Agenda Packet as of May 22, 2025 — Newport Beach City Council, May 27, 2025

CITY OF NEWPORT BEACH

SPECIAL JOINT MEETING OF THE CITY COUNCIL

AND FINANCE COMMITTEE AGENDA

COUNCIL CHAMBERS - 100 CIVIC CENTER DRIVE, NEWPORT BEACH, CA 92660 TUESDAY, MAY 27, 2025 - 4:00 P.M.

City Council Members:

Joe Stapleton, Mayor
Lauren Kleiman, Mayor Pro Tem
Michelle Barto, Councilmember
Noah Blom, Councilmember
Robyn Grant, Councilmember
Sara J. Weber, Councilmember
Erik Weigand, Councilmember

Finance Committee Members:

Joe Stapleton, Chair / Mayor
Robyn Grant, Councilmember
Sara J. Weber, Councilmember
Allen Cashion, Committee Member
William Collopy, Committee Member
William Kenney, Committee Member
Kory Kramer, Committee Member

____________________________________________________

NOTICE TO THE PUBLIC
The City Council and Finance Committee are subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that their agenda be posted at least twenty-four (24) hours in advance of a special meeting and that the public be allowed to comment on agenda items before the City Council and Finance Committee, and items not on the agenda but are within the subject matter jurisdiction of the City Council and Finance Committee. The City Council and Finance Committee may limit public comments to a reasonable amount of time, generally three minutes per person.

The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an atten dee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommo date you in every reasonable manner. Please contact City Clerk staff prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or [email protected]).

LEVINE ACT
Under the Levine Act, Section 84308 of the Government Code, a party to a proceeding before the City involving a contract (other than competitively bid, labor, or personal employment contracts), franchise, license, permit, or other entitlement for use, i s required to disclose on the record of the proceeding any contribution in an amount of more than five hundred dollars ($5 00) made within the preceding 12 months by the party or the party’s agent to any elected or appointed officer of the City. If you have made a qualifying contribution, please ensure to make this disclosure on the record.

NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Clerk 24 hours prior to the scheduled meeting.

____________________________________________________

Special Joint Meeting of the City Council and Finance Committee May 27, 2025

Page 2 ends

I. CALL MEETING TO ORDER

II. ROLL CALL

III. CURRENT BUSINESS

1. Review of the Proposed Fiscal Year 2025-26 Operating Budget Staff will be reviewing the revenue assumptions, expenditure requirements, and program enhancement recommendations included within the proposed budget, as well as any revisions required to the proposed budget as originally distributed.

IV. PUBLIC COMMENTS

Public comments are invited on non -agenda items generally considered to be within the subject matter jurisdiction of the City Council and Finance Committee. Speakers must limit comments to three minutes. Before speaking, we invite, but do not require, you to state your name for the record.

The City Council and Finance Committee have the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers.

V. ADJOURNMENT

Testimony given before the City Council is recorded.

The timer light will turn yellow when the speaker has one minute remaining.

The timer light will turn red when the speaker has 10 seconds remaining.

PLEASE TURN CELL PHONES OFF OR SET IN SILENT MODE
FY 2025-26

PROPOSED BUDGET

CITY COUNCIL & FINANCE COMMITTEE

JOINT MEETING
MAY 27, 2025
May 27, 2025
Agenda Item No. 1

PRINCIPLES GUIDING DEVE LOPMENT OF THE BUDGET
2 • Budget Priorities:
• Providing high quality municipal services that residents expect • Providing a safe and secure neighborhood
• Keeping Newport Beach looking great
• Maintaining a prosperous, fiscally sustainable, and economically viable city • Additional Focus
• Continued emphasis on elimination of the City’s long-term liabilities • Ensuring proper funding of long-term infrastructure maintenance and replacement
• Addressing key City Council priorities identified at the February 1, 2025, City Council Planning Session

CITY OF

NEWPORT BEACH

OPPORTUNITIES FOR PUBLIC REVIEW OF THE BUDGET
3 Date Meeting Type Meeting Purpose
Thursday, January 23,
2025 Finance Committee Meeting Long-Range Financial Forecast (LRFF) update
Saturday, February 1,
2025 Special City Council Meeting City Council Planning Session Tuesday, March 11, 2025 City Council Study Session Early Look at CIP Budget Thursday, March 13, 2025 Finance Committee Meeting Overview of FY 2025-26 Revenue Projections
Thursday, April 10, 2025 Finance Committee Meeting Proposed FY 2025-26 Expenditure Budget Review
Thursday, May 8, 2025 Finance Committee Meeting Follow-up Discussion of Proposed Budget and Performance Metrics
Tuesday, May 27, 2025 Joint City Council/Finance
Committee Study Session FY 2025-26 Operating Budget Review Thursday, May 29, 2025 Finance Committee Meeting Finalize Recommendations to City Council Tuesday, June 10, 2025 City Council Public Hearing Adoption of FY 2025-26 Budget

CITY OF

NEWPORT BEACH
FY 2025-26

ALL FUNDS BUDGET

OVERVIEW
4 CITY OF

NEWPORT BEACH
SUMMARY OF ALL FUNDS – EXPENDITURES AS

PRESENTED IN PROPOSED BUDGET
5 FY 22
Adopted
FY 23
Adopted
FY 24
Adopted
FY 25
Adopted
FY 26
Proposed % Variance
Operating Budget 291,523,400 330,919,923 351,870,115 368,155,904 372,926,118 1.3% Transfers Out 39,075,536 53,035,836 58,859,125 72,312,196 87,856,184 21.5% CIP New Appropriations 35,506,078 71,030,292 29,375,044 54,344,000 66,743,297 22.8% Total Budget 366,105,014 454,986,051 440,104,284 494,812,100 527,525,600 6.6% Note:
• Prior year amounts have been restated to align with current accounting for Tideland expenditures.
• Amounts for FY 26 are reflective of figures presented in proposed budget book. • Subsequent slide will include detail with proposed budget revisions.

CITY OF

NEWPORT BEACH

PROPOSED BUDGET REVISIONS
6 SUMMARY OF ALL FUNDS – EXPENDITURES WITH

PROPOSED BUDGET REVISIONS
7 FY 22
Adopted
FY 23
Adopted
FY 24
Adopted
FY 25
Adopted
FY 26
Proposed % Variance
Operating Budget 291,523,400 330,919,923 351,870,115 368,155,904 376,024,020 2.1% Transfers Out 39,075,536 53,035,836 58,859,125 72,312,196 87,856,184 21.5% CIP New Appropriations 35,506,078 71,030,292 29,375,044 54,344,000 66,743,297 22.8% Total Budget 366,105,014 454,986,051 440,104,284 494,812,100 530,623,501 7.2% Note:
• Prior year amounts have been restated to align with current accounting for Tideland expenditures. • Amounts for FY 26 on this slide are reflective of figures presented in budget book with inclusion of proposed budget revisions.
• Additional proposed budget revisions may be included as negotiations with various bargaining units continue. • 2.1% growth in operating budget, primarily related to:
• Routine personnel costs such as cost-of-living adjustments and merit increases • Proposed Program Enhancement Requests / Contract CPI updates • 21.5% growth in transfers out, primarily due to increases in transfers to FFP Fund, Water Capital Fund, and Tidelands.
• 22.8% growth in CIP projects for street improvements, park projects, tidelands projects, etc.

MAJOR FUND OPERATING EXPENDITURES
8 FY 22
Adopted
FY 23
Adopted
FY 24
Adopted
FY 25
Adopted
FY 26
Proposed
%
Variance
General Fund 246,163,632 276,111,174 293,917,485 311,258,638 321,498,570 3.3% Tidelands Fund 20,727,144 20,978,717 23,312,029 24,579,410 25,790,120 4.9% Water Enterprise Fund 27,933,241 32,069,765 33,623,346 38,528,044 48,213,050 25.1% Wastewater Enterprise Fund 3,956,840 4,884,651 5,097,917 5,321,136 5,868,049 10.3% Other Funds 49,408,985 49,911,452 54,778,463 60,780,872 62,510,416 2.8% 348,189,842 383,955,759 410,729,240 440,468,100 463,880,204 5.3% • General Fund growth of 3.3% outlined in detail on
subsequent slides
• Water Fund increases largely due to transfer to capital fund for CIP
Note: Amounts Include Operating Expenditures, Transfers and Proposed Budget Revisions FY 2025-26

GENERAL FUND

BUDGET OVERVIEW
9 /
•

CITY OF

NEWPORT BEACH
GENERAL FUND REVENUES FOR FY 2025- 26
10 $-
$50.00
$100.00
$150.00
$200.00
$250.00
$300.00
$350.00
FY 2023-24
Actuals
FY 2024-25
Projected
FY 2025-26
Proposed
Budget
Millions
Property Tax Sales Tax TOT Transfers Others
2024-25 Projected $ 323.4 million
2025-26 Proposed $ 332.5 million
• Projected revenues for FY 2025-26
are $9 million (2.8%) higher than
amounts currently projected for FY
2024-25
• Primary drivers of revenue growth
due to:
• Property Tax + $7.4 million
(4.8%)
• Sales Tax + $2.1 million (4.6%)
• Transient Occupancy Tax +
$1.3 million (4.1%)
■ ■ ■ ■ ■

CITY OF

NEWPORT BEACH
GENERAL FUND REVENUES FOR FY 2025-26
11 • 72% of General Fund Revenues are
derived from three sources of revenue:
• Property tax revenue represents
48% of General Fund revenues
and is projected to increase 4.8%
in FY2025-26.
• Sales tax revenue represents

14.2% of General Fund revenues
and is projected to increase 4.6%
in FY2025-26.
• Transient occupancy tax revenue
represents 10.2% of General Fund
revenues and is projected to
increase 4.1% in FY2025-26.
$123 $128 $138 $146 $153 $160
$95
$115
$135
$155
$175
2020-21
Actual
2021-22
Actual
2022-23
Actual
2023-24
Actual
2024-25
Projected
2025-26
Projected
Millions
Property Tax Revenue
$39
$46 $47 $43 $45 $47
$30
$34
$38
$42
$46
$50
2020-21
Actual
2021-22
Actual
2022-23
Actual
2023-24
Actual
2024-25
Projected
2025-26
Projected
Millions
Sales Tax Revenue
$17
$27
$30
$20
$33 $34
$14
$18
$22
$26
$30
$34
2020-21
Actual
2021-22
Actual
2022-23
Actual
2023-24
Actual
2024-25
Projected
2025-26
Projected
Millions
TOT Revenue, Net of Payments to VNB
• .. • •

CITY OF

NEWPORT BEACH
GENERAL FUND EXPENDITURES FOR FY 2025-26
12 2024-25 Adopted Budget $ 311.3 M
2025-26 Proposed Budget $ 321.4 M
The Proposed Budget for FY2025-26
reflects:
• $10.1 million increase over FY
2024-25 Adopted Budget, or

3.3%.
• $40 million allocated to paying
down the City’s unfunded
pension liability
$0
$50
$100
$150
$200
$250
$300
$350
FY 24-25
Adopted
Budget
FY 24-25
Amended
Budget
FY 25-26
Proposed
Budget
Millions
Salaries & Benefits Non-Personnel Transfers■ ■ ■

CITY OF

NEWPORT BEACH

PRIMARY REASONS FOR GENERAL FUND BUDGET
GROWTH OF 3.3%
13 Amount
% Change from
Adopted FY25
Proposed Budget Revisions 3,006,902 1.0%
Decrease in Internal Service Charges (OPEB) (1,719,401) -0.6% GF Program Enhancements 1,533,106 0.5%
CPI increases to M&O Budgets 2,588,682 0.8%
Other Routine Personnel (COLA, PERS rate changes) 805,670 0.3% Transferred $20k for CASP from GF to Restricted Programs (20,000) -0.01% Increase in base Transfers (FFP, HBMP) 5,638,755 1.8%
Decrease in base Transfers (Tidelands & Submerged
Lands, Debt Service) (1,665,282) -0.5%
Remove One-Time FY25 Enhancements
Flock ALPR Ongoing Cost Decrease (19,500) -0.01%
Total Increase 10,148,932 3.3%

CITY OF

NEWPORT BEACH

PROGRAM

ENHANCEMENTS &

STAFFING CHANGES
14 CITY OF

NEWPORT BEACH
'
.., ~ ---
<• ~- ....
- _ --,;:::.,__ ......ill~ _ _:_·'.· ··h, ~ \.-: ..... ,.,, _______ --..L...:.,_~•

SUMMARY OF RECOMMENDED PROGRAM ENHANCEMENTS
15 Fund Name Department Description
Budget
Increase
Uninsured Claims
Fund City Attorney Prosecutorial Services 130,000
General Fund
Community
Development Re-Class FT Mgmt Analyst to Sr Mgmt Analyst 11,364 General Fund
Community
Development Re-Class Senior Planner to Principal Planner 10,499 General Fund
Community
Development Budget Position at Associate Planner Level 11,614 General Fund
Community
Development New Vehicle 30,500
General Fund
Community
Development Full Time Management Analyst 140,056
IT Fund CMO/IT Addition of Cybersecurity - IT Engineer 218,628 IT Fund CMO/IT Re-Class Sr. IT Analyst to GIS Coordinator - General Fund Finance Re-Class Mgmt Analyst to Sr Mgmt Analyst 10,060 General Fund Finance Conversion of Buyer to Senior Buyer 11,309 General Fund Finance Additional 0.10 FTE to Part Time Sr Fiscal Clerk 17,437 General Fund Fire Fire Station Maintenance Account Consolidation and Increase 82,300 General Fund Fire Increase EMS Supply/Billing Budgets - General Fund Fire ISF Equipment Contribution Increases 50,000 General Fund Fire
Title Change: Training Battalion Chief to Administrative Services Division Chief -

CITY OF

NEWPORT BEACH

SUMMARY OF RECOMMENDED PROGRAM ENHANCEMENTS
16 Fund Name Department Description
Budget
Increase
General Fund Fire Lifeguard Officer PT to FT Conversion 89,949 General Fund Fire Senior Fiscal Clerk to Fiscal Specialist (616) Tidelands & Submerged
Lands Fund Harbor Additional (Used) Patrol Vessel 20,000 Tidelands & Submerged
Lands Fund Harbor Administrative Assistant to Management Analyst 5,900 Tidelands & Submerged
Lands Fund Harbor
Convert Code Enforcement Trainee Positions to CEO I and CEO II Positions 24,558
Tidelands & Submerged
Lands Fund Harbor Increase Training and Travel Budgets 13,000 General Fund
Human
Resources Increase Recruitment and Physical Budgets 75,000 General Fund
Human
Resources Increase Wellness Program and Benefits Budgets 10,000 General Fund Library 0.96 P/T Library Clerk II 64,086
General Fund Library
Cultural Arts Division Funding for 3-Year Sculpture Exhibition Period 79,080
General Fund Police Increased Flock ALPR Data Storage 21,900 General Fund Police Tactical Emergency Medical Services (TEMS) Program 5,000 General Fund Police Wildlife Care Expenses 27,600
General Fund Police LEADS Online Database 15,561
General Fund Police Vehicle Washing Expenses 35,262

CITY OF

NEWPORT BEACH

SUMMARY OF RECOMMENDED PROGRAM ENHANCEMENTS
17 Fund Name Department Description
Budget
Increase
Asset
Forfeiture Police Ongoing CIC Technology Support -
General Fund Public Works Additi onal Staffing and Funding to Facilitate Facilities Maintenance 82,948 General Fund Public Works Facilities Maintenance 125,000 General Fund Public Works
Reclass PT Maintenance Aides to PT Maintenance Workers to Support Enhanced Summer Maintenance 33,446
General Fund Public Works Reclass FT Senior Civil Engineer to FT Management Analyst (46,199) General Fund Public Works Municipal Operations Divisions Classification Study Report 28,639 General Fund Public Works
Reclass Equipment Operator II to Public Works Crew Chief and Enable Independently Functional Concrete and Repair Crews
3,948
General Fund Public Works Flex Position Budget Update - Analyst Series 6,993 General Fund Public Works Increase Parks Hazard and Mitigation Account 250,000 General Fund Public Works Increase Professional Services Budget for Contractor Inspector Needs 150,000 Equipment
Fund Public Works
Additional Equipment Operations Budget for Automobile Parts, Materials and Supplies, and Outside Maintenance Labor
75,000

CITY OF

NEWPORT BEACH

SUMMARY OF RECOMMENDED PROGRAM ENHANCEMENTS
18 Fund Name Department Description
Budget
Increase
General Fund Recreation and Senior Services
Reclass Park Patrol Officers to Code Enforcement
Officers and Recreation Supervisor 6,717
General Fund Recreation and Senior Services Lecture Hall staffing and maintenance 47,789 General Fund Recreation and Senior Services OASIS Garden Club Supplies (1,300) General Fund Recreation and Senior Services OASIS Fitness Center Revenue/Expenditure Increase - General Fund Recreation and Senior Services North Star Beach Summer Restrooms 18,000 Wastewater Fund Utilities Sewer Video Inspection Services - Contract/SSMP 166,375 General Fund Utiltiites
Reclass (3) Equip Operator II & (1) Maint Wrk to Sr. Util Specialist and Util Specialist 29,163
Water Fund Utilities Convert Dept. Assistant to Management Analyst 49,362 General Fund Total 1,533,105
Grand Total 2,235,928

CITY OF

NEWPORT BEACH

PROPOSED ADDITIONAL STAFFING
19 Gene ral Fund
Full-Time FTE Part-Time FTE
Fund Department Item Description Chan e Chan e

CITY OF
Comm un ity Development
Commun ity Development
Commun ity Developm ent
Commun ity Development
Finance
Finance
Finance
Fire
Fire
Fire
Library
Libr ary
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks
Public W orks

