July 22, 2025
Agenda Item No. 14
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected] TITLE:
Fiscal Year 2024-2025 Restroom Rehabilitation Phase 2 – Notice of Completion for Contract No. 8905-3 (24F02) ABSTRACT:
On November 19, 2024, the City Council awarded Contract No. 8905-3 for the Fiscal Year 2024-2025 Restroom Rehabilitation Phase 2 project to Empire Design & Build LLC.
The project involved rehabilitating four restrooms located at Washington Street, the Balboa Ferry, 38th Street Park, and Irvine Terrace Park with new plumbing fixtures, flooring, doors and roof systems. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$920,000
$1,021,207.87
$101,207.87
11.0%
Allowed Contract Time +
Approved Extensions (Days) =
90 Actual Time Used (Days)
90 The FY 2024-2025 Restroom Rehabilitation Phase 2 project included various levels of repair work at the Irvine Terrace Park, Balboa Ferry, Washington Street, and 38th Street Park restroom facilities. Work included the installation of new roof systems, new plumbing fixtures, updates to meet American with Disabilities Act (ADA) standards, and installation of new doors and gates with automatic locking systems at all entrances.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original bid amount:
$
920,000.00
Actual Cost of Bid Items Constructed:
$
920,000.00
Total Change Orders:
$
101,207.87
Final contract cost:
$
1,021,207.87
The final total contract amount was $1,021,207.87, which is approximately 11% more than the original bid amount. Four contract change orders were necessary. The additional work included modifying the roof at Irvine Terrace to save existing trees, replacing rotten wood members discovered during demolition at Washington Street and Irvine Terrace Park, installing two new sewer cleanouts at 38th Street Park to allow for easier maintenance, providing additional portable restroom facilities and increasing the servicing of the portable restrooms to daily (including weekends) at Washington Street due to very high use.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 6, 2025
Actual Start of Construction Per Notice to Proceed
January 6, 2025
Estimated Completion per Annual Baseline Schedule
May 23, 2025
Substantial Completion Date Inclusive of Extra Work
May 14, 2025
FISCAL IMPACT:
The FY 2024-2025 Restroom Rehabilitation Phase 2 project was funded from the FY 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the Facilities Maintenance Master Plan (General Fund) in the following accounts:
Account Description
Account Number
Amount
Facilities Maintenance Master Plan
57101-980000-19F02
$
500.00
Facilities Maintenance Master Plan
57101-980000-24F02
$
650,861.43
Facilities Maintenance Master Plan
57101-980000-25F02
$
369,846.44
Total:
$
1,021,207.87
ENVIRONMENTAL REVIEW:
On November 19, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (rehabilitation of deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
14-1
14-1
Fiscal Year 2024-2025 Restroom Rehabilitation Phase 2 – Notice of Completion for Contract No. 8905-3 (24F02)
July 22, 2025
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