) provide:

Provide the names, addresses and telephone numbers of the parties;

Briefly summarize the parties’ claims and defenses;

Have you ever had a contract terminated by the owner/agency? If so, explain.

Have you ever failed to complete a project? If so, explain.

For any projects you have been involved with in the last 5 years, did you have any claims or actions by any outside agency or individual for labor compliance (i.e. failure to pay prevailing wage, falsifying certified payrolls, etc.)? Yes / No

n/a
parent company ETO, Inc. Affiliates are ELC, Inc., EMTS,Inc., EPL, Inc., Stockbridge General Contracting, Live Action General Engineering, SRVC, Lokes Rental Equipment, and Stock Five Development
n/a
n/a
n/a
n/a
5-73
135
5-74
136
5-75
137
5-76
138
5-77
139
5-78
140
5-79
141
March 25, 2025, City Council Agenda Comments
The following comments on items on the Newport Beach City Council agenda are submitted by:

Page 279 ends

The matter returned as Item 5 on the March 11 consent calendar, where a definition of “good cause” was proposed, but not discussed, although I provided extensive written comments.

As a policy matter, I think it is good for the City to have flexibility in the administration of its regulations. However, in the case of STL permits, since having one is a privilege rather than a right, and there is a long waiting list of people not presently having a permit, but hoping to get one, I would think leniency for those who have the permits but fail to follow the rules, including Received After Agenda Printed
March 25, 2025
Written Comments
142
March 25, 2025, City Council agenda comments - Jim Mosher Page 2 of 6 failing to meet deadlines, should be very limited. I would also think that in evaluating whether a missed

STL

permit

deadline

should

excused,

factors

addition

the

existence

good

cause

should

considered,

such

whether

the

property

has

been

the

subject

complaints

other

enforcement

actions.

The

Council

might

also

want

include

the

ordinance

examples

circumstances

which

staff

should

not

regard

“good

cause”

limit

how

long

after

missed

deadline

request

for

extension

can

entertained.

It is, therefore, disappointing that on March 11 the Council did not publicly discuss whether the rather

broad

definition

offered

staff

meets

their

expectations

(and

how

would

applied

the

unknown

circumstances

the

asset

manager

the

February

1 Planning

Session)

–

whether

there

should

very

narrow

definition

provided

for

staff

use

which

mechanism

could

added

for

problematic

claims

referred

appeal

the

Council.

Even assuming the Council members individually reviewed the proposed definition of “good cause”

for

missing

STL

permit

deadline,

and

found

met

their

expectations,

continue

think

the

proposed

ordinance

defective

for

two

reasons.

Making Definition Applicable to Entire Municipal Code is a Bad Idea First, rather than placing the definition of “good cause” in the chapter of the Municipal Code regarding

STL

permits,

which

intended

apply,

staff

proposes

putting

section

that

will

make

applicable

the

entire

Municipal

Code.

This a bad recommendation, or, at the very least, a decision that needs further review. As I pointed out in my March 11 written comments, the phrase “good cause” appears 27 times in 19 different

chapters

the

code,

each

which

may

have

been

intended

understood

differently.

Inserted

after-the-fact

definition

that

may

not

have

been

intended

not

wise.

However,

the

original

language

used

the

phrases

“time-share

projects
”

and

“time-share

development,
”

which

were

explicitly

intended

apply

conversion

existing

residences

time-share

model,

including

fractional

ownership,

even

though

the

terms

“project”

and

“development”

were

not

explicitly

defined.

However,

without

considering

this,

the

Zoning

Code

was

repeatedly

rearranged

and

revised,

and

eventually,

definitions

“project”

and

“development”

applicable

the

entire

Zoning

Code

were

added.

And

even

though

the

introduction

those

definitions

was

presumably

not

intended

alter

the

meaning

the

time-share

regulations,

the

time

Pacaso

came

town,

staff

said

they

did,

and

they

could

not

prohibit

conversions

existing

homes,

only

new

construction.