NEWPORT BEACH
Re-cl ass M anagement Analyst t o Senior Management Analyst Re-cl ass Senior Planner t o Principal Planner
Re-cl ass Assist ant Planner t o Associate Planner
Increase M anagement Analyst
Re-cl ass M anagement Analyst t o Senior Management Analyst Convert Buyer t o Senior Buyer
Add it ion of 0 .10 FTE to Part Time Sr Fiscal Clerk
Training Battali on Chief t o Adm inist rat ive Services Division Chief Part Time Lifeguard Officer to Full Time
Senior Fisca l Clerk t o Fiscal Speciali st
Increase Part Tim e Library Clerk
Transfer Facilit ies M aintenance Techn ician t o Publi c Wor ks Add iit on of Publi c W orks Crew Chief
Facilit ies M ai nten ance W orker to Facilit ies M aintenance Techn ician Increase Full Time Facilit ies M aintenance Technician (fr om Library) Increase Full Time Facilit ies M aintenance Techn ician (from RSS) Increase Part Tim e Facilit ies M aintenance Technic ian (from RSS) Increase Part Tim e Facilit ies M ainten ance W orker II Part Time M aint enance Ai de to M aint enance W orker
W ater Quality Coordinat or t o M anagement Analyst (Sust ainability Coordinator) Full Time Equipment Operator I to M aintenance Operat or Full Time Equipm ent Operator II t o Senior Maintenance Operat or (8) Full Time M aintenance Wo rker I to M aintenance W orker (7) Full Time M aintenance W orker I to Concrete Finisher
Full Time M aintenance Wor ker II t o Full Time Maintenance Operat or (6,) Full Time Senior M aintenance Operat or t o Publi c Wor ks Crew Chief Full Time Assist ant M anagement Analyst t o Full Time M anagement Analyst

1.00 0.1 0

3.00 (2-251
0 _96
(1.00)

1.00 1.00

1.00 0.45

0. 30
PROPOSED ADDITIONAL STAFFING (CONT.)
20 Genera'I Fund {oo nt.)
wa.ter
l nfonn a.tikm Techno logy
Tlklelands
R&i-e.atlon a d senior Se:nll!:es
R& re.atton a d senior SeJ\11Ces
R& reatlo.n a· d senior sa w es
R&re.atto.n a d senior SBnll!:es
R&re.atton and sellllor se:rw,es
R&reatlo.n a d senior Sa\11ces
R&re.atto.n a d senior Sa\11ces
l!ltillltles
l!ltllltles
l!ltiOltles
lnfo.rmatlon Technol o,g_y
lnfo.rmatlDn Tee olog_y
:riboJI"
Tibor
Ha.riboll"
riboJI"
Tibor
e Parle Patro l OfflDer to Code Bnfon: ·_nt OfflC81" I
e Pa rlc Patr ol Off,ICer t o Co . e Emore e:nt OfflCe:r I "' Lead Pa.rac Patm l o fflcer to Recrea tion s~ e:rvtsor lncre.ase Part Time senl!lll" Re!Jre.atllon Le.ader
Increase Part Tl e AS5/Jst.a·nt RecreatJDn coo rdin ator _ Fae• • es Mal m aDCe Tedi lcla n 1[ a.nsfsr t o PW)
Deorease Part Tl e Faol llffes Malnt!:na oe Wori(er II (Tll"an sfer t o PW) Full TI .,,, Eq Up nt Operat or 11 t o Senio r Utdlt4!!'5 Spec l ist (3) Fl.Ill Tl e Ma lnt,maDCe WO.ricer I t o Utlllltl es Speclla 1st Tota'I General Fu nd
Part Time DEi!)art t As!iJst .a'nt t o Flllll Tl - Manage e:nt Anatvst Se:nlor IT AAa'li,rst t o GIS Coordln.atoll"
Full TI e IT B~ I _er - Cybeirs& rtty
G!lnve:rt Adm!rnstr.atlN"e Assist.ant t o Ma' ag ent Ana'lv5t Pa·rt Tl e Code EnfOK "' ent Trainee to Code fore.. ""nt Offl !Sf' I Pa·rt Tl e code Emore ent Trainee to code BnfoK ~nt offk sr II Re-cl.ass riboJI" Servloes WO e;r t :nboll" Safety Officer Re-cl.ass Tibor s oe,;s w o er. Le.ad t o Tibor safet y Off doer. Le.ad Tot.a'I wate r Fu·nd
Tota l IT Fu nd
Tot.a:l 111de'l.ands Fu nd
l[ll.40 )

0.50 IJ.75
1(1.lliD)
(ll.45)
S.00 {0.04)
l.lliD (l.00)
------------ ~

1.00 {1.00)
l.OD

1.00 Total Personr>el Program Enha<emer>t s 7 00 (l ~ )

CITY OF

NEWPORT BEACH
CHANGES IN TOTAL STAFFING 2009 - NOW
21 967 946 925
886 878
848 853 867 855 867 877 886 888 895 902 916
500
600
700
800
900
1000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 921 927

CITY OF

NEWPORT BEACH

GENERAL FUND

RESERVES &

SURPLUS
22 CITY OF

NEWPORT BEACH

GENERAL FUND SOURCES & USES
23 A B C=B-A
FY 2024-25 FY 2025-26 FY 2025-26 Variance
Projected Proposed Revised
Beginning Unrestricted Fund Balance 15,752,275 - - - Operating Revenues & Transfers In 323,420,032 332,457,397 332,457,397 - Operating Expenditures & Transfers Out (315,826,017) (318,400,668) (321,498,570) (3,097,902) Repayment of Advances 1,250,000 1,250,000 1,250,000 -
Prior Year Resources Carried Forward 6,786,845 - - - Non-Operating Transfers Out (13,924,578) - - -
Preliminary Ending Unrestricted Fund Balance 17,458,557 15,306,729 12,208,827 (3,097,902)

UNFUNDED

PENSION LIABILITY
24 CITY OF

NEWPORT BEACH
RECENT CHANGES TO THE CITY’S PENSION LIABILITY
25 • In November 2024, CalPERS announced a 9.3% investment gain for Fiscal Year 2023-24.
• The Actuarial Valuation at June 30, 2024, will not be available until August 2025. However, the CalPERS Pension Outlook tool has been utilized to estimate the City’s projected funded status as of June 30, 2024, which reflects the impact associated with the 9.3% investment gain.

June 30, 2020 June 30, 2021 June 30, 2022 June 30, 2023 June 30, 2024 Unfunded Liability $ 333,046,257 $ 223,438,4 44 $347,832,174 $341,009,386 $295,190,000 Funded Percentage 69.2 % 7 9.3 % 70.9% 72.5% 76.9%
Investment Return 4.7 % 21.3 % -7.5% 6.1% 9.3%

CITY OF

NEWPORT BEACH
HISTORICAL INVESTMENT & THE CITY’S FUNDED
STATUS
26 92.3%

85.3%

57.4%

60.6%

67.4%

62.2%

65.8%

69.2%67.5%

63.8%

66.0%66.9%68.7%69.2%

80.5%

70.9%72.5%

76.9%
-25%
-20%
-15%
-10%
-5%
0%
5%
10%
15%
20%
25%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Funded Status CalPERS Investment Returns Discount Rate (Expected Return) -

CITY OF

NEWPORT BEACH
TURNOVER OF EMPLOYEES INTO TIERS 2 AND 3
27 85% 80% 75% 70% 64% 58% 58% 52% 46% 42% 39%
5%
6%
7%
7%
7%
7% 7%
7%
7%
7% 6%
10% 14% 18% 23% 29% 35% 35% 41% 47% 51% 55%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FY 23 FY24 FY25 Active Employees
Tier 1 Legacy Tier 2 Classic PEPRA■ ■ ■

CITY OF

NEWPORT BEACH

PENSION LIABILITY PAYDOWN STRATEGY
28 • The Finance Committee and City Council revisit the UAL paydown strategy as part of each year’s budget process
• In the FY 2024-25 Adopted Budget staff recommended a $40 million per year payment from the baseline budget plus an additional $5 million added as a supplemental appropriation at the time of budget adoption.
• For FY 2025-26, staff recommends a $40 million per year payment from the baseline budget plus an additional $5 million added as a supplemental appropriation at year-end.
• Results in anticipated paydown in FY 2032-33 assuming CalPERS earns

6.8% on investments over the next 10 years.

CITY OF

NEWPORT BEACH
RECAP: KEY MESSAGES
29 • Proposed General Fund budget for FY 2025-26 is balanced • Updated and comprehensive savings plans for long-term capital needs
• Maintained pension UAL payment of $40 million, recommending funding additional $5 million with year-end surplus, resulting in paydown of the liability in 2033
• Structural General Fund budget surplus of $12.3 million is projected for FY 2025-26 recommended to be maintained until negotiations with bargaining groups are complete.

CITY OF

NEWPORT BEACH
QUESTIONS?
30 CITY OF NEWPORT BEACH

CITY COUNCIL AGENDA

MAY 27, 2025
CITY COUNCIL CHAMBERS – 100 CIVIC CENTER DRIVE, NEWPORT BEACH, CA 92660

STUDY SESSION – 4:00 P.M. (PUBLIC WELCOME)
REGULAR MEETING – 4:30 P.M.

CLOSED SESSION – FOLLOWS MOTION FOR RECONSIDERATION

JOE STAPLETON, Mayor
LAUREN KLEIMAN, Mayor Pro Tem
MICHELLE BARTO, Councilmember
NOAH BLOM, Councilmember
ROBYN GRANT, Councilmember
SARA J. WEBER, Councilmember
ERIK WEIGAND, Councilmember

GRACE K. LEUNG, City Manager
AARON C. HARP, City Attorney
LEILANI I. BROWN, City Clerk

LEVINE ACT
Under the Levine Act, Section 84308 of the Government Code, a party to a proceeding before the City involving a contract (other than competitively bid, labor, or personal employment contracts), franchise, license, permit, or other entitlement for use, is required to disclose on the record of the proceeding any contribution in an amount of more than five hundred dollars ($500) made within the preceding 12 months by the party or the party’s agent to any elected or appointed officer of the City. If you have made a qualifying contribution, please ensure to make this disclosure on the record.

PUBLIC HEARINGS
If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues which you (or someone else) raised orally at the public hearing or in written correspondence received by the City at or before the hearing.

NOTICE TO THE PUBLIC
Any times listed in this agenda are provided as a courtesy and the actual item may be heard either before or after the time given.

This agenda was prepared by the City Clerk and staff reports are available in the City Council Chambers lobby located at 100 Civic Center Drive. Staff reports or other written documentation have been prepared or organized with respect to the items of business listed on the agenda. If you have any questions or require copies of any of the staff reports or other documentation regarding any item of business on the agenda, please contact City Clerk staff at 949-644-3005. Agendas and staff reports are also available on the City's webpage at newportbeachca.gov/agendas.

The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact City Clerk staff prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or [email protected]).

NEWPORT BEACH CITY COUNCIL AGENDA

CITY COUNCIL CHAMBERS
100 CIVIC CENTER DRIVE, NEWPORT BEACH, CA 92660
MAY 27, 2025

STUDY SESSION – 4:00 P.M. (PUBLIC WELCOME)
REGULAR MEETING – 4:30 P.M.

CLOSED SESSION – FOLLOWS MOTION FOR RECONSIDERATION

* * * * * * * * * * * * *

NOTE: A Special Joint Meeting of the Newport Beach City Council and the Finance Committee will be held at 4:00 p.m. in the same location (City Council Chambers). Please see the separate agenda for this meeting. The public is welcome to participate in the Special Joint Meeting, as well as the City Council Meeting.

* * * * * * * * * * * * *

I. ROLL CALL – 4:00 p.m.

II. CURRENT BUSINESS

SS1. Clarification of Items on the Consent Calendar

SS2. Proclamation Recognizing Sadie Susolik as Mayor for the Day

SS3. Review of the Proposed Fiscal Year 2025-26 Capital Improvement Program Budget Public Works staff will be presenting the proposed Fiscal Year 2025 -26 through 2030 -31 Capital Improvement Program (CIP). The CIP serves as a plan for the provision of public improvements, special projects, on-going maintenance programs, and the implementation of the City’s master plans. Projects in the CIP include improvements and major maintenance on arterial highways, local streets, and alleys; storm drain and water quality improvements; harbor, pier, and beach improvements; park and facility improvements; water and wastewater system improvements; transportation safety, reliability, and traffic signal improvements; and planning programs and studies. The pr esentation will review and focus on the proposed CIP budget of $108,937,997 for capital improvement projects and programs in FY 2025-26.

III. PUBLIC COMMENTS

The City Council of Newport Beach welcomes and encourages community participation. Public comments are invited on items listed on the agenda and non -agenda items. Speakers must limit comments to three minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Council has the discretion to extend or shorten the time limit on agenda or non-agenda items.

IV. RECESS

V. RECONVENE AT 4:30 P.M. FOR REGULAR MEETING

VI. ROLL CALL

VII. INVOCATION

VIII. PLEDGE OF ALLEGIANCE

IX. PRESENTATION

 History of the Boy Scout National Jamboree by Don Webb

City Council Meeting
May 27, 2025

Page 2 ends

X. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL ON

COMMITTEE ACTIVITIES

XI. PUBLIC COMMENTS ON CONSENT CALENDAR

This is the time in which Councilmembers may pull items from the CONSENT CALENDAR for discussion (ITEMS 1 – 13). Public comments are also invited on Consent Calendar items. Speakers must limit comments to three minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Councilmember, members of the public are invited to speak on each item for up to three minutes per item.

All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Councilmembers have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Council votes on the motion unless members of the City Council request specific items to be discussed and/or removed from the Consent Calendar for separate action.

XII. CONSENT CALENDAR

READING OF MINUTES AND ORDINANCES

1. Minutes for the May 13, 2025 City Council Meeting
Waive reading of subject minutes, approve as written, and order filed.

2. Reading of Ordinances
Waive reading in full of all ordinances under consideration, and direct the City Clerk to read by title only.

RESOLUTIONS FOR ADOPTION

3. Resolution No. 2025-24: Establishing the Position of Historian Laureate a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Adopt Resolution No. 2025-24, A Resolution of the City Council of the City of Newport Beach, California, Establishing the Position of Historian Laureate.

4. Resolution No. 2025-25: Approving Amendments to the Records Retention Schedule a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Adopt Resolution No. 2025-25, A Resolution of the City Council of the City of Newport Beach, California, Amending Certain Sections of the Records Retention Schedule and Authorizing Destruction of Certain Records.

CONTRACTS AND AGREEMENTS

5. San Miguel Park Accessibility Playground Improvements – Notice of Completion for Contract No. 9371-1 (24P01)
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

6. Utilities Department Locker Room Maintenance – Notice of Completion for Contract No. 9501-1 (25F03)
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

City Council Meeting
May 27, 2025

Page 3 ends

7. Public Bathroom Gate Fabrication and Installation - Reject All Bids for Contract No. 9761- 1 a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines, because this action will not result in a physical change to the environment, directly or indirectly; b) Reject all bids received for Contract No. 9761-1; and c) Direct staff to re-advertise the Public Bathroom Gate Fabrication and Installation project.

8. Approval to Increase the Purchase Order Amount with Vulcan Materials Co. for As-Needed Procurement of Asphalt Materials for the Public Works Department a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve a change order to Purchase Order No. 22500313 with Vulcan Materials Co., increasing the amount from $120,000 to $150,000 for Fiscal Year 2024-25.

9. Parks, Beaches & Recreation Commission Recommendations for Ocean Boulevard Vision Plan and The Great Rescue of 1925 Plaque
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Receive and file the Parks, Beaches & Recreation Commission’s revised Ocean Boulevard Concept Master Plan, dated March 4, 2025;
c) Approve the Donation Agreement with Paul Burnett for the fabrication, installation and maintenance of The Great Rescue of 1925 plaque, and authorize the Mayor and City Clerk to execute the agreement; and
d) Waive the requirements of City Council Policy L -6 to allow the placement of The Great Rescue of 1925 plaque within the public right-of-way at the Dahlia Avenue vista point.

10. Amendment to On-Call Maintenance Agreement with Duke’s Root Control, Inc., for Sewer Root Control Services
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Amendment No. One to the On-Call Maintenance/Repair Services Agreement with Duke’s Root Control, Inc., for Sewer Root Services, which extends the contract for two additional years to June 30, 2027, and increases the contract amount by $290,000, and authorize the Mayor and City Clerk to execute the Agreement.

11. Tentative Agreement with Newport Beach Police Association (NBPA) a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Receive and consider the Tentative Agreement between the City of Newport Beach and the Newport Beach Police Association.

12. Temporary Employment Agreement for City Clerk Services a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Pursuant to Charter Section 600, appoint Molly McLaughlin Perry as the Interim City Clerk for the City of Newport Beach; and
c) Authorize the Mayor and City Clerk to execute the Temporary Employment Agreement with Molly McLaughlin Perry for city clerk services.

City Council Meeting
May 27, 2025

Page 4 ends

MISCELLANEOUS

13. Set Public Hearing Date to Adopt Fiscal Year 2025-2026 Budget a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Schedule a public hearing on the City of Newport Beach’s Proposed Budget for Fiscal Year 2025-2026 for June 10, 2025, and direct the City Clerk to publish a notice of said hearing in accordance with Section 1102 of the Newport Beach Charter.

ACTION: MOVE AFFIRMATIVE ACTION OF THE CONSENT CALENDAR, EXCEPT FOR

THOSE ITEMS REMOVED

XIII. ITEMS REMOVED FROM THE CONSENT CALENDAR

XIV. MOTION FOR RECONSIDERATION

A motion to reconsider the vote on any action taken by the City Council at either this meeting or the previous meeting may be made only by one of the Councilmembers who voted with the prevailing side.

XV. PUBLIC COMMENTS ON CLOSED SESSION

XVI. CLOSED SESSION – Council Chambers Conference Room

A. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 2 matters

1. Agency Designated Representatives: Mayor Joe Stapleton and Mayor Pro Tem Lauren Kleiman.

Unrepresented Employees: Key and Management Group.

2. Agency Designated Representatives: Grace K. Leung, City Manager, and Jonathan Holtzman, Esq., Negotiators.

Employee Organizations: Newport Beach Fire Management Association (NBFMA); Newport Beach Lifeguard Management Association (NBLMA); Newport Beach Police Management Association (NBPMA); and Newport Beach Professional and Technical Employees Association (NBPTEA).

B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code § 54956.9 (d)(1)): 1 matter

Kristalea Houseman v. City of Newport Beach
Orange County Superior Court Case No. 30-2023-01359736

XVII. CLOSED SESSION REPORT

XVIII. ADJOURNMENT – In memory of Robert Smith

Testimony given before the City Council is recorded.

The timer light will turn yellow when the speaker has one minute remaining.

The timer light will turn red when the speaker has 10 seconds remaining.

