April 29, 2025
Agenda Item No. 10
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Kyle Brodowski, Fleet and Facilities Superintendent -
949-718-3464, [email protected]
TITLE:
Approval of Amendment No. Two to Professional Services Agreement with Bumper to Bumper, Inc. for Vehicle Washing and Detailing Services (Contract No. 8877-1) ABSTRACT:
The City of Newport Beach’s agreement for vehicle washing and detailing services with Bumper to Bumper, Inc. (Bumper to Bumper) expires May 10, 2025. Staff recommends City Council approval of an amendment extending the agreement term through May 30, 2027, and increasing the total not-to-exceed (NTE) amount by $260,000, for a total NTE amount of $580,000.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and Approve Amendment No. Two to the Professional Services Agreement with Bumper to Bumper, Inc. to extend the term through May 30, 2027, and increase the not-to-exceed amount by $260,000 for a new not-to-exceed amount of $580,000, and authorize the Mayor and City Clerk to execute the amendment.
DISCUSSION:
The City contracts vehicle washing and occasional detailing services to help ensure its fleet is clean, well-maintained, and retains a professional appearance.
The current term of the City’s professional services agreement for vehicle washing and detailing services with Bumper to Bumper expires May 10, 2025, and has approximately $65,000 remaining under its total NTE amount of $320,000. Staff has been satisfied with Bumper to Bumper’s responsiveness and service level over this past contract period. Based on this and anticipated expenditures, staff is seeking City Council approval of an amendment to extend the agreement term through May 30, 2027, and increase the total NTE amount by $260,000, for a total NTE amount of $580,000. All other agreement provisions and terms will remain unchanged.
The City entered the original agreement with Bumper to Bumper on May 31, 2022, following a request for proposals process, with an initial term through May 10, 2025, and a total NTE amount of $165,000. Amendment No. One was entered into on October 24, 2023, and increased the total NTE amount to $320,000 to support adding services for Police Department vehicles.
Regular cleaning of City vehicles not only provides aesthetic benefits, but reduces repair costs from damage that can be caused by dirt, grime and corrosion, and in the case of uniformed personnel in particular, provides passive safety benefits through the enhanced command presence that visibly well-maintained equipment provides.
FISCAL IMPACT:
The adopted budget includes sufficient funding for the extended term. Police Department vehicle services will be funded from Auto Exterior Maintenance account (01035356-851008), and other departments to the Automative Fuel and Wash account (851007) in each respective department’s budget.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section [insert exemption section number (short description of section)] of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Amendment No. Two
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10-1
Approval of Amendment No. Two to Professional Services Agreement with Bumper to Bumper, Inc. for Vehicle Washing and Detailing Services (Contract No. 8877-1) April 29, 2025
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