May 13, 2025
Agenda Item No. 10
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Jason Al-Imam, Finance Director/Treasurer - 949-644-3126, [email protected] PREPARED BY:
Heather Nichols, Assistant Management Analyst - 949-644-3148, [email protected] TITLE:
Professional Services Agreement with Deckard Technologies, Inc. for Short-Term Lodging Compliance & Hotline ABSTRACT:
The City of Newport Beach currently contracts with a third-party vendor to monitor short-term lodging compliance and provide a 24/7 complaint hotline. With the existing agreement with GovOS Inc. expiring on August 31, 2025, staff recommends that the City Council approve a new five-year agreement with Deckard Technologies. The proposed agreement includes compliance monitoring, rental activity reporting, public outreach, and a 24/7 bilingual hotline service, for a total not-to-exceed amount of $243,750 over the term of the contract.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a Professional Services Agreement with Deckard Technologies, Inc. for Short-Term Lodging Compliance and Hotline for five years for a not-to-exceed amount of $243,750 piggybacking off the procurement of the City of Oxnard’s formal solicitation; and c) Authorize the Mayor and the City Clerk to execute the agreement.
DISCUSSION:
The City’s current agreement for short-term lodging (STL) compliance monitoring and 24/7 hotline services with GovOS Inc. is set to expire on August 31, 2025. To ensure continuity of services and improved capabilities, staff recommends City Council approval of a new five-year professional services agreement with Deckard Technologies, Inc. (Deckard).
Under the proposed agreement, Deckard will provide comprehensive STL monitoring and compliance services utilizing its Rentalscape platform. This platform will identify all active STL properties within the city; analyze rental activity including revenue, booking trends, nightly rates, and platform usage; and flag ordinance violations such as missing permit numbers, excessive occupancy, and unauthorized listings. Monthly reports will include detailed data on property addresses, ownership and permit history to assist with enforcement and policy evaluation.
To further support compliance with the Newport Beach Municipal Code, Deckard will conduct an outreach campaign to encourage property owner registration and adherence to STL regulations. In addition, the agreement includes operation of a U.S.-based, bilingual, 24/7 complaint hotline and online complaint submission system to address community concerns in real time.
In accordance with Purchasing Policy AP-001, Section 4.2, the City is authorized to utilize “piggybacking” procurement methods, allowing the use of another agency’s competitively bid contract executed within the prior 24 months. The City obtained and reviewed the City of Oxnard’s Request for Proposals for similar services, and the purchasing and contracts administrator confirmed the agreement is in compliance with the City’s purchasing policy.
FISCAL IMPACT:
The adopted budget includes sufficient funding for this purchase. It will be expensed to the Services Professional account in the Finance Department, 0103031-811008.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Professional Services Agreement with Deckard Technologies, Inc. for Short-Term Lodging Compliance & Hotline 10-3
10-1
Professional Services Agreement with Deckard Technologies, Inc. for Short-Term Lodging Compliance & Hotline
May 13, 2025
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