PLEASE TURN CELL PHONES OFF OR SET IN SILENT MODE

CITY OF NEWPORT BEACH
FY 2025-26 THROUGH FY 2030-31

CAPITAL IMPROVEMENT PROGRAM
May 27, 2025
City Council Study Session
May 27, 2025
Study Session Item No. SS3
SS3-1

CAPITAL IMPROVEMENT PROGRAM
• Sets Priorities and Appropriates Funds
• Provides a Basis for Project Planning and Identifies
Potential Conflicts
• Develops and Constructs Identified Public Improvements • Addresses Significant Maintenance Projects
• Responds to Changing Priorities and Conditions
2 SS3-2
RECAP of the 2024-25 CIP
3 939 CAPITAL IMPROVEMENT PROJECTS COMPLETED
or to be Completed by June 30, 2025
Total Value: $82 Million
Plus 19 Projects in Design/Construction Valued at $50 Million including:
Library Lecture Hall – Witte Hall
City Yard Fueling and Transfer Station Upgrades
Assessment District 124 (Phase 2)
Bay Crossings – Water and Sewer Improvements
Water Well Rehabilitation – 3 Wells
Central Library Air Handler Replacement
s
333
SS3-3
•2 9 th Street Dock
•3 8 th Street and Lake Avenue Improvements
• AD-111 Alley Reconstruction
• AD-113 Alley Reconstruction
• Balboa Blvd/New port Blvd Pavement Rehabilitation
• Balboa Island Water Main Repl acement & Shore Cliffs Water System Improvements
• Bonita Creek Community Center Rehab
• Central Library Kitchen Rehabilitation
• City Bridge Maintenance
• Clean Earth Rover – Harbor Garbage Rover
• East Coast Hwy/San Miguel Pavement Rehab
• Harbor Eelgrass Survey
• Fire Station No 8 HVAC Improvements
• FY 23 Restroom Rehabilitation
• FY 23 Slurry Seal Program (CdM)
• FY 24 Playground Project – San Miguel Park
• FY 24 Traffic Signal Program – Balboa Blvd
COMPLETED CIP’s in FY 2024-25
4 • FY 24 Citywide Facility Painting Project
• FY 24 Restroom Rehabilitation
• FY 25 Street Concrete Repair Program
• FY 25 Pavement Repair Program
• FY 25 Slurry Seal Program
• Fleet Electrification and Vehicle Charging Master Plan • Ford Road Wastewater Pump Station Improvements
• Harbor Piers and Public Docks Rehabilitation
• Hillsborough Pump Station
• Irrigation Controllers Replacement – Phase 1
• Newport Blvd and WCH Landscape Improvements
• Oasis Senior Center Site Lighting – Phase 1
• Police Department Parking Lot Improvements
• Police Department Security Camera Improvements
• San Diego Creek Trash Interceptor
• Storm Drain System Upgrades
• Superior Ave/Hospital Road Pavement Rehabilitation
• Superior Pedestrian Bridge/Parking Lot
• Utility Undergrounding Assessment District 124 (Phase 1) • Utility Yard Locker Room Rehabilitation
• WCH MH and Valve Adjustments
SS3-4
PROPOSED 2025-26 CIP
5 Includes 69 Items
(Projects, Programs and Capital Expenses)
Total = $108.9 Million
$66.7 Million New Funding
$42.2 Million Re-Budget* from FY 2024-25
Large Re-Budgets include:
Balboa Library/Fire Station No 1 $9.5M Balboa Island Drainage / Pump Station Improvements $6.3M Harbor and Ocean Bulkheads and Seawalls Rehab $4.5M Big Canyon Restoration – Phase 3 $4.1M Collins Island Bridge and Seawall $2.1M
15th Street Restroom Replacement $1.1M *Assumed Re-Budget on July 1, 2025

24 -
25 SS3-5

CIP BUDGET SUMMARY
6 Category Rebudget Ne ww Budget % Total
Facilities $9,613,000 $10,709,000 19% $20,322,000
Streets & Drainage $13,271,000 $19,920,000 31% $33,191,000 Transportation $2,301,000 $0 2% $2,301,000
Parks, Harbors & Beaches $7,707,000 $16,521,000 22% $24,228,000 Water Quality/Environmental $4,322,000 $4,415,000 8% $8,737,000 Water $3,234,000 $13,428,000 15% $16,662,000
Wastewater $500,000 $1,000,000 1% $1,500,000
Other Projects $1,247,000 $750,000 2% $1,997,000
Total $42,195,000 $66,743,000 100% $108,938,000
The Proposed CIP Budget detail can be found on the City’s website:
https://www.newportbeachca.gov/government/departments/public-works SS3-6

FACILITIES
7 TOTAL BUDGET
$20.3 Million
_______________________________________________
¾ 15th Street Restroom Replacement
¾ Balboa Branch Library / Fire Station No.1 Replacement ¾ City Yard Fueling Support Facilities & Transfer Station Improvements ¾ Facilities Maintenance Master Plan (FMMP)
¾ Newport Coast Pickleball Lighting
¾ Utility Yard Facility Improvements
7 ________________________________
Replacement
SS3-7
STREETS and DRAINAGE
8 TOTAL BUDGET
$33.2 Million
_______________________________________________
¾ Balboa Island Drainage Master Plan/Pump Stations
¾ Balboa Island Street and Drainage Improvements (Collins Bridge) ¾ Beach Access Street Ends – Peninsula Point
¾ Bristol Street North Pavement Rehab – Jamboree Rd to Campus Dr ¾ Concrete Replacement Program (Eastbluff and Santa Ana Heights) ¾ Landscape Enhancement Program
(East Coast Hwy Beatification and Santa Ana Heights)
______________________
ollins Bridge)
SS3-8
STREETS and DRAINAGE
Continued
9 ¾ MacArthur Blvd Pavement Rehab – Jamboree Rd to Campus Dr ¾ Newport Blvd and Via Lido Pavement Rehab – WCH to Via Lido and Via Lido to Via Malaga
¾ Oceanfront Boardwalk Expansion – 14th Street to 20th Street ¾ Old Newport Blvd / West Coast Hwy Intersection Improvements ¾ Old Newport Blvd Curb & Gutter and Sidewalk Improvements p
SS3-9
STREETS and DRAINAGE
Continued
10 ¾ Pavement Management Plan Maintenance / Inspection
¾ San Miguel Drive Pavement Rehab - San Joaquin Hills Rd to Old Ford Rd ¾ Slurry Seal Program (Eastbluff and Santa Ana Heights) ¾ Spyglass Hill Rd Pavement Rehab - San Joaquin Hills Rd to San Miguel Dr SS3-10
STREETS and DRAINAGE
Continued
11 ¾ Storm Drain System Repair / Rehabilitation
gg(Jamboree Rd Undercrossing)
¾ Street Pavement Repair Program (Eastbluff and Santa Ana Heights) ¾ Via Lido and Via Oporto Intersection Improvements
¾ Von Karman Ave Pavement Rehab – MacArthur Blvd to Campus Dr ¾ West Coast Hwy Intersection Improvements and Pedestrian Bridge SS3-11

TRANSPORTATION
12 TOTAL BUDGET
$2.3 Million
_______________________________________________
¾ Balboa Peninsula Trolley Program
¾ Traffic Signage, Striping and Marking
¾ Traffic Signal Rehabilitation Program
SS3-12
PARKS, HARBORS and BEACHES
13 TOTAL BUDGET
$24.2 Million
_______________________________________________
PARKS
¾ Bonita Creek Park Athletic Field Turf Replacement
¾ Park Master Maintenance Plan (PMMP)
¾ Playground Refurbishment Program (Bonita Canyon Park) HARBOR and BEACHES
¾ Abandoned / Surrendered Watercraft Abatement
________________________________
lacement
SS3-13
PARKS, HARBORS and BEACHES
Continued
14 ¾ Balboa Island Boardwalk and Perimeter Drainage
¾ Balboa Island Seawall (Agate Ferry Landing)
¾ Balboa Island Seawall – Permitting and Design
¾ Balboa Yacht Basin Dock Replacement
¾ Balboa Yacht Basin Dredging
¾ Bathymetry Survey (Newport Island Channels)
¾ Beach and Bay Sand Management
¾ Harbor-wide Dredging
14 ls
)
SS3-14
PARKS, HARBORS and BEACHES
Continued
15 ¾ Harbor & Ocean Bulkheads / Seawalls / Structure Repairs ¾ Harbor & Ocean Maintenance / Minor Improvements
¾ Newport Pier & McFadden Square (Permitting & Design)
¾ Peninsula Seawall (Palm Ferry Landing)
SS3-15
WATER QUALITY and ENVIRONMENTAL
16 TOTAL BUDGET
$8.7 Million
_______________________________________________
¾ Big Canyon Restoration – Phase 3 (for CA Dept. of Fish & Wildlife) ¾ Environmental Habitat Restoration – Required Monitoring & Maintenance (Peninsula Point, Trash Interceptor & Big Canyon Phase 2) ¾ Newport Dunes Infiltration Basin
¾ TMDL Compliance / Water Quality Improvements
e / Water Quality Improvements
SS3-16
Water
17 TOTAL BUDGET
$16.7 Million
_______________________________________________
¾ Cathodic Protection Program
¾ CM-9 & CM-6 MWD Turnout Replacement
¾ Distribution Valve Replacement Program
¾ Grade Adjustments – Water Valves
¾ Irvine Terrace East, Shore Cliffs and Mid-Balboa Peninsula Water Line gg Replacements
¾ New Water Wells and Pipeline
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ SS3-17
Water
Continued
18 ¾ Recycled Water – Study / Design (Newport Center)
¾ Water and Wastewater Bay Crossing Main Replacement
¾ Water System Rehabilitation
¾ Zones 3 and 4 Pump Station Upgrades
SS3-18
Wastewater
19 TOTAL BUDGET
$1.5 Million
_______________________________________________
¾ Grade Adjustments – Sewer Manhole Covers
¾ Sewer Main Lining and Repair
19 SS3-19
Miscellaneous
20 TOTAL BUDGET
$2.0 Million
_______________________________________________
¾ Affordable Housing
¾ Fleet Electrification Program
¾ General Plan Update and & Airport Area Specific Plan
¾ Oil Well 3 Rehabilitation
¾ Oil Well 12 Rehabilitation
¾ Oil Well 14 Rehabilitation
¾ Oil Well 15 Rehabilitation
_______________________
an
SS3-20

CIP BUDGET SUMMARY
21 Category Rebudget Ne ww Budget % Total
Facilities $9,613,000 $10,709,000 19% $20,322,000
Streets & Drainage $13,271,000 $19,920,000 31% $33,191,000 Transportation $2,301,000 $0 2% $2,301,000
Parks, Harbors & Beaches $7,707,000 $16,521,000 22% $24,228,000 Water Quality/Environmental $4,322,000 $4,415,000 8% $8,737,000 Water $3,234,000 $13,428,000 15% $16,662,000
Wastewater $500,000 $1,000,000 1% $1,500,000
Other Projects $1,247,000 $750,000 2% $1,997,000
Total $42,195,000 $66,743,000 100% $108,938,000
The Proposed CIP Budget detail can be found on the City’s website:
https://www.newportbeachca.gov/government/departments/public-works SS3-21
Proposed CIP – By Fund
Total = $108,938,000
22 22
SS3-22
Water Fund
$16,948,000 , 15.6%
Wastewater Fund
$1 ,500,000 , 1.4%
TideandSubme~edlan ]
$21,612,551 , 19.8%
Parks Maintenance
Master Plan
$2,300,000 , 2.1 %
Facilities Maintenance
$2,500.,000 , 2.3% Gas Tax
$4,089,000 , 3.8%
General Fund
$13,344,900 , 12.2%
Grants - Contributions
$7,750,911 , 7.1%
Grants - Measure M
$4,796,535 , 4.4%
Major Facilit ies
Financing Plan
$19,513,500 , 17.9%
Other
$2,395,500 , 2.2%
Neighborhood
Enhancement
$5,717,100 , 5.3%
Measure M
$3,740,000, 3.4%
Comments / Questions
23 Your Public Works Department
Protecting and Providing Quality
Public Improvements and Services
NEWPORTBEACHCA.GOV/PUBLICWORKS
SS3-23

CITY OF NEWPORT BEACH
City Council Meeting Minutes
Study Session and Regular Meeting
May 13, 2025
Volume 66 - Page 313
I. ROLL CALL – 4:02 p.m.

Present: Mayor Joe Stapleton, Ma yor Pro Tem Lauren Kleiman, Councilmember Michelle Barto, Councilmember Noah Blom, Councilmember Robyn Grant, Councilmember Sara J. Weber, Councilmember Erik Weigand
II. CURRENT BUSINESS
SS1. Clarification of Items on the Consent Calendar – None SS2. Presentation from the Lion’s Hear t Boys Group – Corona del Mar Chapter Presidents Farris Kassab and Nick Klichan stated that Lion’s Heart is a nonprofit organization that provides teens with opport unities to serve their community, earn service hours, and gain leadership skills, noted their Chapter has completed over 1,300 hours of public service, and discussed the types of organizations and events they participate with.

SS3. Proclamation Recognizing National Public Works Week Mayor Stapleton read the proclamation which recognized May 18-24, 2025, as National Public Works Week and presented it to Public Works Director Webb and Utilities Director Vukojevic.

The directors thanked the City, encouraged th e community to pay tribute to Public Works professionals, and announced the Touch A Truck event on May 17, 2025, from 9:00 a.m. to noon at Peninsula Park near the Balboa Pier.

Mayor Stapleton thanked the directors and staf f for their service, and congratulated Public Works Director Webb on his upcoming retirement.

SS4. Expansion of City Trolley Concept
Public Works Director Webb and Transportation Manager Sommers utilized a presentation to summarize the ongoing efforts since the last study session in September 2024, discuss the collaboration with the Ad Hoc Transit, Transp ortation, Parking and Mobility City Council Committee and engagement with the public, highlight the proposed trolley routes and schedule, discuss the trolley vehicles, review estimated costs, and review grant opportunities and next steps.

Councilmember Blom acknowledged the challenge of developing a full transit system in Newport Beach and expressed gratitude towards staff for tackling this task.

Councilmember Grant expressed gratitude toward the committee and staff for their work on the trolley expansion project. She noted the sign ificant opportunity th e expansion presents, particularly in addressing parking issues in the City.

Councilmember Weigand thanked everyone involved for their efforts and inquired about road furniture, advertising on the trolleys, and the po tential for adding bike racks at locations with high ridership. Public Works Director Webb stated that road furniture was discussed but it was determined that benches were not needed; ho wever, bike racks may be an option. Mayor Stapleton and Councilmember Blom expressed their desire to not allow advertisements on the trolleys.

May 27, 2025
Agenda Item No. 1
Draft
– C
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ve their communitye their commu
completed mplete over over 1,1 300
events s they participate withthey participate w
onal Public Works WeekWorks Week
lamation which which recognizrecognizeded May 18M
it to Public Works Director WebbWorks Director Webb an
he City , encouraged the communityuraged the community
ounced the Touch A Truck event on Mhe Touch A Truck eve ear the Balboa Pierar the Balboa Pie .
on thanked n thanked thethe directors irector and staff f or or Webb on his Webb on his upcoming upcoming retiremenr of City Trolley Conceptof City Trolley Co
rector Webbtor Webb andan Tran
going efforts ing effor sinc
e Ad Hoc TeA d
ent wit
•
A. 119
~ -~ 1 .. ~ d
-
.....
.....

City of Newport Beach
May 13, 2025
Volume 66 - Page 314
Mayor Stapleton emphasized the potential for increasing ridership, highlighted Laguna Beach's trolley ridership, and expressed excitement abou t the historical connection to Newport Beach's red car trolleys from 1906.

Jim Mosher questioned Council's approach in th e planning process for the trolley expansion, suggesting that procedural issues might have limited public participation.

Adam Leverenz emphasized the importance of transparent decision-making to ensure community involvement and fairness in the planning stages.

A straw vote was unanimously agreed upon to move forward with the expansion of the City trolley program.

III. PUBLIC COMMENTS
Dael Wilcox, a goatscaper, shared his experience with a contract dispute involving a condominium association in the City and requeste d assistance in obtaining a variance to continue his goat-based landscaping business in Newport Beach.

Chad Tillner expressed concerns about the decision-making process at the April 29, 2025 City Council meeting regarding the temporary patio at Five Crowns and urged Council to reconsider its decision.

IV. RECESSED – 4:45 p.m.

V. RECONVENED AT 4:45 P.M. FOR REGULAR MEETING
VI. ROLL CALL

Present: Mayor Joe Stapleton, Mayor Pro Tem Lauren Kleiman, Councilmember Michelle Barto, Councilmember Noah Blom, Councilmember Robyn Grant, Councilmember Sara J. Weber, Councilmember Erik Weigand
VII. INVOCATION – Pastor W. Dan Erlenbusch, Newport Harbor Lutheran Church VIII PLEDGE OF ALLEGIANCE – Councilmember Blom
IX. PRESENTATION
● History of the Completion of Newport Harbor by Bill Lobdell Bill Lobdell utilized a presentation to discuss how Newport Harbor has changed from 1870 to 1936.

He reviewed the harbor’s original geography before the formation of the peninsula and islands, the discovery of “New Port” by Captain Samuel Dunn ells, challenges due to the dangerous harbor entrance and shallow depths, failed attempts to build jetties in the 1920s, the Federal funding that was obtained during the Great Depression for harbor improvements, the completion of renovations and official opening of the newly-dredged Newpor t Harbor with rebuilt jetties on May 26, 1936.

Mr. Lobdell pointed out that the harbor's difficulty in accommodating large commercial ships inadvertently led to its development as a pleasure harbor even to this day.