One has to wonder if the Council members have reviewed the 18 Municipal Code chapters unrelated

STL

permits

which

“good

cause”

appears,

and

determined

that

applying

them

143
March 25, 2025, City Council agenda comments - Jim Mosher Page 3 of 6 the definition proposed in the STL permit context does not alter the meaning of “good cause” that

earlier

Councils

intended

those

other

contexts?

Placing Substantive Regulations in Uncodified Portions of Ordinances is a Bad

these

code

revisions

allow

staff

excuse

people

who

have

missed

STL

permit

deadlines.

Yet

the

proposed

code

revisions

are

written

entirely

terms

extending

deadlines,

which

implies

request

extend

the

deadline

has

been

received

before

the

deadline

comes.

The fact that an “extension” can be granted retroactively, in effect excusing the missing of a deadline

relegated

obscure

reference

uncodified

Section

7 of

the

proposed

ordinance,

page

3-13

the

agenda

packet.

Not only could the fact that a deadline can be extended retroactively have easily been included in

the

codified

portion

the

code,

where

all

those

reading

the

code

would

see

it,

but

the

code

might

even

have

limited

how

long

after

the

fact

retroactive

extension

can

granted

and

how

long

such

extension

can

be.

The problems that can be created by not codifying substantive portions of regulations is illustrated

Item

12 on

the

current

agenda.

that

case,

when

enacting

Building

Code

revision

2022,

the

Council

only

intended

for

effect

until

April

21,

2025,

which

time

the

unrevised

text

would

return.

would

have

been

relatively

easy

include

this

proviso

the

code

(the

state

legislature

does

this

quite

frequently).

Instead,

much

here,

exists

only

obscure

uncodified

section

the

2022

ordinance

(see

page

12-21

the

present

agenda

packet).

Despite

subsequent

ordinance

reenacting

the

code

section

question

without

any

mention

expiration,

the

proviso

the

earlier

ordinance

seems

remain,

zombie,

completely

unknown

those

reading

the

existing

code,

which

does

not

even

mention

the

ordinance

containing

its

revision

history.

In the present case, the fact that STL deadline extensions can be retroactive will not only be unknown

readers

the

code,

but

may

assume

similar

zombie

status

the

code

were

subsequently

revised

without

intent

retroactive

but

without

explicitly

repealing

the

present

ordinance.

Item 4. Resolution No. 2025-12: Creating the Ad Hoc Refuse Committee
I think the idea of staff reaching out in considering its response to refuse regulations is a good one,

and

the

present

proposal

improvement

over

the

roll-out

the

three-cart

residential

collection

system,

regarding

which

input

seems

have

been

sought

from

3-member

Council

Hoc

Solid

Waste

Committee

that

was

never

formally

appointed

and

which

the

public

knew

nothing

about.

144
March 25, 2025, City Council agenda comments - Jim Mosher Page 4 of 6 That said, I think it would be better for the Council to appoint a committee of affected residents and

business

owners

from

whom

staff

could

seek

input.

The

advantage

that,

that

the

Brown

Act

would

require

the

discussions

noticed

and

public.

The problem with Council-appointed ad hoc committees (and with ad hoc committees of the City boards

and

commissions

general,

that

they

are

created

precisely

avoid

public

visibility.

Since

the

Brown

Act

does

not

require

it,

their

discussions

are

rarely

ever

public.

result

there

complete

lack

transparency

how

their

recommendations

were

arrived

and

what

input

was

considered.

A happy recent, but still extremely rare, exception was the PB&R ad hoc committee seeking to make

recommendation

about

the

proposed

Aquatic

Center

Lower

Castaways,

which

held

a
noticed public workshop in the Community Room on February 12.

Item 5. Irrigation Controller Replacement Phase 2 – Award of Contract No.

9735-1
With a low bid of $472,186 to acquire(?) and install 37 controllers, that comes to nearly $13,000 per

controller.

Item 9. Concession Agreement with Kit at the Library, Inc. for Use of the

Concession

Facility

the

Central

Library

Located

1000

Avocado

Avenue
Why is no information provided regarding the 16 other proposals that were received but rejected by

City

staff?
Why are “limited cosmetic tenant improvements to the Space” anticipated to take as much as 12 months

complete?
Libraries are known to attract children, and I seem to recall seeing them in the entry area adjacent

the

concession.

