July 8, 2025
Agenda Item No.8
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Kevin Pekar, Parks and Trees Superintendent - 949-644-3069, [email protected] TITLE:
Irrigation Controller Replacement Phase 2 – Notice of Completion for Contract No. 9735-1 (25P02) ABSTRACT:
On March 25, 2025, the City Council awarded Contract No. 9735-1 for Irrigation Controller Replacement Phase 2 to EMTS, Inc. of Clovis. This involved upgrading irrigation controllers at various locations in the city. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$480,202.74
$480,202.74
$0
0%
Allowed Contract Time + Approved Extensions (Days) =
120
Actual Time Used (Days)
29 This project installed 37 weather-based automated irrigation controllers at various locations (Attachment A), which will increase irrigation effectiveness while also reducing water use and costs.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
480,202.74
Actual Cost of Bid Items Constructed:
$
480,202.74
Total Change Orders:
$
0.00 Final Contract Cost:
$
480,202.74
The allowed contract time was 120 business days to account for potential issues such as supply chain delays, but the supplier and distributor had the necessary materials in advance and completed installation ahead of schedule.
FISCAL IMPACT:
The Irrigation Controller Replacement Phase 2 Project was funded as part of the Fiscal Year 2024-25 Capital Improvement Program budget, with funds provided from the Parks Maintenance Master Plan (PMMP). Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
PMMP
57001-980000-24P02
$
83,004.31
PMMP
57001-980000-25P02
$
397,198.43
Total:
$
480,202.74
The PMMP includes a comprehensive condition assessment of all City of Newport Beach parks and prioritizes funding for capital repairs and major maintenance projects to keep City parks in good condition. The PMMP account is funded through the General Fund.
ENVIRONMENTAL REVIEW:
On March 25, 2025, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(d) (rehabilitation of deteriorated facilities involving no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location List
8-3
8-1
Irrigation Controller Replacement Phase 2 –
Notice of Completion for Contract No. 9735-1 (25P02)
July 8, 2025
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