X. CITY COUNCIL ANNOUNCEMENTS AND OR AL REPORTS FROM CITY COUNCIL ON

COMMITTEE ACTIVITIES
Councilmember Weigand:
x Announced he will be attending an Orange County Sanitation District meeting for administration and finance, as well as an Orange County Mosquito and Vector Control District meeting Draft
g
aking process at aking process
wns s and and urged ged CCouncio

GULAR MEETINGMEETING
af
n, Mayor Pro Tem Lauren Kleimanr Pro Tem Lauren K
oah Blom, Councilmember Robyn Gah Blom, Councilmember R Erik WeigandErik Weigand
astor W. Dan Erlenbusch, Newporstor W. Dan Erlenbusch,
EGIANCEGIANCE –– Councilmember unc
Don of Newon
-
City of Newport Beach
May 13, 2025
Volume 66 - Page 315
Councilmember Barto:
x Attended the Newport Harbor Yacht Club and Lido Isle Yacht Club opening day ceremonies, the Balboa Bay Resort scholarship night, and the Corona del Mar Residents Association Town Hall x Announced she will be completing the Citizens’ Police Academy Councilmember Grant:
x Attended the Newport Mesa Irvine Interfaith Coun cil breakfast, the Newport Theater Arts Center open house, the Balboa Island mural unveiling, several yacht club opening day ceremonies, and the Daughters of the American Revolution scholastic awards event x Displayed a slide to discuss the Transportation Corridor Agencies (TCA) environmental initiatives, its commitment to environmental restoration, and highlighted the spring tour event Councilmember Blom:
x Recognized the significance of Mother’s Day, the importance of mothers, and acknowledged his wife, Marin
Mayor Pro Tem Kleiman:
x Announced that she attended the Southern California Association of Governments (SCAG) General Assembly meeting
Mayor Stapleton:
x Attended the Newport Mesa Irvine Interfaith Council breakfast, Newport Beach International Boat Show, the OrangewoodFest, several yacht club opening day ceremonies, the Corona del Mar Residents Association Town Hall, scholarship events at the Balboa Bay Resort and Elks Lodge, and the Keck Medicine of USC – Newport Beach Radiation Oncology and Imaging grand opening x Announced that the Newport Beach Foundation has started its 12 th Distinguished Citizen Program
class
x Participated in the filming of the “Wear Your Lifejacket to Work Day” video with Harbormaster Blank for National Safe Boating Week
x Displayed slides to highlight the Orange County Marathon and beach maintenance XI. PUBLIC COMMENTS ON CONSENT CALENDAR
Regarding Items 3 (Use of Devices on the Beach), 7 (Ad Hoc Committee on Utilization of Lower Castaways and Aquatic Center Site Options), and 10 (Short-Term Lodging Co mpliance and Hotline), Adam Leverenz noted improvements in bicycle en forcement, expressed hope for open-mindedness related to the use of Lower Castaways, and encouraged the City to gather short-term lodging rental rate data as suggested by the California Coastal Commission.

XII. CONSENT CALENDAR

READING OF MINUTES AND ORDINANCES

1. Minutes for the April 29, 2025 City Council Meeting
Waive reading of subject minutes, approve as amended, and order filed.

2. Reading of Ordinances
Waive reading in full of all ordinances under consideration and direct the City Clerk to read by title only.

ORDINANCE FOR ADOPTION

3. Ordinance No. 2025-6: Amending Chapter 11.04 ( Parks, Park Facilities, and Beaches ) of the Newport Beach Municipal Code Related to the Use of Bicycles, Electric Bicycles, and Other Such Devices on the Beach
Draft
Associatsoci
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City of Newport Beach
May 13, 2025
Volume 66 - Page 316
a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Conduct second reading and adopt Ordinance No. 2025-6, An Ordinance of the City Council of the City of Newport Beach, California, Amendi ng Chapter 11.04 (Parks, Park Facilities, and Beaches) of the Newport Beach Municipal Code Rela ted to the Use of Bicycl es, Electric Bicycles, and Other Such Devices on the Beach.

RESOLUTIONS FOR ADOPTION

4. Resolution No. 2025-20: Adopting a Memorandum of Understanding with the Newport Beach Firefighters Association and Associated Salary Schedule (C-2060) a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2025-20, A Resolution of the City Council of the City of Newport Beach, California, Adopting a Memorandum of Understanding Between the City of Newport Beach and the Newport Beach Firefighters Association and Associated Salary Schedule; and c) Approve Budget Amendment No. 25-063 appropriating $422,413.15 in increased expenditures in various City division salary and benefi ts accounts from unappro priated General Fund balance.

5. Resolution No. 2025-21: Adopting a Memorand um of Understanding with the Association of Newport Beach Ocean Lifeguards and Associated Salary Schedule (C-2058A) a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2025-21, A Resolution of the City Council of the City of Newport Beach, California, Adopting a Memorandum of Understanding Between the City of Newport Beach and the Association of Newport Beach Ocean Lifeguards and Associated Salary Schedule; and c) Approve Budget Amendment No. 25-061 appropriating $127,947.97 in increased expenditures in various City division salary and benefi ts accounts from unappro priated General Fund balance.

6. Resolution No. 2025-22: Accept State of Cali fornia, Department of Parks and Recreation, Division of Boating and Waterways 2025 Grant for the Marina Park Boating Program a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2025-22, A Resolution of the City Council of the City of Newport Beach, California, Authorizing Acceptance of Gran t Agreement C8969330 Be tween the State of California Department of Parks and Recreation, Division of Boating and Waterways and the City of Newport Beach for Reimbursement of the Co st for Replacement Equipment, Refurbishment Items, Safety Equipment and Scholarships for the Marina Park Boating Program ; c) Authorize the City Manager to sign and execute the Grant Agreement and subsequent related documents as may be related to the reimbursement of the cost for the adaptive sailing equipment and replacement items for the Marina Park Boating Program; and d) Approve Budget Amendment No. 25-064 to record and appropriate $46,000 in grant revenue from the State of California Division of Boating and Waterways to Marina Park – Marina Park Sailing account 0107023-561086-G2502 and in expenditure appropriations to Marina Park – Equipment NOC account 0107023-911024-G2502.

7. Resolution No. 2025-23: Creating the Ad Hoc Committee on Utilization of Lower Castaways and Aquatic Center Site Options
a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and Draft
ciateiat
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hange to the environment, directly orhe environment, direc 21, A Resolution of the City Councution of the City Coun Memorandum of Understanding Betwdum of Understanding Betw wport Beach Ocean Lifeguards and Ach Ocean Lifeguar
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City of Newport Beach
May 13, 2025
Volume 66 - Page 317
b) Adopt Resolution No. 2025-23, A Resolution of the City Council of the City of Newport Beach, California, Creating the Ad Hoc Committee on Utilization of Lower Castaways and Aquatic Center Site Options.

CONTRACTS AND AGREEMENTS

8. Superior Avenue and Hospital Road Pave ment Rehabilitation (Project No. 23R14) – Notice of Completion for Contract No. 8894-2
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

9. Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement – Award of Contract No. 9750-1 (25F02)
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Find the bid submitted by Rod-West Floor Covering LLC to be non-responsive; d) Award Contract No. 9750-1 to Commercial Interior Resources for the total bid price of $151,070 for the Central Library, OASIS Senior Center and VJ Community Center Carpet Replacement, and authorize the Mayor and City Clerk to execute the contract; and e) Establish a contingency of $15,000 (approximate ly 10% of total bid) to cover the cost of unforeseen work not included in the original contract.

10. Professional Services Agreement with De ckard Technologies, Inc. for Short-Term Lodging Compliance & Hotline (C-9875-1)
a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a Professional Services Agreement with Deckard Technologies , Inc. for Short-Term Lodging Compliance and Hotline for five years for a not-to-exceed amount of $243,750 piggybacking off the procurement of the City of Oxnard’s formal solicitation; and c) Authorize the Mayor and the City Clerk to execute the agreement.

11. Approval of On-Call Health Screening Services Agreements a) Determine this action is exempt from th e California Environmental Quality Act (CEQA) pursuant to Sections 15 060(c)(2) and 15060(c)(3) of the CEQ A Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve an On-Call Professional Services Ag reement with Hoag Clinic, dba Hoag Executive Health (C-8654-1A), on a form approved by the City Attorney, with a not-to-exceed amount of $925,000 and a five-year term; and
c) Approve an On-Call Professional Services Agre ement with The Regents of the University of California on behalf of the University of California at Irvine Joe C. Wen School of Population and Public Health (C-8654-5), on a form approve d by the City Attorney, with a not-to-exceed amount of $500,000 and a five-year term.

Motion by Mayor Pro Tem Kleiman, seconded by Councilmember Barto,to approve the Consent Calendar; and noting the amendments to Item 1.

The motion carried unanimously.

XIII. ITEMS REMOVED FROM THE CONSENT CALENDAR – None
ng LLC to bLLC to b
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City of Newport Beach
May 13, 2025
Volume 66 - Page 318
XIV. PUBLIC COMMENTS ON NON-AGENDA ITEMS
George Lesley announced the 16 th Annual Field of Honor at Castaways Park starting May 17, 2025, invited the public to attend the free events whic h honors military personnel a nd first responders, and indicated that the field will also feature artwork by local fifth grade students.

Jim Mosher requested that Council reconsider its decision relative to the Five Crowns temporary patio that was considered at the April 29, 2025 City Council meeting since the public hearing was closed prior to Council modifying the Conditions of Approval. He believed doing this might have impacted public participation.

Adam Leverenz echoed Mr. Mosher's procedural concerns regarding the Five Crowns temporary patio, emphasizing that changes to significant mitigating factors such as sound walls and time limits, might have discouraged some residents from participating in the discussions. He advocated for reconsideration of the decision on the basis of transparency and fairness.

City Attorney Harp explained that the City Council' s de novo review allowed for Council to make changes to the Conditions of Approval and that th e applicant is still required to comply with the municipal code regarding noise limits.

XV. CURRENT BUSINESS

12. Status of City of Newport Beach Vacancies and Retention Efforts Pursuant to Government Code Section 3502.3
Human Resources Director Salvini and Huma n Resources Manager Ro driguez utilized a presentation to discuss the City’s employee vacancy rates and recruitment and retention efforts.

No bargaining unit group or member of the public spoke on the item after Mayor Stapleton opened the floor for comments, so the item was received and filed.

XVI. MOTION FOR RECONSIDERATION – None
XVII. PUBLIC COMMENTS ON CLOSED SESSION – None
City Attorney Harp announced that the City Counc il would adjourn to Closed Session to discuss the items listed on the Closed Session agenda and read the titles.

Mayor Stapleton recessed the meeting at 5:26 p.m.

XVIII. CLOSED SESSION – Council Chambers Conference Room A. CONFERENCE WITH LABOR NEGOTIATORS
(Government Code § 54957.6): 2 matters

1. Agency Designated Representatives: Mayor Joe Stapleton and Mayor Pro Tem Lauren Kleiman, Negotiators.

Unrepresented Employees: Unrepresented Employees in the Key and Management Group.

2. Agency Designated Representatives: Grace K. Leung, City Manager, Barbara Salvini, Director of Human Resources, and Jonathan Holtzman, Esq., Negotiators.

Unrepresented Employees: Newport Beach Employees League.

Draft
licant cant
Vacancies and Retention ies and Retent
ini and Human Resources ManaHuman Resource
s employee vacancy ratesvacancy rates andand recruire
r member of the public spoke on theer of the public spoke o the item was received and filed.the item was received and NSIDERATIONNSIDERATIO –– None Non
Dr
ENTS ON CLOSED SESSIONTS ON CLOSED SESSIO – N
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nnounced that the City Counced that the
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•• .. ..

City of Newport Beach
May 13, 2025
Volume 66 - Page 319
B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(Government Code § 54956.9 (d)(1)): 1 matter
Joseph Cartwright v. City of Newport Beach
Workers’ Compensation Appeals Board Case No. ADJ15869339 Mayor Stapleton reconvened the meeting at 6:16 p.m.

XIX. CLOSED SESSION REPORT
City Attorney Harp announced that no reportable actions were taken.

XX. ADJOURNMENT – Adjourned at 6:16 p.m. in memory of Elizabeth Stahr The agenda and amended agenda were posted on the City's website and on the City Hall electronic bulletin board located in the entran ce of the City Council Chambers at 100 Civic Center Drive, Newport Beach, on May 8, 2025, at 4:00 p.m., and May 9, 2025, at 11:15 a.m. ____________________________________________
Joe Stapleton
Mayor
__________________________________________
Leilani I. Brown
City Clerk
Draft
________________________________________
Joe Stapletonoe Stapleton
Mayoryor
____________________
.. -.-- .... ...

3-1

NEWPORT BEACH
City Council Staff Report

CITY OF
May 27, 2025
Agenda Item No. 3
ABSTRACT:

If adopted, Resolution No. 2025-24 would es tablish a volunteer City of Newport Beach Historian Laureate position.

DISCUSSION:

At the City Council’s April 15, 2025 meeting, Mayor Joe Stapleton and Councilmember Robyn Grant requested, pursuant to City Counc il Policy A-1, information on creating a historian laureate program. The City Council voted unanimously, via a straw poll, in favor of staff returning with an item.

The role of the historian laureate would be to increase public awareness of the history of the City of Newport Beach. The historian laureate would interpret past events in the city and provide thoughtful, educational and enjoyable narratives and presentations when required. The historian laureate would also carefully document current events for the benefit of future generations.

If adopted, Resolution No. 2025-24 would create the Newport Beach historian laureate position. The proposed term, qualifications, selection process and responsibilities of the position are included as Attachment A to the resolution and are summarized below.

The historian laureate would be a volunteer position, nominated by the Mayor and appointed by the City Council to a fo ur-year term with no term limits. The position’s responsibilities would be to:

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Melissa Hartson, Library Services Director - 949-717-3801, [email protected]
PREPARED BY: Rebecca Lightfoot, Library Services Manager - 949-717-3819 [email protected]
TITLE: Resolution No. 2025 -24: Establishing the Position of Historian Laureate
--
Resolution No. 2025-24: Establishing the Position of Historian Laureate May 27, 2025

Page 2 ends

3-2

1. Acquire, prepare, record and report facts of historical significance to the City of Newport Beach;

2. Collaborate with the c ity’s historical societies;

3. Collaborate with City departments and the Cultural Arts Division of the Library Services Department, to identify meaningful event opportunities;

4. Provide presentations to organizations;

5. Develop activities to help raise awareness of the City’s history;

6. Respond to inquiries regarding the c ity’s history;

7. Participate in civic and patriotic events;

8. Coordinate historical research;

9. Report to the City Council annually and as required on history-related issues.

FISCAL IMPACT:

There is no fiscal impact related to this item as it will be an unpaid volunteer position.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section [insert exemption section number (short description of section)] of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Resolution No. 2025-24

ATTACHMENT A

3-3
RESOLUTION NO. 2025-_

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, ESTABLISHING

THE POSITION OF HISTORIAN LAUREATE
WHEREAS , Section 200 of the City Charter, of the City of Newport Beach ("City"), vests the City Council with the authority to make and enforce all laws, rules and regulations with respect to municipal affairs subject only to the restrictions and limitations contained in the City Charter and the State Constitution, and the power to exercise, or act pursuant to any and all rights, powers, and privileges or procedures granted or prescribed by any law of the State of California; WHEREAS , the City of Newport Beach has a rich and vibrant history, deeply rooted in maritime culture, civic development, and community heritage that spans generations;
WHEREAS, it is in the public interest to preserve, promote, and share this history for the benefit of current and future residents, visitors, and scholars; WHEREAS , the City desires to create the honorary, unpaid position of a volunteer Newport Beach Historian Laureate ("Historian Laureate") to support these efforts through research, collaboration, public engagement, and historical interpretation; WHEREAS , the Historian Laureate will serve in a civic capacity to acquire, prepare, and report facts of historical significance, respond to historical inquiries, and develop activities that raise awareness of Newport Beach's historical legacy; WHEREAS , the Historian Laureate will work collaboratively with the City's historical societies, library personnel , and other City departments on matters of historical importance;
WHEREAS , the individual serving in this role shall not receive compensation, and their service shall be offered freely and without coercion; WHEREAS , the Historian Laureate shall possess knowledge of Newport Beach history and its sources, and demonstrate strong research, communication, and interpretive skills, along with the ability to collaborate effectively with the public and City officials; and
3-4
Resolution No. 2025-

Page 2 of 3 ends

WHEREAS , the Historian Laureate will report annually to the City Council regarding historical matters and initiatives undertaken during their service.

NOW, THEREFORE , the City Council of the City of Newport Beach resolves as follows:

Section 1: The City Council does hereby create the Newport Beach Historian Laureate position. The term, qualifications, selection process, and responsibilities of the Historian Laureate are set forth in Attachment A, which is incorporated herein by this reference.

Section 2: If any section, subsection, sentence, clause or phrase of this resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 3: The recitals provided in this resolution are true and correct and are incorporated into the substantive portion of this resolution.

Section 4: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060( c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
3-5
Resolution No. 2025-

Page 3 of 3 ends

Section 5: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution.

ADOPTED this 27th day of May, 2025.

ATTEST:

Leilani I. Brown
City Clerk
APPROVED AS TO FORM:

CITY ATTORNEY'S OFFICE
J --C u ... ~-
A1il C. Harp ~
City Attorney
Joe Stapleton
Mayor
Attachment: Attachment A - Historian Laureate Volunteer Position Description 3-6
ATTACHMENT "A"
3-7

HISTORIAN LAUREATE

VOLUNTEER POSITION DESCRIPTION
AUTHORIZATION:

APPOINTMENT PROCESS:

TERM:

QUALi FiCA TIONS
OF HISTORIAN LAUREATE:

PURPOSE &
RESPONSIBILITIES:

Established by Resolution No. 2025-_ adopted on
May 27, 2025.

The Historian Laureate shall be nominated by the
Mayor and confirmed by the City Council. The Mayor
may appoint two (2) City Council Members to an ad
hoc committee to consider qualified candidates.

The person appointed by the City Council to this
volunteer position will serve for a four (4) year term, with no term limits, subject to the pleasure of the City Council.

The Historian Laureate shall:

A. Be a resident of the City of Newport Beach;
B. Have a strong knowledge of: (1) Newport Beach
history; (2) historical sources including, but not
limited to, Newport Beach's people, collections, and
other data sources; and (3) the tools and techniques
for historical research, writing, and presentations;
C. Communicate effectively both verbally and in
writing;
D. Be able to understand, interpret, and catalog
historical facts;
E. Have excellent interpersonal skills; and
F. Have the ability to analyze and interpret historical information.

A. Acquire, prepare, record, and report facts of
historical significance to the City of Newport Beach;
B. Collaborate with the Newport Beach historical
societies;
C. Collaborate with City departments on historical
issues, including the Cultural Arts Division of the
Library Services Department;
D. Provide presentations to organizations;
3-8
E. Develop activities to raise awareness of the City's
history;
F. Respond to inquiries regarding the City's history;
G. Coordinate historical research; and
H. Report to City Council (at least annually) on
historical matters.

CITY APPOINTEE POLICIES: The Historian Laureate shall abide by the following provisions of Council Policy A-2 to the same extent
as a member of a board, commission or committee:

Conflict of Interest; Expressions of Official City
Position or Policy; Private Digital Communications;
Fundraising & Contracting; and Use of City
Stationery and Email.
4-1
E
tWKZd
,
City Council Staff Report
/dzK&
May 27, 2025
Agenda Item No. 4
ABSTRACT:

The City of Newport Beach continues to improve its records management program by completing an annual update of its Recor ds Retention Schedule (RRS) to incorporate new laws and business practices. On July 23, 2024, the City Council approved Resolution No. 2024-49, amending sections of the RRS, authorizing destruction of certain City records, and indicating that major or substantive revisions to the RRS are required to be considered by the City Council for review and approval. Proposed amendments to the RRS are included as exhibits to Resolution No. 2025-25.

