September 9, 2025
Agenda Item No. 9
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David Miner, Chief of Police - 949-644-3701, [email protected] PREPARED BY:
Jonathan Stafford, Deputy Director - 949-644-3650, [email protected] TITLE:
Amendment No. Two to Professional Services Agreement with Flock Group, Inc. for Flock ALPR System
ABSTRACT:
The Police Department requests City Council approval of Amendment No. Two (Amendment) to the agreement with Flock Group, Inc. (Flock) and a budget amendment to cover the costs of the Amendment. If approved, the term of the agreement will be extended to coincide with the execution date, four additional automated license plate reader (ALPR) units will be placed at three locations in Newport Beach, and data retention will be increased from 30 days to one year. Costs for the Amendment will be $144,800 over the remaining four years of the agreement for a total not-to-exceed amount of $1,618,100.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Amendment No. Two to the Professional Services Agreement with Flock Group, Inc, of Atlanta, Georgia to extend the term of the agreement to coincide with the execution date, for the addition of four ALPR units and to increase data retention from 30 days to one year at a cost of $144,800 for a total not-to-exceed amount of $1,618,100 and authorize the Mayor and City Clerk to execute the Amendment; and c) Approve Budget Amendment No. 26-024 appropriating $15,200 in increased expenditures in Account No. 01035355-811008 from the unappropriated General Fund balance.
DISCUSSION:
The City Council approved the original agreement with Flock on July 9, 2024, for 69 ALPR units strategically placed throughout the city, 30 days of data retention, and related advanced search features. The agreement has been amended once to add four ALPR units in the area of Fashion Island for a total of 73 ALPR units. The Police Department has identified three new locations where ALPR units are needed and has determined that ALPR data retention needs to be increased to one year.
New ALPR Locations
The Police Department identified three locations where ALPR units are needed to increase coverage of the Flock system. Better coverage is needed to address ongoing problems with criminal activity, disturbance behavior and reckless driving at Corona del Mar State Beach, and to decrease the distance between ALPR units in the upper Newport Coast area to provide more timely travel pattern information for vehicles suspected of involvement in crimes. The new ALPR locations are described below:
The entrance to Corona del Mar State Beach. This location would have dual ALPR camera/processor units scanning vehicles entering and exiting the beach parking lot. The camera/processor units will be installed on a single pole in the landscaped median and will share a solar panel/battery unit.
The northeast corner of Vista Ridge Road and Newport Coast Drive scanning all lanes of northbound vehicular traffic using a Long Range Falcon ALPR unit.
The southeast corner of Ridge Park Road and Newport Coast Drive scanning eastbound vehicular traffic using a standard Falcon ALPR unit.
Increased Data Retention
The current 30-day retention period for ALPR data has proven insufficient for effective investigation of crimes. Crimes are often not reported immediately and diligent investigative work sometimes requires extended time to determine that a pattern or series of crimes are related by modus operandi, by vehicle or suspect description or other information shared among regional law enforcement agency partners. Increasing ALPR data retention will enable investigators to identify vehicles suspected of being used in crimes and to verify whether an identified suspect vehicle was used in crimes that occurred more than 30 days in the past.
Costs
Total costs for the Amendment over the remaining four years of the agreement are $144,800. The table below shows a breakdown of costs for the new ALPR units and the additional data storage:
ANNUAL COSTS
COMPONENT
QUANTITY
COST
(Per Unit)
TOTAL
(Over 4 Years)
Falcon ALPR Unit
1 $3,000
$12,000
Long-Range Falcon Unit
1 $5,000
$20,000
Dual Falcon Unit
1 $4,800
$19,200
Installation (one-time fees)
1 $1,200
$1,200
Extended Data Retention
77 $300
$92,400
FY 2025-26 Costs
$37,100
Annual Cost - Years 3-5
$107,700
Amendment No. 2 Total
$144,800
FISCAL IMPACT:
The Budget Amendment appropriates $15,200 in increased expenditure appropriations from the General Fund unappropriated fund balance. Costs for the Amendment will be expensed to the Detective Division Professional Services account, 01035355-811008. Funding for increasing data retention to one year for the 73 existing ALPR units was approved as a budget enhancement for the current fiscal year, so the Budget Amendment will cover the costs of the four new ALPR units, including installation and extended data retention. Ongoing costs for the new ALPR units will be addressed in the annual budget preparation process.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Amendment No. Two to the Professional Services Agreement with Flock Group, Inc. for Flock ALPR System
Attachment B – Budget Amendment No. 26-024
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Amendment No. 2 to Professional Services Agreement with Flock Group, Inc. for Flock ALPR System
September 9, 2025
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