Does

the

contain

any

items

that

would

appeal

young

children?

Item 10. Amendment to Professional Services Agreement with Dudek, Inc.

for

Consulting

Services

the

Comprehensive

General

Plan

Update

(PA2022-080)
The City Council has, in my view, caused significant delay to the general plan update process by

announcing

its

plan,

December,

dismiss

all

the

GPAC

and

GPUSC

members

and

Element

the

GPAC’s

prior

configuration,

have

considerable

interest

the

current

item,

although

don’t

yet

know

will

continuing

that

role

the

new

iteration.

145
March 25, 2025, City Council agenda comments - Jim Mosher Page 5 of 6 I might note that at the time the subcommittee and full GPAC made our recommendation, we were

unaware

the

traffic

noise

contours

resulting

from

the

addition

6th

Cycle

RHNA

units

(for

everything

but

the

73 freeway

and

toll

road)

had

already

been

projected

prior

consultant

Dudek

evaluate

noise

the

Airport

Area

“
based

upon

sound

level

contour

mapping

from

the

corresponding

Airport

Land

Use

Compatibility

Plan

(ALUCP)
.”

This

seems

reference
to what the County calls the John Wayne Airport Airport Environs Land Use Plan (AELUP). Dudek seems not to have been informed that the contours in that plan were created in 1985, or before,

and

included

projections,

made

then,

the

anticipated

contours

2005.

The

City

The

ALUC

does

not

that

change,

and

rejects

submissions

based

them.

There

particularly

acute

disagreement

the

noise

impact

the

small

piston-powered

planes

that

fly

over

what

the

City

calls

the

“Airport

Area”

north

Bristol,

yet

one

seems

have

any

actual

measurements

support

their

view

what

the

current

situation

there

actually

is.

Assuming this item is approved, I hope staff will instruct Dudek to perform some of its long-term monitoring

(Task

1.1)

that

area.

I am also a little concerned about the clarity of Task 2. Although entitled “GPAC Subcommittee Coordination,”

the

unnumbered

opening

paragraph

suggests

Dudek

feels

has

than

fulfilled

its

obligation

attend

meetings

the

full

GPAC,

since

the

ones

has

attended

date

ran

longer

than

the

1-hour

anticipated

(as

future

ones

may

also).

Dudek

and

staff

have

clear

understanding

how

many

additional

full

GPAC

and

GPUSC

meetings

Dudek

expected

attend?

there

sufficient

budget

for

them?
As to the GPAC subcommittees, the Council may wish to know there are six subcommittees, organized

review

various

combinations

general

plan

elements,

well

one

for

the

Vision

Statement.

The

proposed

12 meetings

would

mean

Dudek

attendance

most

2 each

review

their

proposed

revisions,

none

which

have

yet

been

seen,

before

they

the

Planning

Commission

and

Council.

That

seems

possible,

but

minimal.

Does

staff

anticipate

the

possibility

need

for

additional

GPAC

subcommittee

discussion

meetings

without

Dudek

present?

146
March 25, 2025, City Council agenda comments - Jim Mosher Page 6 of 6 Item 12. Ordinance No. 2025-5: An Amendment to Section 15.02.095 of the

Newport

Beach

Municipal

Code

Timeframes

for

Completion

the

provisions

they

added

being

subject

sunsetting.

But

perhaps

action

needed,

since

neither

seems

have

explicitly

repealed

the

uncodified

parts

Ordinance

No.

2022-8.

Assuming the April 21, 2025, sunsetting provision in Ordinance No. 2022-8 is still operative, it would

appear

the

present

ordinance

repealing

will

not

adopted

until

second

reading

April

15,

and

will

not

become

effective

until

30 days

later,

May

15. What will happen to projects that, under the prior code that staff believes will be restored for the 24 days

from

April

21 to

May

15,

would

need

file

for

extension

during

that

time?

Item XIII.A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS This item involving three non-City-owned properties with no explanation of what the City’s interest

them

might

be,

also

seems

rather

unusual.

One of the properties, the former Balboa Theatre at 707 E. Balboa Blvd., the City formerly owned

and

sold.