DISCUSSION:

The RRS was originally adopted in August 2003 and provided records descriptions and applied retention periods to City records. Since then, the City Council has approved multiple revisions to the RRS. The purpose of the revisions is to keep the RRS as up to date as possible and to guide staff in the creat ion, maintenance and destruction of City records. The City’s records retention consultant, Diane Gladwell of Gladwell Governmental Services, Inc., specializes in local government records and conducts an annual review of the City’s RRS to provid e recommendations based on new laws and business practices.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Leilani I. Brown, City Clerk - 949-644-3005,
[email protected]
PREPARED BY: Cassandra Hawks, Records Specialist - 949-644-3005, [email protected]
TITLE: Resolution No. 202 5-25: Approving Amendments to the Records Retention Schedule
--
Resolution No. 2025-25: Amendments to the Records Retention Schedule May 27, 2025

Page 2 ends

4-2

In addition, staff from each department periodically reviews their department’s records retention schedules and provides input when required, and the City Cle rk’s Office meets with each department on an as-needed basis to review specific records. This collaboration, along with the consultant’s review of the RRS, resulted in a set of recommended changes for the City Council to consider. These changes include, but are not limited to, consolidating retention codes, creating new codes to remain compliant with legal requirements, and removing redundant language. Additionally, the need to maintain paper has been eliminated if the digital version is preserved and meets the requirements established in the RRS.

The City Clerk’s Office, City Attorney ’s Office, and Diane Gladwell reviewed the recommended revisions to the RRS and, based on best practices, agree that the changes are acceptable.

FISCAL IMPACT:

There is no fiscal impact related to this item.

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Resolution No. 2025-25

ATTACHMENT A
4-3
RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF NEWPORT BEACH, CALIFORNIA, AMENDING

CERTAIN SECTIONS OF THE RECORDS RETENTION

SCHEDULE AND AUTHORIZING DESTRUCTION OF

CERTAIN RECORDS
WHEREAS , the maintenance of numerous records is expensive , slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Newport Beach ("City"); WHEREAS , California Government Code Section 34090 et seq. provides a procedure whereby any City record that has served its purpose and is no longer required may be destroyed ;
WHEREAS , the State of California has adopted guidelines for retention periods for various government records;
WHEREAS , on August 12, 2003, the City Council adopted Resolution No. 2003- 39, approving the initial records retention schedule ("First Records Retention Schedule"); WHEREAS , on December 12, 2006, the City Council adopted Resolution No. 2006-104, amending the First Records Retention Schedule; WHEREAS , on February 8, 2011, the City Council adopted Resolution No. 2011- 18, adopting a new records retention schedule and rescinding Resolutions Nos. 2003-39 and 2006-104 ("Second Records Retention Schedule");
WHEREAS , on May 13, 2014, the City Council adopted Resolution No. 2014-35 , adopting a new records retention schedule and rescinding Resolution No. 2011-18 ("Third Records Retention Schedule");
WHEREAS , the City Council has adopted Resolution Nos. 2016-48 , 2018-18, 2019-24, 2021-75 , 2023-17, and 2024-49 amending the Third Records Retention Schedule ("Records Retention Schedule"); and
WHEREAS , the City is continuing to improve its records management program , including updating the City's Records Retention Schedule to incorporate new laws and business practices.

NOW, THEREFORE , the City Council of the City of Newport Beach resolves as follows:
4-4
Resolution No. 2025-

Page 2 of 3 ends

Section 1: The term "records" as used herein shall include any written or electronic documents, instructions, books, microforms, electronic files, magnetic tape, optical media, papers, or other items as defined by the California Public Records Act ("CPRA") under California Government Code Section 7920.545.

Section 2:- The Records Retention Schedule is hereby amended, in part, as set forth in Exhibit A, with said amendments incorporated into the Records Retention Schedule as set forth in Exhibit B, both of which are attached hereto and incorporated herein by this reference.

Section 3: All other parts of the Records Retention Schedule that are not modified by the adoption of this resolution, shall remain unchanged and in effect.

Section 4: The records of the City of Newport Beach, as set forth in the Records Retention Schedule, as amended, are hereby authorized to be destroyed in accordance with California Government Code Section 34090 et. seq. and the applicable timeline set forth in the Records Retention Schedule, as amended, upon the request of the Department Directors and with the written consent of the City Attorney, without further action by the City Council of the City of Newport Beach.

Section 5: The following amendments are hereby authorized to be made with the consent of the City Clerk, City Manager, and City Attorney, to the Records Retention Schedule, as amended, without further action by the City Council: (1) minor clarifications or improvements of records descriptions, (2) changes of Office of Record/re-naming of departments or divisions, and (3) new records series being added; as long as those additions or amendments do not reduce the retention timeline or eliminate any portion of the Records Retention Schedule, as amended. Although these items do not require City Council approval, a summary of all changes shall be made available to the City Council for review.

Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Section 7: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. 4-5
Resolution No. 2025-

Page 3 of 3 ends

Section 8: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional.

Section 9: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution.

ADOPTED this 27th day of May, 2025.

ATTEST:

Leilani I. Brown
City Clerk
APPROVED AS TO FORM:

CITY A ORNEY'S OFFICE
Aaron C. Harp
City Attorney
Attachment( s):

Joe Stapleton
Mayor
Exhibit A - Records Retention Schedule Update - Individual Proposed Changes Exhibit B - Records Retention Schedule

Exhibit A

Records Retention Schedule Update –
Individual Proposed Changes

https://www.newportbeachca.gov/home/showpublisheddocument/76679/638 833335614130000
4-6
Exhibit B

Records Retention Schedules

Available separately due to bulk at:

https://www.newportbeachca.gov/home/showpublisheddocument/76677/638 833273594548679

4-7
5-1

NEWPORT BEACH
City Council Staff Report

CITY OF
May 27, 2025
Agenda Item No. 5
ABSTRACT:

On October 8, 2024, the City Council awarded Contract No. 9371-1 for the San Miguel Park Accessible Playground Improvements to R.E. Schultz Construction, Inc. (R.E. Schultz). The project involved replacing the existing playground equipment with new, accessible features, removing physical barriers and accommodating disability access. The work is now complete and staff requests City Council acceptance and close out of the contract.

RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

DISCUSSION:

Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$819,475 $804,778.50 - $14,696.50 - 1.8%
Allowed Contract Time +
Approved Extensions (Days) = 54 Actual Time Used (Days) 54 This project involved replacing the existing play equipment with accessible play equipment, installing new rubber surfacing, and replacing the adjacent sidewalk to meet current ADA guidelines.

The design of the new play equipment incorporated feedback received from public outreach meetings and includes over 20 ground accessible components for all ability levels along with additional elevated components accessible by transfer platforms.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: San Miguel Park Accessibility Playground Improvements – Notice of Completion for Contract No. 9371-1 (24P01)
--
San Miguel Park Accessible Playground Improvements –
Notice of Completion for Contract No. 9371-1
May 27, 2025

Page 2 ends

5-2

The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:

Original bid amount: $ 819,475.00
Actual Cost of Bid Items Constructed: $ 786,137.50
Total Change Orders: $ 18,641.00
Final contract cost: $ 804,778.50

The final total contract amount was $804,778.50, which is approximately 1.8% less than the original bid amount. Two contract change orders were provided to replace additional grass areas, re-paint the existing shade structure, replace a belt swing with an ADA bucket swing, and replace the existing deteriorated bike rack.

A summary of the project schedule milestones is as follows:

Due to unforeseen weather delays and contract change orders for requested additional playground improvements, the contractor was granted nine additional workdays to complete the project.

FISCAL IMPACT:

The San Miguel Park Accessible Playground Improvements were funded from the Fiscal Year 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the Community Development Block Grant (CDBG) and Building Excise Tax (BET) in the following accounts:

Account Description Account Number Amount
CDBG 12001-980000-24P01 $ 607,680.00
BET Fund 14101-980000-24P01 $ 197,098.50
Total: $ 804,778.50

The City Council approved the CBDG federal grant funding for this project with Resolution Nos. 2023-23 and 2024-30 in the CDBG Annual Action Plans for the 2023-2024 and 2024-2025 fiscal years.

The BET fund is used to account for property development taxes imposed on construction and occupancy of all residential, commercial, industrial units, and mobile home parks for which a building or construction permit is issued. BET funds can be used for acquiring, improving, expanding and equipping City fire stations, libraries and parks as provided by Chapter 3.12 of Newport Beach Municipal Code.

Estimated Start of Construction per Annual Baseline Schedule January 20, 2025 Actual Start of Construction Per Notice to Proceed January 13, 2025 Estimated Completion per Annual Baseline Schedule March 21, 2025 Substantial Completion Date Inclusive of Extra Work April 1, 2025 San Miguel Park Accessible Playground Improvements –
Notice of Completion for Contract No. 9371-1
May 27, 2025

Page 3 ends

5-3

ENVIRONMENTAL REVIEW:

On October 8, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301 Class 1 (rehabilitation of deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Location Map
I:\Users\PBW\Shared\Contracts\FY24-25 CURRENT\400_PARKS_HARBORS_BEACHES\FY 2023-24 Plygrnd Refurb C-9371_24P01\COUNCIL MEMOS\Attachment A - Map Location.dwg 08/06/24 - 3:04pm ncarstensen

SAN MIGUEL PARK ACCESSIBLE PLAYGROUND IMPROVEMENTS

PUBLIC WORKS DEPARTMENT
C-9371-1 0/27/224F02

ATTACHMENT A
5-4

CITY OF

COSTA MESA
0 PROJECT LOCATION
SAN MIGUEL PARK (2200 SAN MIGUEL DR)

LOCATION MAP

JOHN WAYNE

AIRPORT
IJN\\Jt.RSITY

CITY OF NEWPORT BEACH
6-1

NEWPORT BEACH
City Council Staff Report

CITY OF
May 27, 2025
Agenda Item No. 6
ABSTRACT:

On October 8, 2024, the City Council awar ded Contract No. 9501-1 for the Utilities Department Locker Room Maintenance Project to American Construction Company, LLC.

The project updated the locker room used by the Utilities Department, which is located at 949 West 16 th Street. The work is now complete and staff requests City Council acceptance and close out of the contract.

RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.

DISCUSSION:

Overall Contract Cost/Time Summary
Awarded Contract
Amount
Final Total Contract
Amount
Total Contract
Change Amount
Percent Contract
Cost Change
$232,500.00 $251,481.22 $23,981.22 8.2%
Allowed Contract Time + Approved
Extensions/Suspensions (Days) = 60 Actual Time Used (Days) 60 This project consisted of updating the locker room used by the Utilities Department at 949 West 16th Street. The updated locker room provides a more efficient use of space, an energy-efficient Light Emitting Diode (LED) lighting system, increased ventilation, and new locker storage, resulting in better working conditions for staff.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected]
TITLE: Utilities Department Locker Room Maintenance – Notice of Completion for Contract No. 9501-1 (25F03)
--
Utilities Department Locker Room Maintenance –
Notice of Completion for Contract No. 9501-1
May 27, 2025

Page 2 ends

6-2

The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:

Original Bid Amount: $ 232,500.00
Actual Cost of Bid Items Constructed: $ 227,500.00
Total Change Orders: $ 23,981.22
Final Contract Cost: $ 251,481.22

The total contract amount was $251,481.22, approximately 8.2% higher than the original bid amount. Additional work included relocating an ice machine, adding insulation, relocating a gas line, hydro jetting the sewe r line to remove blockages, and additional concrete removals.

A summary of the project schedule milestones is as follows:

FISCAL IMPACT:

The Utilities Department Locker Room Maintenance Project was funded from the Fiscal Year 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following accounts:

Account Description Account Number Amount
Water Enterprise Fund CIP 70101-980000-25F03 $ 251,481.22 Total: $ 251,481.22

ENVIRONMENTAL REVIEW:

On October 8, 2024, City Council found th is project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Location Map
Estimated Start of Construction per Annual Baseline Schedule February 17, 2025 Actual Start of Construction Per Notice to Proceed January 11, 2025 Estimated Completion Per Annual Baseline Schedule May 9, 2025 Substantial Completion Date Inclusive of Extra Work April 8, 2025 F:\Users\PBW\Shared\Contracts\FY18-19 CURRENT PROJECTS\600 - WATER\Utilities Yard Backup Generator C-7693 18W13\PLANS AND EXHIBITS PW.08.P\Location Map - Utilities Yard Backup Generator and Pump Station Upgrades.dwg 06/03/19 - 9:27am bdavis

PUBLIC WORKS DEPARTMENT
C-7693-1 9/24/24
7+675((7380367$7,21
83*5$'(6$1'%$&.83 GENERATOR
LOCATION MAP 18W13
Attachment A
6-3

UTILITIES LOCKER ROOM MAINTENANCE
LOCATION MAP 25F03 5/27/25B-5323-S
NTS

UTILITIES
YARD

ATTACHMENT A
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CITY OF NEWPORT BEACH

7-1
E
tWKZd
,
City Council Staff Report
/dzK&
May 27, 2025
Agenda Item No. 7
ABSTRACT:

The City of Newport Beach cond ucted a formal request for bids for the fabrication and installation of 34 automatically locking security gates at 12 public restroom buildings. The City received three bids. The lowest bid der was deemed non-responsive due to not possessing the necessary license, and the other two bids received were significantly higher than the engineer’s estimate. Staff recommends the City Council reject all bids and re-advertise to provide an opportunity for the City to receive more competitive bids.

RECOMMENDATIONS:
a) Find this project exempt from the Calif ornia Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines, because this action will not result in a physical change to the environment, directly or indirectly; b) Reject all bids received fo r Contract No. 9761-1; and c) Direct staff to re-advertise the Public Bathroom Gate Fabrication and Installation project.

DISCUSSION:

In response to the City Council’s discussion at its September 26, 2023 Study Session, staff conducted a formal request for bids (RFB) to identify a contractor for the fabrication and installation of 34 automatically locking security gates at 12 selected public restroom buildings (see table on page 2). The City re ceived three bids. The lowest bidder was deemed non-responsive due to lacking the required California State Contractor License.

The other two bids exceeded the engineer ’s estimate by more than 100%. Staff recommends the City Council reject all bids and re-advertise the project to provide an opportunity for the City to receive more competitive bids.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Kyle Brodowski Fleet and Facilities Superintendent - 949-718-3464, [email protected]
TITLE: Public Bathroom Gate Fabrication and Installation – Reject All Bids for Contract No. 9761-1
--
Public Bathroom Gate Fabrication and Installation –
Reject All Bids for Contract No. 9761-1
May 27, 2025

Page 2 ends

7-2

Restroom Location # Gates
15th Street 4
Balboa Pier 4
Bob Henry Park 2
Bonita Canyon Park East 2
Bonita Canyon Park Middle 2
Bonita Canyon Park West 2
Channel Place Park 2
Coastal Peak Park 2
Corona Del Mar State Beach East 4
Corona Del Mar State Beach West 4
Grant Howald Park 2
Newport Pier 4
Total 34
Staff issued RFB 9761-1 through the PlanetBids website on March 11, 2025. Following a pre-bid meeting and job walk to review th e scope and answer questions, the City Clerk opened and read the following three bids on the April 1, 2025, due date:

BIDDER TOTAL BID AMOUNT
Low Pacific Coast Fabrication, Inc.* $367,200.00
2nd Gold Coast Fence, Inc. $653,553.00
3rd Harris Steel Fence Co., Inc. $828,864.00
*Non- responsive Bid
The apparent low bidder, Pacific Coast Fabrication Inc., was deemed non-responsive due to not possessing the required California State Contractor’s License. The other two bids exceeded the engineer’s estimate of $300,000 by approximately 118% and 176%, respectively.

Given the nature of the bids received, staff recommends rejecting all bids and re-advertising in order to provide a better opportunity to receive complete and responsive bids. Prior to advertising for new bids, staff will be reviewing the bid documents and looking at ways to possibly reduce costs and increase clarity in an effort to receive more focused bids. Staff will also reach out to known potential contractors directly to make sure they are aware of the bidding opportunity.

FISCAL IMPACT:

There is no fiscal impact related to this item.

Public Bathroom Gate Fabrication and Installation –
Reject All Bids for Contract No. 9761-1
May 27, 2025

Page 3 ends

7-3

ENVIRONMENTAL REVIEW:

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Gate Plans

CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 1 OF 8

RESTROOM GATE
NOTES:
x DIMENSION "T" SHALL BE 1-3/8" MIN. AND 1-7/8" MAX.
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH Attachment A
7-4
2" X 4" X j"

STAINLESS
STEEL
@ GATE JAMB
1" X j"

ROUND STAINLESS

STEEL PICKET WITH
CURVE @ 6" O.C.

MAX.

T X 10" X ,l;"

STAINLESS

STEEL TOP
RAIL
I
I
/
/
/
4' - 0"

GATE OPENING
(VERIFY IN FIELD)

TR ILOGY LOCKSET -
DL35000B - US26D FI NISH
STANDARD SC1 KEYWAY
KEYED TO CITY "C- 33"
KEYWAY
4' - o"

GATE OPENING
(VERIFY IN FIELD)
6" o.c.

MAX.
+--+
LCN 4514T - FINISH PLATED/689
ALUMINUM COVER METAL - SIZE 4

DOOR CLOSER
16GA. CRIMPED

STAINLESS
STEEL ~RE
MESH, j" HOLE
SIZE MAX. STAINLESS STEEL
HINGES, (3) MIN.
4- 1/2" X 2"

GRAINGER PART
#SGJH1

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CMU
WALL
3" X 7" X f

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FINISH PLATED/689 ALUMINUM
COVER METAL - SIZE 4
6" o.c.

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R1 O" 10- 1/8"
R=4- 15/16 "
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NOT TO SCA LE

CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 2 OF 8

RESTROOM GATE
NOTES:
x DIMENSION "T" SHALL BE 1-3/8" MIN. AND 1-7/8" MAX.
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-5
1" X r'

ROUND STA INLESS

STEEL PICKET WITH
CURVE @ 6 " O.C.

MAX .

