August 26, 2025
Agenda Item No. 22
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Principal Civil Engineer - 949-644-3315, [email protected] TITLE:
Approval of Professional Services Agreement with Stantec Consulting Services, Inc. for the San Miguel Drive Pavement Rehabilitation Project (Project No. 26R11) (Contract No. 9855-1) ABSTRACT:
As part of the City of Newport Beach’s Pavement Management Plan, San Miguel Drive from San Joaquin Hills Road to Ford Road is scheduled for pavement rehabilitation in Fiscal Year 2026-27. Staff requests City Council approval to enter into a Professional Services Agreement (PSA) with Stantec Consulting Services, Inc. of Irvine, to prepare the necessary construction documents.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Budget Amendment No. 26-015, appropriating $40,000 in increased expenditures in Account No. 12601-980000-26R11 from the unappropriated SB1-Road Maintenance & Rehabilitation Account (RMRA) fund balance; and c) Approve a professional services agreement with Stantec Consulting Services, Inc. for the San Miguel Drive Pavement Rehabilitation project for a total not-to-exceed amount of $297,640 and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION:
As part of the City’s Pavement Management Plan, San Miguel Drive from San Joaquin Hills Road to Ford Road (Project No. 26R11) is scheduled for pavement rehabilitation in FY 2026-27. A location map is provided as Attachment A. Proposed improvements involve grinding and overlaying the existing asphalt pavement with rubberized asphalt concrete pavement; repairing localized areas of pavement failure; replacing deteriorated concrete curbs, median curbs, gutters, sidewalks, driveway approaches, and access ramps; modifying and installing street signs and pavement striping; adjusting utilities to grade; and performing other incidental items of work as required.
Staff recently issued a Request for Proposals (RFP) for professional engineering services and received 16 proposals. The proposals were reviewed by a three-person technical panel. Eleven of these proposals met the minimum total score of 210 out of 300 (70%). The scoring for the proposals is as follows:
PROPOSER
TOTAL SCORE (Out of 300)
OVERALL RANK
Stantec Consulting Services, Inc.
273
1 X Engineering and Consulting, Inc.
261
2 Dokken Engineering, Inc.
246
3 Kreuzer Consulting Group, Inc.
238
4 Onward Engineering
228
5 Ardurra Group, Inc.
227
6 CSG Consultants, Inc.
224
7 Tetra Tech, Inc.
217
8 AZTEC Engineering Group, Inc.
215
9 DMS Consultants, Inc.
214
10 HW Lochner, Inc.
212
11 Stantec Consulting Services, Inc. demonstrated that it has the expertise and experience needed to complete construction documents for pavement reconstruction projects. In addition, Stantec Consulting Services, Inc. has successfully completed similar projects for other local agencies as well as for the City. Therefore, staff recommends approving a PSA with Stantec Consulting Services, Inc. to complete the final design efforts for the San Miguel Drive Pavement Rehabilitation project. Preparation of construction documents for pavement rehabilitation projects is similar for all streets. The proposals and the results from this RFP process may be considered for future pavement rehabilitation projects.
The proposed Scope of Work includes research and data collection; utility coordination; design surveying; signing and striping inventory; a pavement report; base mapping; preparation of construction documents; progress meetings; and construction support services. Construction is tentatively planned for fall 2026.
FISCAL IMPACT:
Upon approval of the proposed Budget Amendment, sufficient funding will be available from the current Capital Improvement Program budget for this service. The Budget Amendment appropriates $40,000 in increased expenditure appropriations from the SB1–RMRA Fund unappropriated fund balance. The consultant’s proposed not-to-exceed fee for this service is $297,640. It will be expensed to the SB1-RMRA CIP Expense Account in the Public Works Department, 12601-980000-26R11. SB1 RMRA revenues are state fuel and vehicle registration taxes imposed by the Road Repair and Accountability Act of 2017.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Attachment B – Budget Amendment
Attachment C – Professional Services Agreement
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Approval of Professional Services Agreement with Stantec Consulting Services, Inc. for the San Miguel Drive Pavement Rehabilitation Project (Project No. 26R11) (Contract No. 9855-1) August 26, 2025
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