What

happened

that

new

owner’s

plans?

the

City

considering

buying

back?

147

6-1

NEWPORT BEACH

City Council Staff Report

COUNCIL STAFF REPORT

CITY OF

March 25, 2025
Agenda Item No. 6

ABSTRACT:

Based on anticipated expenditures, staff requests City Council approval to increase the amount of Purchase Order (PO) No. 22500148 with W. W. Grainger, Inc. (Grainger) for as-needed procurement of Public Works Department maintenance and repair tools, materials and supplies from $120,000 to $200,000 for Fiscal Year 2024-25, and approval to issue a $200,000 PO on or after July 1, 2025 for FY 2025-26.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a change order to Purchase Order No. 22500148 with W. W. Grainger, Inc., increasing the amount from $120,000 to $200,000 for FY 2024-25; and c) Approve issuing a purchase order with W. W. Grainger, Inc., for $200,000 for FY 2025- 26 on or after July 1, 2025.

DISCUSSION:

The Public Works Department procures a wide variety of essential tools, materials and supplies from Grainger, through a contract they were awarded by the Sourcewell cooperative purchasing agency. Based on the department’s FY 2024-25 expenditures to date, staff requests City Council approval to increase the amount of PO No. 22500148 for as-needed procurement of these items from $120,000 to $200,000 for FY 2024 -25, and to issue a purchase order with Grainger for $200,000 for FY 2025-26 on or after July 1, 2025. This adjustment will ensure maintenance and operations crews can efficiently manage their various responsibilities in a cost-effective manner that complies with the City of Newport Beach’s Purchasing Policy.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Kyle Brodowski, Public Works Superintendent - 949-718-3464, [email protected]
TITLE: Approval to Increase the Purchase Order Amount with W. W.

Grainger, Inc. for As-Needed Procurement of Public Works Department Maintenance and Repair Tools, Materials and Supplies 148
As-Needed Procurement of Public Works Department
Maintenance and Repair Tools, Materials and Supplies
March 25, 2025

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Sourcewell awarded Grainger with Contract #091422-WWG for maintenance, repair and operations-related supplies and equipment on November 7, 2022, with an initial term through November 8, 2026. The award was based on Grainger’s response to Sourcewell RFP #091422, with Grainger receiving the highest total score of the submitted proposals.

Grainger is a leading provider in the retail warehouse sector, and through this agreement provides qualifying agencies with ready access to pre-negotiated, discounted rates on a wide variety of essential maintenance-related supplies.

FISCAL IMPACT:

The adopted budget includes sufficient funding for this purchase. Depending on the respective use of the equipment and materials in question, costs will be expensed to accounts in Facility Maintenance (0108041), Fleet (7529031), Parks (0108031), or Streets/Beaches (0108061).

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapte r 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Sourcewell Contract #091422-WWG

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Solicitation Number: RFP #091422

CONTRACT
This Contrac
t is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and W.W. Grainger, Inc., 100 Grainger Parkway, Lake Forest, IL 60045, and Acklands-Grainger, Inc., 123 Commerce Valley Drive East, Suite 700, Thornhill, ON L3T 7W8, collectively referred to in the attached Proposal as, “Grainger North America” (separately and collectively herein, Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Facility MRO, Industrial, and Building-Related Supplies and Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended up to two times, for one additional year per extension, upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

ATTACHMENT A
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2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s standard product warranty policy for Participating Entity purchases in the US or Canada (as revised from time-to-time) are available on the grainger.com and grainger.ca websites, respectively, and are incorporated by reference. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier will make available to Sourcewell, upon Sourcewell request, a current means to validate or authenticate Supplier’s authorized resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition, which may include a separate line item for freight other than standard ground shipment as described in the attached Proposal. This means that the quoted cost, with such additional freight on non-standard ground shipments, is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

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Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. Supplier’s standard product return policy for Participating Entity purchases in the US or Canada (as revised from time-to-time) are available on the grainger.com and grainger.ca websites, respectively, and are incorporated by reference.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. Supplier’s Proposal includes additional detail regarding its Hot List program for U.S. and Canadian Participating Entities.