T X 10" X rl,"

STA INLESS

STEEL TOP
RAIL
(4) f0 X 6"
L. @ ± 24"
O.C. ALL--~
THREAD

EPOX Y EMBED

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T X T X rl,"

STAINLESS

STEEL UPRIGHT
FRAM E
16GA. CR IMPED

STA INL ESS

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DL3500DB US26D
STANDARD SC1
4' - 0"

GATE OPENING
(VER IFY IN F IELD)
6" 0 C
MA X.
+--------+
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10 "
l
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CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 3 OF 8

RESTROOM GATE
NOTES:
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-6
LCN 451 4T DOOR CLOSER
~ COVER METAL - SIZE 4
r
FINISH PLATED/689 ALUMINUM
-=
TR ILOGY LOCKSET - DL35O0 DB
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KEYED TO CITY "C- 33"
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NOT TO SCA LE
--

CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 4 OF 8

RESTROOM GATE
NOTES:
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-7
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CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 5 OF 8

RESTROOM GATE
NOTES:
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-8
1"
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NOT TO SCA LE
--

CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 6 OF 8

RESTROOM GATE
NOTES:
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-9
1" X 1" xf

STA INLESS

STEEL STOP
2" X 4" X f
STA INLESS ---~
STEEL

AT GATE JAMB
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4-1 /2" X 2"

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PLA TE SUPPOR T
WITH (2) r' 0 X 6"
L. ALL THREAD

EPOXY EMBED INTO
WALL

NOT TO SCA LE

CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 7 OF 8

RESTROOM GATE
NOTES:
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-10
1" X f
16GA. CRIMPED

STAINLESS
STEEL W IRE --
MESH, f HOLE
SIZE MAX.

ROU ND STAINLESS
STEEL PICKET --~
WITH CURVE @
6" O.C. MAX
J 6" O.C.

MAX
6" O.C.

MAX
R1 O" 10 - 1/8"
R= 3 - 3/ 16"
R=4 -1 5/ 16"
l

NOT TO SCA LE

CITY OF NEWPORT BEACH

PUBLIC WORKS DEPARTMENT
SHEET 8 OF 8

RESTROOM GATE
NOTES:
x ALL STAINLESS STEEL SHALL BE 316 MIN. WITH POWDER COAT FINISH 7-11
1-
HEAVY DU TY 6"

STAINLESS
STEEL
~ (2) :)" DIA. 6" LONG
4-1 / 2" X 2"
\

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3" X 7" X f / STAINLESS

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TOP VIEW

NOT TO SCA LE
-
8-1

NEWPORT BEACH
City Council Staff Report

CITY OF
May 27, 2025
Agenda Item No. 8
ABSTRACT:

Based on anticipated expenditures, staff re quests City Council approval to increase the amount of Purchase Order No. 22500313 with Vu lcan Materials Co. from $120,000 to $150,000 for Fiscal Year 2024-25 for as-needed procurement of asphalt materials.

DISCUSSION:

The Public Works Department directly procures asphalt materials for staff to perform minor asphalt maintenance and repairs throughout the city. As of April 30, expenditures for asphalt materials totaled approximately $106,000, with a current $120,000 purchasing limit. With two months still remaining in the fiscal year, staff requests City Council approval to increase the amount of Purchase Order No. 22500313 with Vulcan Materials Co. from $120,000 to $150,000 to help fund the procurement of asphalt materials.

The purchase order with Vulcan Materials Co. was originally approved under an exception to bidding requiremen ts in accordance with Section J under “Special Requirements” of City Council Policy F-14 – Contract Procurement and Authority to Contract , and Section 4.4 of the City Purchasing Policy (Administrative Procedure/AP-001). The reasoning for that was trying to use other suppliers would result in excessive monetary costs and cause delays in performing repairs due to travel time and product availability issues.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: John Salazar, Public Works Superintendent - 949-718-3460, [email protected]
TITLE: Approval to Increase the Purchase Order Amount with Vulcan Materials Co. for As-Needed Procurement of Asphalt M aterials for the Public Works Department
--
Approval to Increase the Purchase Order Amount with Vulcan Materials Co. for As-Needed Procurement of Asphalt Materials for the Public Works Department May 27, 2025

Page 2 ends

8-2

FISCAL IMPACT:

The adopted budget includes sufficient fu nding for this purchase. Depending on the respective use of the equipment and materials in question, costs will be expensed to the Public Works Streets/Beaches account (0108061).

ENVIRONMENTAL REVIEW:

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

9-1
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,
City Council Staff Report
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May 27, 2025
Agenda Item No. 9
ABSTRACT:

On March 4, 2025, the Parks, Beaches & Recreation (PB&R) Commission approved the Ocean Boulevard Vision Plan and The Great Rescue of 1925 plaque and agreed to forward both for City Council consideration. After many years of discussion, the Ocean Boulevard Vision Plan scope has been reduced to primarily safety and maintenance improvements needed to maintain the charm of the Ocean Boulevard neighborhood. Additionally, included in the discussion, The Great Rescue of 1925 plaque is proposed to commemorate the June 14, 1925, rescue of 12 lives from a sinking ship at the entrance to Newport Harbor. Staff is now providing the revised Ocean Boulevard Concept Master Plan as a “Receive and File” item and recommends City Council approval of The Great Rescue of 1925 plaque to be located at the Dahlia Avenue vista point.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Receive and file the
Parks, Beaches & Recreation Commission’s revised Ocean
Boulevard Concept Master Plan, dated March 4, 2025;
c) Approve the Donation Agreement with Paul Bu rnett for the fabrication, installation and maintenance of The Great Rescue of 1925 plaque, and authorize the Mayor and City Clerk to execute the agreement; and
d) Waive the requirements of City Council Policy L-6 to allow the placement of The Great Rescue of 1925 plaque within the public right-of-way at the Dahlia Avenue vista point.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311, [email protected]
PREPARED BY: Jim Houlihan, Deputy Public Works Director/City Engineer – 949-644-3319, [email protected]
TITLE: Parks, Beaches & Recreation Commission Recommendations for Ocean Boulevard Vision Plan and The Great Rescue of 1925 Plaque --
Parks, Beaches & Recreation Commission Recommendations for Ocean Boulevard Vision Plan and The Great Rescue of 1925 Plaque May 27, 2025

Page 2 ends

9-2

DISCUSSION:

Discussions for the Ocean Boulevard Vision Plan (Plan) began on June 8, 2021, when it was brought to City Council by then Councilm ember Joy Brenner. In the following four years there have been 11 public meetings , including PB&R Commission meetings, community meetings and field walks. On March 4, 2025, the PB&R Commission approved the revised Plan (Attachment A), which has been reduced from earlier versions and now includes required American with Disability Act (ADA) upgrades; identified safety and environmental improvements such as addressing water quality runoff; needed maintenance repairs and upgrades; and some limited enhancements. Staff proposes to include the improvements within future Ca pital Improvement Program (CIP) projects and/or yearly maintenance projects.

In addition to the Plan, Corona del Mar residents approached City staff regarding the possibility of adding a plaque to celebrate “The Great Rescue of 1925” within the Plan area. This item was also presented to the PB&R Commission on March 4, 2025, and was approved unanimously to be considered by City Council for installation on Ocean Boulevard. The plaque will commemorate the rescue of 12 lives from a sinking ship at the entrance to Newport Harbor. Duke Kahanamoku and his friends heroically jumped into action in the face of disaster. This event left a lasting legacy in Corona del Mar and beyond that is worthy of a permanent presence to educate the community and visitors alike.

FISCAL IMPACT:

The completion of the Plan improvements will occur over the next few years through CIP projects and yearly maintenance. The total estimated cost of the improvements as presented to the PB&R Commission on March 4, 2025, was approximately $2 million.

Funding for these improvements will be included within future operating and/or CIP budgets.

There is no fiscal impact related to the fabrication, installation or maintenance of The Great Rescue of 1925 plaque. The donor, Paul Burnett, will provide a $2,500 donation to the City for the forming and pouring the concrete pedestal, on which the plaque will be placed. Paul Burnett and the sponsors of the plaque will provide volunteer maintenance for the life of the plaque.

ENVIRONMENTAL REVIEW:

Parks, Beaches & Recreation Commission Recommendations for Ocean Boulevard Vision Plan and The Great Rescue of 1925 Plaque May 27, 2025

Page 3 ends

9-3

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A – Ocean Boulevard Concept Master Plan
Attachment B – Donation Agreement
Attachment C – Memorial Monument Proposal – The Great Rescue of 1925

1#31SFTFOUBUJPO.BSDI

$77$&+0(17$
9-4

LITTLE CORONA / POPPY AVENUE
2 9-5
LEGEND:
r.\ "· \V New raised planter with seat wall
@ New enhanced ~ ving and landscape
plantings
@Bio-filter
@ New crosswalk with white striping
@ Re•route sidewalk to curb
@ New ''Little Corona" ID signage
(i) Relocate fire hydrant out of sidewal
@ Existing access ramps
® Expand landscaping

INSPIRATION POINT / ORCHARD AVENUE
3 9-6
LEGEND:
(D [nhanced blu1f landscape planting
@ Proposed crosswalk with white striping
@ Proposed cuil:l extension
@ Replace RR tie retaining wall
@eio-filter

MARGUERITE AVENUE
4 9-7
LEGEND:

Q) New ·ocean Blvd" barrier sign
@ Proposed crosswalk with white striping
@ Proposed curb extension
@ Revised walk access to 3225 OB
@ Re-route sidewalk
@ Existing bench
G) Proposed decorative paving in center turn lane
@ Relocate fire hydrant out of sidewalk at 3317
® Existing walk

BREAKERS DRIVE / JASMINE AVENUE
5 9-8
LEGEND:
(D Proposed landing
@ Proposed planting median to prevent "U-tums"
@ Pmposed gore extension
@ Replace R.R. tie retaining wall
@ Existing walk to ain Beach
@ Newl.D.sign
G) Proposed curb extension
@ Pmposed crosswalk with white striping
® Proposed decorative paving in cen er turn lane

LOOKOUT POINT / HELIOTROPE AVENUE
6 9-9
(D Proposed curb extensions
@ Replace existing cable rail with glass and stainless rail @ Proposed crosswalks with white striping
@ Enhanced bluff landscape planting
@ Proposed metal screen to prevent walking on bluff
@ P;oposed bio-filter
(I) Existing steps to China Cove
.;1 @ Existing bench
® Remove one palm tree to improve view to Bay

GOLDENROD AVENUE & FERNLEAF AVENUE
7 9-10
LEGEND:
(D Proposed cross walks with white striping
@ Existing steps to China Cove
@ Proposed curb extension
© Widened sidewalks 4' at driveways

CHINA COVE / DAHLIA AVENUE
8 9-11
LEGEND:
(D Existing Overlook
0 Extend red curll 80 feet

PRELIMINARY COST ESTIMATE
9 9-12
--

I DESCRIPTION OF IMPROVEMENT UNIT QUANTITY UNIT PRICE TOTAL COST I Priori!Y 1 lm~rove-me-nts
I ADA Improvements
I 1 Reloc-ate Fire Hy-d raant outof Sidew alk EA 2 $ 7, 500 $ 15,000 I 2 Sidew alk ExtencSion at Drivew ays LF 150 $ 250 $ 37,500 Safety lm pro llf!ment5
3 Stree tCorn e.r Po p-Out EA 6 $ 30,000 $ 130, 000
4 Top of Stai rs Pop-Out EA 3 $ 25,000 $ 75,000
5 Pa intCro s.s.w a lk LF 260 $ 45 $ 11,700
6 Marguerit e/ Ocea n lnterse.ction Impro vements LS 1 $ 130,000 $ 130,000 7 China Cove Stairs at Lookout Point - Metal Screen LS 1 $ 75,000 $ 75,000 8 L ow er Lookout Point-G la.s:S/ Alum inum Frame W all LS 1 $ 50,000 $ 50,000 8 Raisetl Land.s.c·ap.e Me.di an at Jasmine/ Brea kers LS 1 s 30,000 s 30 ,000 Environmental Improvements
10 Storm Drain Inlet- Filter Inserts EA 3 s 2, 500 $ 7,500 11 Enh ance<! Bluff Planting LS 1 $ 50, 000 $ 50,000
Subtot al Priority 1 $ 661,7 00
Priori:!¥ 2 lm(!rove-me-nts
Maintenan ce Improvements
12 Litt le Corona Overlook-Concret e & La ndsc:pae LS 1 $ 210,000 $ 210,000 13 Replace RR Tie:S w ith Concret e Reta ining Curb/W all LF 1, 110 s 150 s 166,500 14 Relocat e/ Replace Sidew alk SF 2,100 $ 20 s 42, 000 15 La ndsc aping SF 5, 600 $ 10 $ 56,000
Enhancement lm pro11ement5
16 Ocea n Blvi:I Turn La ne E1nhancement SF 5,200 $ so s 260,000 17 Beakers Drive-Top of Ramp Lani:ling LS 1 s 100,000 $ 100,000 18 New li:lentificat ions.Sign.s EA 4 s 2 5,000 s 100,000 Su btota I Priority 2 $ 934, 500
-
5<u ~WP~ ~)'- Total Const ruct ion $ 1, 596,200
0 J i Cont igency (10.SI s 159, 620
~ ~~ !~ ft
Perm itting & Des ign (15%) $ 2.39,430
C',i{/FQl'-~\I>- TOTAL ESTIMATE COST $ 1,.995 ,250

COMMENTS / QUESTIONS
10 9-13
.. . . . -·- :~ ... ~ ·- -

ATTACHMENT B
9-14

DONATION AGREEMENT

FOR THE GREAT RESCUSE MEMORIAL PLAQUE
This Donation Agreement ("Agreement") is made and entered into this __ day of ________ , 2025 ("Effective Date") by and between Paul Burnett, an individual ("Donor"), and the City of Newport Beach, a California municipal corporation and charter city ("City" or "Donee"). It is hereby agreed by and between the parties as follows:

1. For valuable consideration, the receipt and adequacy of which are hereby acknowledged, Donor shall donate the Plaque, Funding, and Maintenance, each as defined below, to the City, and City hereby agrees to accept the same subject to the terms and conditions set forth in this Agreement.

2. Donor, at their sole cost and expense, shall commission the creation of a plaque memorializing the Great Rescue of 1925, an event that occurred on the morning of June 15, 1925, when the ship "Thelma" went down under approximately forty foot swells near the entrance of Newport Harbor, and four surfers, Duke Kahanamoku, Owen Hale, Gerald Vultree, and William Herwig, using their surf boards, rescued the crew ("Plaque").

3. The Plaque shall be substantially similar to the design attached hereto as Exhibit A and incorporated herein by this reference. Donor warrants that the Plaque shall be constructed of materials and finish commensurate with industry standards ready for permanent setting in concrete and durable against vandalism, theft, weather, and safe for viewing and interaction by the general public.

4. Donor shall donate two thousand five hundred dollars ($2,500.00) to the City for the purpose of offsetting the City's materials, labor and administrative costs· to construct a concrete footing for installation and display of the Plaque, which shall be due and payable to the City prior to commencement of work by the City ("Funding").

5. The City shall construct concrete footing at Vista Point in the existing Newport Beach Historical Society Kerckhoff Plaque flower bed, located at 101 Dahlia Ave, Corona Del Mar, California 92625 ("Location"). Upon a date and time mutually agreed between the parties, Donor, at their sole cost and expense, shall deliver the Plaque to the City Corporation Yard, located at 592 Superior Ave, Newport Beach, CA 92663. After completion of the footing, City shall provide notice to Donor that the footing is ready for setting of the Plaque. City shall transport the Plaque to the Location and shall set the plaque in the footing with the assistance of Southern California Bronze Co., who shall be Donation Agreement- Great Rescue Page 1
9-15
retained at Donor's sole cost and expense. Upon installation, all rights, title and interest in the Plaque shall transfer to the City.

6. City agrees to publicly display the Plaque for a minimum of twenty (20) years from the Effective Date of this Agreement ("Term"). If the City elects to move the Plaque during the Term, the City shall, at its sole cost and expense, install the Plaque upon other public property open to the general public in a location that is within slight line of the Newport Harbor entrance channel.

7. For the duration of the Term, Donor agrees, at Donor's sole cost and expense, to periodically clean the Plaque to standards commensurate with the publicly displayed art, plaques and memorials in the vicinity ("Maintenance"). Maintenance shall be limited to environmentally safe soap, water, wax and hand brushing or scrubbing.

Donor shall not employ power tools, chemicals, specialized equipment, or engage in construction or other such activities.

8. Donor shall, at Donor's sole cost and expense, execute and deliver such further documents and instruments and shall take and do any and all turther acts as may be required for carrying out the intent and purpose of this Agreement.

9. Donor warrants that at the time of delivery of the Plaque, Donor shall have the right to convey good title free of any encumbrance, lien, or the claim of any third person for infringement of patent, trademark, or copyright. Donor shall defend and indemnify the City, its elected officials, agents, officers, representatives and employees against any and all claims, actions, losses, damages, or liability, including but not limited to, attorneys' fees and costs, alleging, or arising out of, title or infringement of patent, trademark, or copyright. In addition to the duties set forth herein, in the event of such claim the City shall allow Donor the option, at Donor's sole cost and expense, to procure the rights necessary for the City to continue displaying the Plaque, or alternatively, subject to the City's approval as to design, to replace or modify the Plaque.

10. City makes no representations regarding whether Donor may claim a tax deduction in connection with this Agreement. Donor is advised to consult with a qualified tax professional in connection therewith.

11. This Agreement shall be binding and inure to the benefit of the parties, their successors, assigns and personal representatives. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. In the event there are any conflicts or inconsistencies between this Agreement and any attachments hereto, the terms of this Agreement shall govern. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable Donation Agreement - Great Rescue Page 2
9-16
by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE]
Donation Agreement - Great Rescue Page 3
9-17
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below.

