July 22, 2025
Agenda Item No. 15
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Principal Civil Engineer - 949-644-3315, [email protected] TITLE:
Concrete Replacement Program Fiscal Year 2024-25 – Notice of Completion for Contract No. 9715-1 (25R06) ABSTRACT:
On November 19, 2024, the City Council awarded Contract No. 9715-1 for the Concrete Replacement Program Fiscal Year 2024-25 project to Towo Enterprise, Inc. The project replaced deteriorated concrete sidewalks, driveways, curbs and gutters, and access ramps in the Spyglass Hill, Newport Hills, Harbor View, and Seawind communities, in addition to various City of Newport Beach parks in the nearby area. The work is now complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$1,586,380.00
$1,636,108.75
$49,728.75
3.1%
Allowed Contract Time + Approved Extensions (Days) =
84 Actual Time Used (Days)
84 This project included distributing construction notices to affected residents and businesses; setting up traffic control; surveying; adjusting utility boxes to grade; tree root pruning; tree removal and replacement; and removing and replacing various types of concrete hardscaping in the Spyglass Hill, Newport Hills, Harbor View, and Seawind communities and at various City parks in the nearby area. Refer to the attached location map to see the project area.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
1,586,380.00
Actual Cost of Bid Items Constructed:
$
1,433,261.00
Total Change Orders:
$
202,847.75
Final Contract Cost:
$
1,636,108.75
The final total contract amount was $1,636,108.75, which was approximately 3.1% higher than the original bid amount. This minor cost increase was primarily due to adding more concrete replacement work to improve the condition of public hardscaping within the project area. In addition, thicker than anticipated concrete panels were found at City parks, which also contributed to the increased costs.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule December 2, 2024
Actual Start of Construction Per Notice to Proceed
December 9, 2024
Estimated Completion per Annual Baseline Schedule
May 16, 2025
Substantial Completion Date Inclusive of Extra Work
May 7, 2025
Additional time was given to the contractor to complete the work due to rain delays and staff adding change order work to the project. The contractor was able to complete all the proposed improvements, including the change order work, within the time allotted.
FISCAL IMPACT:
The Concrete Replacement Program FY 2024-25 was included within the FY 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
General Fund FY 2020-21
01201927-980000-21R06
$
2,033.84
General Fund FY 2021-22
01201927-980000-22R06
$
5,748.74
General Fund FY 2022-23
01201927-980000-23R06
$
16,404.05
General Fund FY 2023-24
01201927-980000-24R06
$
642.72
General Fund FY 2024-25
01201927-980000-25R06
$
776,639.40
Neighborhood Enhancement FY 22-23
53601-980000-23R06
$
4,541.10
Neighborhood Enhancement FY 24-25
53601-980000-25R06
$
495,458.90
Parks Maintenance Master Plan
57001-980000-25R06
$
334,640.00
Total:
$
1,636,108.75
The Neighborhood Enhancement Fund is used for projects that enhance neighborhood aesthetics and functionality and is funded from General Fund surplus funds. The Parks Maintenance Master Plan (PMMP) funds a variety of capital repair and maintenance for all city parks in effort to keep these facilities in good condition. The PMMP is funded by the General Fund.
ENVIRONMENTAL REVIEW:
On November 19, 2024, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
15-3
15-1
Concrete Replacement Program Fiscal Year 2024-25 –
Notice of Completion for Contract No. 9715-1 (25R06)
July 22, 2025
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