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4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference. Supplier will not be required to produce third-party confidential or proprietary information as justification for a requested price change, however, Sourcewell will make its determination on a price change request based on the information provided.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. A Participating Entity may be required by Supplier to document the Participating Entity’s affiliation to this Contract prior to accessing the benefits of this Contract. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities

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to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment and payment terms are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, orders for non-catalog sourced products or services, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements.

Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

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D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;

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x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities less returns, credits, tax, and additional freight handling charges. The Administrative Fee must be included in, and not added to, the pricing.

Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any negligent or intentional act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by Supplier’s negligent or intentional act or omission causing some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

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12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Each party has the right to inspect the other party’s use of the licensed trademarks and the advertising and promotional materials used in connection with the licensed trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

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B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract. Once approved, marketing material can be used by Supplier for engagement with potential or existing Participating Entities.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party claiming Force Majeure must provide the other party prompt written notice.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

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2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed. This subparagraph 3 does not apply to invoice payment disputes in jurisdictions in which contract law requires Supplier to mitigate its damages.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less

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broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this

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Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

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20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds, and the Participating Entity has provided Supplier with advance written notice that additional federal requirements may be applicable.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted

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Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier

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certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are

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contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, and following consultation with the Participating Entity to assess Supplier’s ability to comply, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

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P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell W.W. Grainger, Inc.

By: __________________________ By: __________________________ Jeremy Schwartz Allison Darling
Title: Chief Procurement Officer Title: Sr. National Government Sales Manager Grainger US

Date: ________________________

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Approved: Acklands-Grainger, Inc.

By: __________________________ By: __________________________ Chad Coauette Marty Luciw
Title: Executive Director/CEO Title: Sr. Government Sales Manager

Date: ________________________

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Bid Number: RFP 091422 Vendor Name: W.W. Grainger

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Bid Number: RFP 091422 Vendor Name: W.W. Grainger

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Bid Number: RFP 091422 Vendor Name: W.W. Grainger

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Bid Number: RFP 091422 Vendor Name: W.W. Grainger
Sewage, & Utility Pumps, Test Pumps, Well Pumps & Systems. • Fasteners, Hardware, & Raw Materials: Anchors, Bolts, Fastener Assortments, Hardware, Hooks, Key Stock, Lanyards, Manuals, Measuring Equipment, Nails, Nuts, Pins, Retaining Rings, Rivets, Safety Lockwire, Screws, Shim and Shim Stock, Socket Screws and Set Screws, Spacers and Standoffs, Staples, Thread Insert, Threaded Rods & Studs, Washers, Braces and Brackets, Door Hardware, Door Hardware Replacement Parts, Drawer and Cabinet Hardware, Garage Door Openers, Hardware Supplies, Hook and Loop Fasteners, Hooks, Magnets and Magnetic Strips, Mounts and Vibration Control, O-Rings & O-Ring Kits, Rubber Edge Trim Seals, Rubber Edging, Springs, Tarps & Tarp Accessories, Wall and Hand Rail Hardware, Window Hardware, Alloy Steel, Aluminum, Assortments, Brass, Bronze, Carbon Steel, Cast Iron, Ceramic, Copper, Cork, Fabrics, Felt, Fiberglass, Foam, Graphite, Plastics, Rubber, Stainless Steel, Tin, Titanium, Tool Steel, Wire Cloth.
• Building & Ground Maintenance: Camping Equipment, Concrete Mixing & Preparation, Crop, Nursery, and Landscaping, Cutting & Pruning Tools, Electrical Generators, Engines, Fencing and Fencing Hardware, Forestry, Hoses and Sprinkler Systems, Insect and Pest Control, Lawn Mower Attachments, Lawn Mowers & Equipment, Outdoor Equipment Replacement Parts, Power Brushes, Yard Vacuums and Leaf Blowers, Pressure Washers and Steam Cleaners, Rakes and Cultivating Tools, Shovels, Tampers and Digging Tools, Snow and Ice Removal, Soil Treatment and Weed Control, Sprayers and Spreaders, Temporary Outdoor Structures, and Accessories, Water Diversion & Erosion Control, Wheelbarrows and Wheelbarrow Accessories, Automotive Paints and Coatings, Exterior Paints & Stains, Floor & Multi Surface Coatings, Interior Paints & Stains, Paint & Coating Applicators, Paint Booths & Accessories, Paint Mixers, Shakers, and Accessories, Paint Sprayers & Accessories, Paint Thinners, Removers, and Cleaners, Paint Trays & Buckets, Paint and Wallpaper Tools, Painting Equipment Replacement Parts, Rook & Leak Coatings, Specialized Paints & Coatings, Spray Paints & Primers, Striping & Marking Paints & Chalks, Surface Protection & Dust Barriers.