APPROVED AS TO FORM:

CITY ATTORNEY'S OFFICE
Date:_____s;L~Z--12 ........ ~-------
By: w ./\
7 ~ ( C;.n
~arp
City Attorney
ATTEST:

Date: -------
By: ____________ _
Leilani I. Brown
City Clerk
CITY: CITY OF NEWPORT BEACH,
a California municipal corporation
Date: --------
By: ____________ _
Joe Stapleton
Mayor
DONOR: PAUL /4RNETT
Date: OS /4g d-{½l_5
17 By 0/)ad; ~
Paul Burnett
[END OF SIGNATURES]
Attachments: Exhibit A - Depiction of Plaque
Donation Agreement - Great Rescue Page 4
9-18
Proposed plaque and concr ete pad details
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Memorial Plaque Proposal
The Great Rescue of 1925
May 2025

ATTACHMENT C
9-19
“Neither I or my pals were thinking heroics...we were
simply running...me with my board and the others to
get their boards...and hoping to save lives.”
- Duke Kahanamoku, June 14th 1925
Source: Daily Pilot ‘Heroic efforts of ‘Duke’ off Corona del Mar remembered’ by David Henley 9-20
Our purpose and objectives of the monument
Celebrate
Honor
Educate
We look to honor, celebrate, and educate the heroism displayed by Duke Kahanamoku and friends on this fateful morning June 14, 1925. This courageous act and milestone in board safety not only saved 12 lives, but left a lasting legacy in Corona del Mar and beyond that deserves a permanent dedication to educate the community and visitors alike. 9-21
r
Celebrating the distinguished heritage of CDM/NB
9-22
Proposed location:Vista Point
Existing NBHS Kerckhoff Plaque flower bed
9-23
• China Cove Beach
@ Chino Cove
7,.
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Proposed plaque and concrete pad details
9-24
Southern California Bronze Co. has been operating since 1927 and has executed various projects for the City of Newport Beach 9-9-25
SOUTHERN CALirORNIA
BRONZE
CO:vIPANY
Our partners in this project
9-26
Sherman LIBRARY
&

GARDENS
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FREEMAN
111cc SURFING

HERITAGE
AND

CULTURE
CENTER
Corona
deRG11.ar
Q..fi9toricaf
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Proposal recap and next steps
Location: Vista Point, within existing Kerckhoff Plaque ﬂower bed Overview:
- Location utilizes existing ﬂower bed and replicates Kerckhoff concrete pad - Creates added historical story to existing site with simple installation - Clear visibility of the Harbor and “The Great Rescue” location - 100% self funded (plaque, maintenance, installation, cement pad) Next steps:
- Specs from City PW for existing cement pad
- Guidance on permit process
City approvals Vendor Procurement Fundraising Production build Ceremony on Saturday
June 14, 2025
9-9-27
Aloha
9-28
10-1

NEWPORT BEACH
City Council Staff Report

CITY OF
May 27, 2025
Agenda Item No. 10
ABSTRACT:

The Utilities Department manages the City of Newport Beach’s wastewater system and utilizes an on-call maintenance contractor to provide supplemental sewer root control services. The contractor uses a proprietary pr ocess to safely remove tree roots within sewer pipelines, which helps prevent blockages. The existing contract with Duke’s Root Control, Inc., expires in July. Staff recommends City Council approval of a two-year extension to the agreement.

RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
b) Approve Amendment No. One to the On-Call Maintenance/Repair Services Agreement with Duke’s Root Control, Inc., for Sewer Root Services, which extends the contract for two additional years to June 30, 2027, and increases the contract amount by $290,000, and authorize the Mayor and City Clerk to execute the Agreement.

DISCUSSION:

The operation and maintenance of the City’s wastewater collection system, also known as the sewer system, are managed by certified Utilities Department staff and contractors.

During routine cleaning and video inspection of the City’s sewer pipelines, small web-like tree roots are often encountered and removed to eliminate potential pipeline blockages.

Root intrusion can lead to line stoppages, sanitary sewer overflows, and the buildup of grease and debris. Staff tracks and logs root locations while performing maintenance activities. These logs and video reports are used to prepare enhanced cleaning cycles, schedule spot repairs, and coordinate with specialty contractors for additional assistance.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Mark Vukojevic, Utilities Director - 949-644-3011, [email protected]
PREPARED BY: Joshua Rosenbaum, Senior Management Analyst - 949-644-3057 [email protected]
TITLE: Amendment to On -Call Maintenance Agreement with Duke’s Root Control, Inc., for Sewer Root Control Services
--
Amendment to On-Call Maintenance Agreement with
Duke’s Root Control, Inc., for Sewer Root Control Services May 27, 2025

Page 2 ends

10-2

The primary method for removing roots involves a roto- cutter attached to the City’s high pressure jetter. Depending on the situation and severity, staff may request Duke’s Root Control, Inc., to apply an EPA-registered pro duct, which kills deep, web-like tree roots without harming above-ground vegetation. Duke’s product is injected as foam from manhole to manhole, killing roots on contact and inhibiting regrowth. This method is significantly more cost-effective than spot excavation repairs. Duke’s has provided sewer root control services for the City since 2015, and staff remains satisfied with the contractor’s performance. The product used by Duke’s is one of the only products approved for use in the wastewater treatment system by the Orange County Sanatation District.

The Utilities Department originally entered into an agreement with Duke’s in 2022 following a competitive selection process. With the concurrence of the Finance Department, the Utilities Department negot iated a two-year agreement extension, bringing the total agreement te rm to five years. Unit pricing has increased in line with inflationary costs for labor, materials, equipm ent, fuel and insurance since the original agreement in 2022. However, Duke’s unit pricing remains 7% lower than its national contract pricing. Staff recommends City Council approval to extend the agreement through June 30, 2027, and to increase the agreement’s compensation limit by $290,000.

FISCAL IMPACT:

The proposed Fiscal Year 2025-26 budget includes funding for this amendment to the agreement in the Wastewater Fund, which is funded primarily by ratepayers. Funds for tree root foaming contract services are programmed annually within the Utilities Wastewater Division Tree Root Foaming account (7119061-851054) and Maintenance and Repairs account (7019061-851037).

ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable in direct physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Amendment No. One to On-Call Maintenance/Repairs Services Agreement with Duke’s Root Control, Inc. for Sewer Root Control

ATTACHMENT A
10-3
AMENDMENT NO. ONE TO

ON-CALL MAINTENANCE/REPAIR SERVICES AGREEMENT
WITH DUKE'S ROOT CONTROL, INC. FOR

SEWER ROOT CONTROL SERVICES
THIS AMENDMENT NO. ONE TO ON-CALL MAINTENANCE/REPAIR
SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 27th day of May, 2025 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and DUKE'S ROOT CONTROL, INC., a New York corporation ("Contractor"), whose address is 400 Airport Road, Suite E, Elgin, IL 60123-9368 and is made with reference to the following:

RECITALS
A. On July 12, 2022, City and Contractor entered into an On-Call Maintenance/Repair Services Agreement (Contract No. C-8555-2) ("Agreement") for on-call maintenance and/or repair services for City ("Project").

B. The parties desire to enter into this Amendment No. One to extend the term of the Agreement to June 30, 2027, to update the Notices section, and to increase the total compensation.

NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the following : "The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2027, unless terminated earlier as set forth herein."

2. COMPENSATION TO CONTRACTOR
Effective as of July 1, 2025, Exhibit B to the Agreement shall be deleted in its entirety and replaced with the Schedule of Billing Rates, attached hereto as Exhibit Band incorporated herein by reference.

Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Contractor for the Services on a time and expense not-to-exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise provided herein, no rate changes shall be made during the term of this Agreement without the prior written approval of City. Contractor's compensation for all Services performed in accordance with this Agreement , including all reimbursable items, shall not exceed Six Hundred Forty Thousand Dollars and 00/100 ($640,000.00), without prior written amendment to the Agreement." 10-4
The total amended compensation reflects Contractor's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Two Hundred Ninety Thousand Dollars and 00/100 ($290,000.00).

3. NOTICES
Section 25.3 of the Agreement is amended in its entirety and replaced with the following: "All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at:

Attn: Tom Edwards
Duke's Root Control, Inc.
400 Airport Road, Suite E
Elgin, IL 60123-9368"

4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE]
Duke's Root Control, Inc. Page 2
10-5
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below.

APPROVED AS TO FORM:

CITY ATTORNEY'S OFFICE
Date: < 1lo/ 25:

By:_..._..--;_ ;_ j__. ____,,__~____,_~) ___ _
a on C. Harp
Ci· y Attorney
ATTE ST:

Date: - - -----
By: _ ________ __ _
Leilani I. Brown
City Clerk

CITY OF NEWPORT BEACH,
a California municipal corporation
Date: ------ - -
By: ___________ _
Joe Stapleton
Mayor
CONTRACTOR: DUKE'S ROOT
CONTROL , INC., a New York corporation
Da~
By~---~ ___ L-____ _
Matthew Fishbune
Chief Executive Officer
Date: J--/3 ·- J 5'
By: &/~~
I
Richelle Owens
Secretary
[END OF SIGNATURES]
Attachments: Exhibit B - Schedule of Billing Rates
Duke's Root Control, Inc. Page 3
10-6

EXHIBIT B

SCHEDULE OF BILLING RATES
Duke's Root Control, Inc. Page B-1
10-7

EXHIBIT B

SCHEDULE OF BILLING RA TES

SEWER ROOT CONTROL SERVICES - COST BY PIPE DIAMETER SIZE Effective July 1, 2025
Pipe Size (Diameter) Price per Linear Foot
4 inch pipe $1.89 per linear foot
6 inch pipe $1.89 per linear foot
8 inch pipe $1.89 per linear foot
10 inch pipe $1.99 per linear foot
12 inch pipe $2.19 per linear foot
15-inch pipe $2.98 per linear foot
Other Services - Each house lateral service will cost $119.07 per unit, which includes mobilization and the linear feet sewer root services.

11-1
E
tWKZd
,
City Council Staff Report
/dzK&
May 27, 2025
Agenda Item No. 11
ABSTRACT:

The Memorandum of Understanding (MOU) between the City of Newport Beach and the Newport Beach Police Association (NBPA or Association) expires November 30, 2025.

At the NBPA’s request, the parties began negotiating the terms and conditions of a successor agreement in March 2025. After se veral productive meetings, a Tentative Agreement (Agreement) has been reached. The Agreement addresses wages, benefits, and other terms and conditions of employment for employees represented by the NBPA and was negotiated as required under the Meyers-Milias-Brown Act, California Government Code §3500.

To promote greater transparency in the n egotiations process, including the costs associated with the labor contract, the Agreement with the NBPA is being presented at this time for public review and comment. T he complete Agreement, which spans the period May 31, 2025, through June 30, 2028, will be presented again for City Council adoption (or rejection) at the June 10, 2025 regular meeting.

DISCUSSION:

The NBPA is an exclusively recognized bargaining unit and represents safety and non-safety members. City staff members, Association members, and their respective legal representatives began negotiating the terms and conditions of a successor agreement in March 2025. Topics discussed during negotiations included wage and equity adjustments, specialty pays, holiday time, the medical cafeteria allowance, retirement contributions, and other non-economic matters. Additionally, language was added to the proposed Agreement to clarify the intent behind existing terms and conditions.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Grace K. Leung, City Manager - 949-644-3001,
[email protected]
PREPARED BY: Barbara J. Salvini, Human Resources Director - 949-644-3259, [email protected]
TITLE: Tentative Agreement with Newport Beach Police Association (NBPA) --
Tentative Agreement with Newport Beach Police Association (NBPA) May 27, 2025

Page 2 ends

11-2

Key provisions of the Tentative Agreement between the City and the NBPA include:
x Term: May 31, 2025, through June 30, 2028.
x Wage adjustments
9 May 31, 2025 – 4%
9 July 2026 – 4%
9 July 2027 – 4%
x Equity adjustments
9 May 31, 2025 – 8% for all sworn
9 May 31, 2025 – 5% for Police Fiscal Serv ices/Facilities Manager Job Classification
x Salary schedule adjustments for all unit members (sworn and non-sworn) x Additional City contribution of $400 per month to the employee medical cafeteria allowance (this includes the temporary additional $100 per month referenced in the November 29, 2022 and August 15, 2024 side letters between the City of Newport Beach and the Newport Beach Police Association) x Decreased non-sworn contribution to the CalPERS retirement benefit (varies by retirement tier)
x Adjustments to holiday pay for all members requiring total cash-out of the holiday pay benefit
x Adjustments and/or additional special assignment pays:
9 Field Training premium for sworn officers equal to 15% of base salary for hours worked as a Field Training Officer with a trainee 9 Detective Pay premium for sworn offi cers equal to 3% of base salary 9 SWAT Pay premium for sworn officers equal to 2% of base salary 9 Crisis Negotiation Team premium for sworn officers equal to 1% of base salary

x Adjustments to longevity pay for non-sworn members
x Police Mechanic Tool Stipend of $500 per year

A draft version of the Tentative Agreement between the City and the NBPA is included as Attachment A, with changes from the current agreement in redline. Costing information for NBPA is included as Attachment B. The total cost of the NBPA Agreement is estimated to be approximately $19.3 million.

Following City Council review of the Tentative Agreement and proposed MOU with the NBPA, a final version of the successor MOU will be presented at the June 10, 2025 regular meeting. In the interim, costing information and proposed revisions to the MOU will be posted for public review on the City’s website.

Tentative Agreement with Newport Beach Police Association (NBPA) May 27, 2025

Page 3 ends

11-3

The Agreement will not become effective, pe r Government Code §3505.1, until the City Council takes action to adopt it. If the City Council approves adoption of the Tentative Agreement with the NBPA at the June 10, 2025 meeting, City staff will work to implement the provisions as soon as practicable.

FISCAL IMPACT:

Detailed cost information is provided in Attachment B. Since the MOU covers the period from May 31, 2025, through June 30, 2028, it will result in the following annual fiscal impacts to implement the terms of the agreement, totaling $19,291,939:

Fiscal Year Amount
2024/25 $ 361,589
2025/26 4,692,100
2026/27 6,263,565
2027/28 7,974,685
$19,291,939

Sufficient projected unassigned General Fund balance reserves are available to support the required appropriations. Following the Ci ty Council’s consideration of the Tentative Agreement, staff will return with a budget amendment in the amount of $361,589 to appropriate the funds needed to cover the cost of the contract for the current fiscal year.

Adequate funding will be included in the annual budgets for subsequent years.

ENVIRONMENTAL REVIEW:

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENTS:

Attachment A – Tentative Agreement and proposed MOU (redlined) between the City and the NBPA
Attachment B – Estimated Cost of Contract with NBPA

ATTACHMENT A
Tentative Agreement and proposed MOU (redlined) between the City of Newport Beach and the Newport Beach Police Association
The attachment will be available for viewing prior to the date of the meeting.

11-4

Current FY2025/26 FY 2026/27 FY 2027/28
Term
COLA 4%Ͳ5/31/25 4.00% 4.00%
EquityAdjustmentforPoliceOfficers
EquityAdjustmentforPoliceFiscalServices/FacilityManager SalarySchedule(PoliceOfficers)
SalarySchedule(NonͲSworn)
SpecialtyAssignmentPay
NonͲSwornLongevityPay 3.0%for20+YOS

3.5%for25+YOS
MedicalInsurance1
ReduceNonͲSwornCalPERSEEPickup 13% EEPickup
HolidayCashOut
BaselineCompensation
BasePay $21,847,107 $3,191,419 4,422,984 5,777,168 SupplementalPays 2,118,609 321,913 387,470 455,461 Overtime 1,509,947 181,194 248,839 319,191 PensionContribution 2,938,723 656,379 800,183 949,739 CafeteriaPlan 3,905,574 175,919 175,919 175,919 OtherCityPaidBenefits2 2,371,999 165,276 228,170 297,208 Total $34,691,959 $4,692,100 6,263,565 $7,974,685 BaseSalaryIncrease4 14.61% 20.25% 26.44%
TotalCompensationIncrease5 13.53% 18.05% 22.99%
COLA 1,300,552 2,565,195 3,884,053 8%EquityAdjustment(PoliceOfficers) 1,412,398 1,412,398 1,412,398 5%EquityAdjustmentforPoliceFiscalServices/FacilityManager 6,104 6,104 6,104 SalarySchedule(PoliceOfficers) 968,141 989,604 1,132,746 SalarySchedule(NonͲSworn) 253,650 511,307 731,808 SpecialtyAssignmentPay 191,551 199,213 207,181 NonͲSwornLongevityPay 42,668 49,061 55,522 ReduceNonͲSwornCa lPERSEEPickup 341,119 354,764 368,954 MedicalInsurance 175,919 175,919 175,919 Total 4,692,100 6,263,565 $7,974,685 1Assumesmaintainingthecurrentleveloffunding,plusanadditional$300permonthinhealthinsurancebenefits,effectiveMay2025. 2Costsshowninyearstwoandthreereflectthecumulativebudgetimpactineachyearascomparedtothecurrentbudgetedamounts. 3IncludesMedicare,CompensatedAbsences,RetireeHealthSavings,DefinedContributionPlan,LifeInsurance,EAP,PORAC. 4Percentageshownineachyearisascomparedtocurrentbasesalary,nottheprioryear. 5Measuredbasedonthetotalofallpayandbenefits.Percentageshownineachyearisascomparedtocurrenttotalcompensation,nottheprioryear.

CityofNewportBeach
NBPAMOU
May27,2025
KeyContractTerms
Eliminatesteps1Ͳ3forCSO
Eliminatestep1forallpositions
Moveallemployeesuponestep7/1/25
AllHolidaytimeispaidascash,nooptiontoconverttotime off/flexleave
5%Ͳ5/31/25
6Thecostsshownreflectadditionalannualexpensesintheircorrespondingfiscalyears.SincethecontractwilltakeeffectonMay31,2025,theadditional expenseforFY2024/25is$361,589.
8%Ͳ5/31/25
Notes
KeyContractTerms
3%forDetectives
2%forSWAT
1%forCrisisNegotiator
15%forFTO(whenactuallyperformingtheassignment)
Eliminatesteps1Ͳ4.Moveallemployeesuponestep7/1/25.

Addnewstepbetweencurrentsteps5&6sothatallstepsare5% fromeachotherandtimerequirementforprogressionis1yearfor eachstep.

Imp
actonEmployeeCompensation
Tier1:10%
Tier2:10%
Tier3:8%
Additional$300/month(NoCashBack)
5%for20+YearsofService(HiredPriortoJune2018)
SummaryofProposalCost2

ATTACHMENT B
11-5

12-1
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,
City Council Staff Report
/dzK&
May 27, 2025
Agenda Item No. 12
ABSTRACT:

Due to the upcoming retirement of City Clerk Leilani Brown, th e Newport Beach City Council will consider appointing Molly McLaughl in Perry as Interim City Clerk as well as approving a temporary employment agreement with Ms. Perry to provide city clerk services until the recruitment process for her successor is complete.

DISCUSSION:

City staff is recommending that the City Council appoint Molly McLaughlin Perry to provide city clerk services due to City Clerk Leilani Brown’s planned retirement on June 13. The recruitment for a new city clerk is currently underway, however, staff anticipates there will be a period during which the position is vacant, as the hiring process is not expected to conclude until late summer.

Ms. Perry has extensive experience in election, public record and public meeting management, and is well versed in the Public Records Act and open meeting laws. From 2014 to 2020, she served as the city clerk for t he City of Irvine. Prior to that, she served as the city clerk for the City of Rancho Santa Margarita for six years.

Ms. Perry has recently provided consulting services to the City of Sausalito and City of San Clemente, assisting with election management, public meetings, public records and technology implementation.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Grace K. Leung, City Manager - 949-644-3001,
[email protected]
PREPARED BY: Lorig Yaghsezian, Management Analyst - 949-644-3028, [email protected]
TITLE: Temporary Employment Agreement for City Clerk Services --
Temporary Employment Agreement for City Clerk Services
May 27, 2025

Page 2 ends

12-2

If approved, the temporary employment agreement would be effective June 16, 2025, and would terminate no later than October 17, 2025. Ms. Perry would attend all City Council meetings and be present at City Hall no fewer than three days per week.

The authority to appoint Ms. Perry as the In terim City Clerk is set forth in Charter Section 600. Upon appointment, Ms. Perry’s duties would include, but not be limited to, those duties set forth in Charter Section 603. The contract with Ms. Perry provides that it would automatically be terminated upon the appointment of a new city clerk by the City Council.

FISCAL IMPACT:

Should the City Council approve the agreement, Ms. Perry will be compensated at a rate of $92.02 per hour, which is within the sala ry range for the city clerk position. Ms. Perry will not be authorized to receive overtime pay.

This agreement will be expensed to the City Clerk’s Office Professional Services Account No. 01010005-71101.

ENVIRONMENTAL REVIEW:

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

ATTACHMENT:

Attachment A – Temporary Employment Agreement

ATTACHMENT A
12-3

TEMPORARY EMPLOYMENT AGREEMENT

WITH MOLLY MCLAUGHLIN PERRY FOR

CITY CLERK SERVICES

THIS AGREEMENT FOR POST RETIREMENT TEMPORARY EMPLOYMENT ("Agreement") is made effective as of the 16th day of June, 2025 ("Effective Date"), by and between the City of Newport Beach, a California municipal corporation and charter city ("City") and MOLLY MCLAUGHLIN PERRY ("Employee"), with reference to the following:

RECITALS
A. City is a municipal corporation duly organized and validly !:!Xisting under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.

B. City requires temporary assistance in the City Clerk's Office for City Clerk services.

C. The City desires to employ Employee on a provisional "at will" basis and to enter into an Agreement with Employee for temporary City Clerk employment services ("Position") upon the terms and conditions in this Agreement.

D. Employee is willing to accept such temporary employment on the terms and conditions set forth in this Agreement.

NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:

1. TERM
The term of this Agreement shall commence on June 16, 2025, and shall end October 17, 2025, unless terminated earlier as provided herein.

2. SERVICES TO BE PERFORMED BY EMPLOYEE

2.1 Services shall include the following: City Clerk, as further described in the Job Description attached hereto as Exhibit A and incorporated herein by reference.

2.2 All duties shall be performed in compliance with City ordinances, policies, rules and regulations. Employee shall familiarize herself with the City's Employee Manual.

At all times, Employee agrees to perform all services related to Employee's employment hereunder faithfully and diligently and to discharge the responsibilities thereof to the best of Employee's ability.
12-4

3. COMPENSATION

3.1 As consideration for the performance of specified services under this Agreement, Employee shall be compensated as follows:

3.1.1 Pay of Ninety-Two Dollars and 02/100 ($92.02) per hour for hours worked pursuant to this Agreement. Employee shall be paid on a bi-weekly basis corresponding to the City's payroll schedule and Employee is subject to State and Federal income tax withholdings. This amount shall be considered just compensation and no additional benents, except for those benefits mandated by state or federal law, or holiday pay will be provided under this Agreement.

3.1.2 Employee shall maintain and submit complete records of time expended pursuant to this Agreement and corresponding to City's payroll schedule.

4. HOURS

4.1 Employee shall be required to attend all City Council meetings and is expected to be physically present at City Hall no fewer than three days per week. The Employee's work hours shall not exceed eight (8) hours per day or forty (40) hours per week.

4.2 It is expressly understood that Employee is a nonexempt Employee and employment is for a provisional, "at will" position.

4.3 Notwithstanding any federal and state laws, regulations or orders, Employee shall not work more than 960 hours during the term of the Agreement in accordance with CalPERS post retirement employment guidelines. Employee shall be responsible for monitoring the hours worked during these time periods to ensure full compliance.

5. NOTICES

5.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first-class mail, addressed as hereinafter provided.

5.2 All notices, demands, requests or approvals from Employee to City shall be addressed to City at:

Attn: Joe Stapleton, Mayor
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
Temporary Employment Agreement Molly Mclaughlin Perry Page2 12-5

5.3 All notices, demands, requests or approvals from City to Employee shall be addressed to Employee at:

Molly McLaughlin Perry
Address on File with City Manager

6. TERMINATION

6.1 Employee's employment is "at will" which means that Employee's employment with City may be terminated at any time, with or without cause, by either party by giving 24 hours prior written notice to the other party. The parties agree that this Agreement shall be deemed terminated upon the appointment of a new permanent or interim City Clerk by the City Council.

6.2 Provisional Employee shall mean any person who, pursuant to an Appointment, contract or otherwise, performs work that is generally identified in the Annual Budget and is of limited duration or seasonal in nature.

6.3 Employee's employment status can only be changed by the City Council.

6.4 Nothing in this agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from the temporary position with the City.

6.5 No promises or representations regarding regular, full time or permanent employment status have been made to Employee and Employee has no expectation of permanent employment with the City. Furthermore, Employee has no expectation of Civil Service classification, rights or status under this Agreement.

6.6 Upon termination of this Agreement, the City shall pay to Employee that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination.

7. EFFECT OF PRIOR AGREEMENTS
This Agreement supersedes any prior agreement between the City and the Employee, except that this agreement shall not affect or operate to reduce any benefit or compensation inuring to the Employee of a kind elsewhere provided and not expressly provided in this Agreement.

8. OWNERSHIP OF DOCUMENTS
Each record, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Employee, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Employee or any other party.

Temporary Employment Agreement Molly McLaughlin Perry Page 3 12-6

9. CONFIDENTIALITY
Employee shall hold and safeguard confidential information ·in trust for the City and shall not, without the prior written consent of the City, misappropriate or disclose or make available to anyone for use outside the City at any time, either during her employment with the City or subsequent to the termination of her employment with the City for any reason, including, without limitation, termination by the City for cause or without cause, any confidential information, whether or not developed by Employee, except as required in the performance of Employee's duties to the City. All documents, including drafts, preliminary and communications that result from the services in this Agreement, shall be kept confidential unless City authorizes in writing the release of information.

10. CONFLICTS OF INTEREST

10.1 The Employee shall be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest.

10.2 Employee shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City.

11. OUTSIDE ACTIVITIES
Employee is expected to devote her full time, attention and efforts to the performance of her assigned duties during those times she is working for the City. Employee shall not engage in any outside employment or business activities during her workday. Employee shall not engage in any employment, outside activity, or enterprise that is inconsistent, incompatible or in conflict with, or that interferes with, her ability to perform the duties, functions, or responsibilities of her Position.

12. STANDARD PROVISIONS

12.1 Recitals. City and Employee acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement.

12.2 Compliance with all Laws. Employee shall, at her own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all work prepared by Employee shall. conform to applicable City, county, state and federal laws, rules, regulations and permit requirements.

12.3 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Job Description or any other attachments attached hereto, the terms of this Agreement shall govern.

Temporary Employment Agreement Molly McLaughlin Perry Page4 12-7

12.4 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character.

12.5 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein.

No verbal agreement or implied covenant shall be held to vary the provisions herein.

12.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. •

12. 7 Amendments. This Agreement may be modified or amended only by a written document approved by the City Council.

12.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

12.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California.

12.1 O No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees.

12.11 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Temporary Employment Agreement Molly McLaughlin Perry Page 5 12-8
IN WITNESS WHEREOF , the parties have caused this Agreement to be executed on the dates written below.

By:__,~------=..:..:.-+~----
A
City Attorney
ATTEST:

Date: - - -----
By: ______ ___ _ __ _
Leilani I. Brown
City Clerk

CITY OF NEWPORT BEACH,
a California municipal corporation
Date: ------- - -
By: ___ ____ _____ _
Joe Stapleton
Mayor
EMPLOYEE: Molly McLaughlin Perry
Date: ---- - --- -
By: _______ _____ _
Molly McLaughlin Perry
[END OF SIGNATURES]
Attachment: City Clerk - Job Description
Temporary Employment Agreement Molly McLaughlin Perry Page 6 12-9

EXHIBIT A

JOB DESCRIPTION
Temporary Employment Agreement Molly McLaughlin Perry Page A-1

12-10
~

ALLIANCE

RESOURCE CONSU LTING LLC
12-11
The City of Newport Beach is one of Southern California's most picturesque and popular beach communities. It is located in the coastal center of Orange County, with Los Angeles County to the north and San Diego County to the south.

Newport Beach surrounds Newport Bay, well known for its picturesque islands and one of the greatest recreational harbors in the world, accommodating approximately 4,300 recreational and sports charter boats docked within its 21-square-mile harbor. The bay and the ten miles of ocean beach offer outstanding fishing, swimming, surfing, and aquatic sports activities.

The City has a permanent population of 82,419, which typically grows to well over 100,000 during the summer months, including 20,000 to 100,000 or more tourists daily. There are fine residential areas, modern shopping facilities, and a quality school system. Public elementary and secondary education is provided by the Newport-Mesa Unified School District and the Laguna Beach Unified School District. The University of California, Irvine, is located immediately adjacent to the city, and several other colleges are within a 30-mile-radius.

Newport Beach was incorporated September 1, 1906. The City Charter was originally adopted in 1954 and has been updated and amended over time. The City operates under a Council-Manager form of government. Council Members are elected by district but voted on by the population as a whole and serve four-year staggered terms. The governing council consists of the Mayor and six other members and is responsible for, among other things, policymaking , passing local ordinances, adopting the budget, appointing committees, and hiring the City Manager, City Attorney, and City Clerk.

The City of Newport Beach is a full-service city, providing its residents and visitors with high quality municipal services, a desirable place to live, work, recreate, and visit, with a focus on public safety. The FY 2024-25 Operating Budget is $440.5 million and the capital budget totals $54.3 million with 775 full-t ime employees and 146 part-time employees.

Newport Beach has a history of impressive financial strength with current General Fund reserves exceeding $65 million and a AAA credit rating by Moody 's and Fitch.

T
The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded and archived.

The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments , and the general public rely for information regarding the operations and legislative history of the City. The City Clerk has three direct reports, and serves as the liaison between the public and City Council and provides related municipal services.
2 \lh,1111·1• R~,011rec Consult an!( I th 11
12-12
The City Clerk serves as one of three appointed positions reporting directly to the City Council. The City Clerk plans, directs and reviews the activities, operations and financial aspects of the City Clerk's Office to ensure achievement of high standards of service and efficiency; serves as the principal resource to the City and the City Council relating to the execution of municipal elections, referendums, initiatives and the like; manage compliance with Fair Political Practices Commission (FPPC) regulations and reporting; provide highly accurate and effective stewardship of City records, bids and contracts; assures accurate and timely administration of City Council meetings, minutes and notices; maintains professional and effective inter-departmental relations and support; supervises timely processing of Public Records Act requests; and performs such other duties as directed by the City Council.

The ideal City Clerk will be a dedicated municipal professional with a strong commitment to customer service, who brings a fresh perspective and a keen ability to identify and implement process improvements , while also valuing the City's rich history and organizational culture.

Key focus areas for the City Clerk will include: supporting and working closely with the City Council, ensuring prompt responses to public records requests, maintaining collaboration between the City Clerk's Office and the City Manager's Office, and streamlining communica tion processes for timeliness. The City Clerk will also ensure that there is adequate staffing for the numerous City boards and commissions. A forward-thinking approach to leveraging techno logy will be essential-particularly in enhancing records management systems, improving the accuracy and accessib ility of meeting minutes, and increasing overall operational efficiency.

Lastly, the ideal candidate will be professional, diplomatic and a strong self-starter.

Education, Experience and Certifications
The following are desired minimum levels of achievement for the position ; although, the City reserves the right to value special strength or achievement in any requirement as an offsetting factor in relation to a shortfall in another requirement:

Education: A bachelor's degree in public administration, records management, public policy or a related field from an accredited college or university, or equivalent educational achievement in another discipline.

Experience: Seven years of municipal city clerk management experience, preferably with at least two years in a senior supervisory or lead capacity.

License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.

Certification as a Municipal Clerk (CMC) by the International Institute of Municipal Clerks.

The annual salary for this position is $127,614 to $191,407 and will be dependent upon the qualifications and experience of the selected candidate. This position is included in the Key and Management Employees (K&M) compensat ion plan.

Total employee contributions towards retirement and benefits are a minimum of 17.17%. Please review below for a list of compensation and benefits.

Retirement: California Public Employee Retirement System (CalPERS) plan, which offers reciprocity between agencies. Classic tier II employees who have been in the CalPERS system and are new to the City of Newport Beach, will receive a 2% @ 60 formula. Employees new to the City and CalPERS, and who do not belong to a reciprocal agency of CalPERS, will receive the tier Ill formula of 2% @ 62. Employees are required to contribute

11.5% of pensionable income towards their retirement benefit. Member contribut ions increase to 13% effective January 2026.

LIUNA Supplemental Retirement: Employees contribute 3.22% of salary for this benefit through a pre-tax payroll deduction . Participation is mandatory.

Medicare : Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution , which is 1.45% of salary.

Enrollment and deduct ion amounts are subject to change based on negotiated terms and additional laws.

Alliann• Rcs(lutcc l onsull 111g I ,I , en u 3
12-13
Dlsabllty Insurance: Up to 66.67% of covered wages up to a maximum benefit of $1,846 weekly for short-term disability after a 30-calendar day waiting period and $15,000 monthly for long-term disability after 180 calendar day waiting period.
► Cafeteria Plan: The City offers a variety of CalPERS PPO and HMO medical plans, Delta PPO and HMO dental plans and VSP vision plans. A monthly cafeteria allowance of $1 ,725 is provided to purchase medical, dental and vision insurance (plus an additional $158 monthly contribution if participating in a medical plan). If electing medical coverage and spend less than the City contribution, there shall be no cash back provided. Those wishing to opt out of medical coverage receive an opt- out allowance of $500 per month upon submission of proof of alternate group medical insurance coverage.
► Technology Allowance: $80 monthly smart phone and equipment stipend. ► Executive Management Physical: Up to $1 ,000 per year ► Automobile Allowance: $400 per month
► Flexible Spending Account: Optional. Pre-tax for medical and dependent care. ► Section 457 Deferred Compensation Plan with Roth option: Optional participation. No City matching. ► 401 (a) Defined Contribution Plan: The City shall contr ibute a total of 2% of base salary to a defined contribut ion plan account on a pre-tax basis.
► Life Insurance : City paid policy up to $50,000 in coverage based on annual salary. Supplemental life insurance is available at the employee's expense and payroll deductions are made on a post-tax basis. Maximum supplemental life insurance coverage is $500,000.
► Employee Assistance Program: City-paid benefit which provides confidential counseling on work and life issues. ► Flex Leave: This is a comb ination of sick and vacation leave which is earned at a rate of 8. 77 hours per pay period (228 hours per year), with a maximum of 9.69 hours per pay period (252 hours per year) based on years of City service.
► Administrative Leave: Up to 80 hours per calendar year at the discretion of the City Manager. This leave has no cash value and does not carry over from one calendar year to the next. ► Schedule: This is an in-person position with an optional 9/80 work schedule with alternating Fridays off. ► Telecommuting: Employees receive 80 hours of telecommut ing hours per year. ► Office Attire: Business casual or jeans paired with a City provided polo shirt. ► Holidays: Equivalent to 12 paid holidays per year which includes one floating holiday.

For more information, please visit the links below:
► ,.., .... ...,, ' ....
► Key & Manag t B nett S ma
How to Apply
Please apply online by June 2, 2025 at . The City is aiming to hold in-person first-round interviews on June 18, 2025. For questions, inquiries or candidate recommendatio ns, please contact:

Sherrill Uyeda
Office: (562) 901-0769 x331
E-mail: 1
Alliance Resource Consulting LLC
Linked In:

An Equal Opportunity /ADA Employer
4 .\lhance Re,oun·e Con,ult mg I 1
Wesley Herman
Office: (562) 901-0769 x337
E-mail: m
pany Ilia r .,ourc -consultI11g

13-1

NEWPORT BEACH

City Council Staff Report

COUNCIL STAFF REPORT

CITY OF

May 27, 2025
Agenda Item No. 13
ABSTRACT:

Per Section 1102 of the City Charter, the city manager must submit the budget to the City Council at least 35 days before the start of the fiscal year, which begins on July 1. After reviewing the budget and making any revisions it deems advisable, the City Council shall set a date for the public hearing and publish a notice in an official newspaper at least 10 days prior to the hearing. The Charter requires the City Council to adopt an annual budget on or before June 30 of each year.

DISCUSSION:

The City Charter requires that the City Council adopt an annual budget each year on or before June 30. Staff has provided the Council with copies of the preliminary budget document, and it is available for public review on the City of Newport Beach’s website at:
https://www.newportbeachca.gov/government/departments/finance/city-budget-salary Staff recommends that the City Council set the date for the public hearing on the Fiscal Year 2025-2026 budget for June 10, 2025. The public hearing will be noticed and held during the regular Council meeting.

FISCAL IMPACT:

The Fiscal Year 202 5-2026 proposed budget is balanced, b ut subject to change based on the City Council’s final recommended action.

TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jason Al-Imam, Finance Director/Treasurer - 949-644-3126, [email protected]
PREPARED BY: Anthony Alannouf, Budget Analyst - 949-644-30122, [email protected]
TITLE: Set Public Hearing Date to Adopt Fiscal Year 2025-2026 Budget Set Public Hearing Date to Adopt Fiscal Year 2025-2026 Budget May 27, 2025

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ENVIRONMENTAL REVIEW:

Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the enviro nment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

NOTICING:

The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).

Newport Beach City CouncilMay 27, 2025

Newport Beach City Council
May 27, 2025