Table 148: Depth and 8readth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.

Line
Item Category or Type Offered * Comments
71 Facility MRO Yes
No
North America Grainger provides a comprehensive
product and service offering addressing this category. * 72 Industrial supplies or building materials Yes
No
North America Grainger provides a comprehensive
product and service offering addressing this category. * 73 Electric, mechanical, fluid, or pneumatic power
transmission
Yes
No
North America Grainger provides a comprehensive
product and service offering addressing this category. * 74 E l e c t r i c a ls e r v i c eo rl i g h t i n g Yes No
North America Grainger provides a comprehensive
product and service offering addressing this category. * 75 Plumbing or waterworks Yes
No
North America Grainger provides a comprehensive
product and service offering addressing this category.
76 Services related to the offering of the solutions
in Lines 71-75 above
Yes
No
North America Grainger provides a comprehensive
service offering addressing categories referenced in
Lines 71-75.

Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.

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Bid Number: RFP 091422 Vendor Name: W.W. Grainger
Documents

Ensure your submission document(s) conforms to the following :

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcew ell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respo nding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."

Pricing - Pricing-091422.zip - Tuesday September 13, 2022 10:49:00 Financial Strength and Stability - Financial Strength.zip - Tuesday September 13, 2022 09:02:00 Marketing Plan/Samples - Marketing Plan.zip - Tuesday September 13, 2022 09:02:38 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Table 9_Q46 Sourcewell Grainger Warranty .pdf - Tuesday September 13, 2022 09:02:51 Standard Transaction Document Samples - Standard Transaction Documents.zip - Tuesday September 13, 2022 09:03:01 Upload Additional Document - Additional Documents.zip - Tuesday September 13, 2022 09:03:12

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7-1

NEWPORT BEACH

City Council Staff Report

COUNCIL STAFF REPORT

CITY OF

March 25, 2025
Agenda Item No. 7

ABSTRACT:

The Utilities Department oversees the operation of the City of Newport Beach ’s 16 oil wells. A specialty service contractor is responsible for the daily maintenance, repair and operation of the oil wells and production tank facility. This includes coordinating regulatory agency inspections and compliance, purchasing materials, and managing subcontractor repairs. The Utilities Department is requesting City Council approval to amend and extend the existing agreement with Sampson Oil Company.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Approve Amendment No. Seven to the Professional Services Agreement with Sampson Oil Company for Oil Well Management Services, which extends the contract to June 30, 2026, and increases the contract amount by $750,000, and authorize the Mayor and City Clerk to execute the Agreement.

DISCUSSION:

Sampson Oil Company (Sampson) has managed and operated the City’s oil fields in West Newport since the 1980s. Its operations and services include daily maintenance, repair, operation and regulatory compliance of the City’s 16 oil wells, including one injection well, a production tank facility, and pipelines. Sampson also coordinates regulatory agency inspections, prepares compliance reporting, procures materials, and manages subcontractors for as -needed repairs. With decades of experience, Sampson has the expertise and familiarity necessary for the effective management and operation of the City’s oil field.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Mark Vukojevic, Utilities Director - 949-644-3011, [email protected]
PREPARED BY: Joshua Rosenbaum, Senior Management Analyst - (949) 644-3011 [email protected]
TITLE: Amendment to Professional Services Agreement with Sampson Oil Company for Oil Well Management Services
217
Amendment to Professional Services Agreement with
Sampson Oil Company for Oil Well Management Services
March 25, 2025

Page 2 ends

Newport Beach City CouncilMarch 25, 2025

Newport Beach City Council
March 25, 2025