October 14, 2025
Agenda Item No. 9
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Principal Civil Engineer - 949-644-3315, [email protected] TITLE:
Slurry Seal Program Fiscal Year 2024-25 – Notice of Completion for Contract No. 9717-1 (25R04) ABSTRACT:
On April 15, 2025, the City Council awarded Contract No. 9717-1 for Slurry Seal Program FY 2024-25 to American Asphalt South, Inc. The project slurry sealed residential streets and seal coated parking lots in the Spyglass Hill, Newport Hills, Harbor View and Seawind communities. The work is now complete. Staff requests that the City Council accept the completed work and close out the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$1,176,197.00
$1,149,884.64
-$26,312.36
-2.2%
Allowed Contract Time + Approved Extensions (Days) =
40 Actual Time Used (Days)
39 This project included distributing construction notices to affected residents and businesses; placing “No Parking, Tow-Away” signs and setting up traffic control; clearing existing pavement of debris, soil and other loose materials; street sweeping; removal of existing traffic striping, pavement markings, and raised pavement markers; weed removal and crack sealing; placing slurry seal on asphalt streets and trails; placing sealcoat on asphalt parking lots; installing new traffic striping, pavement markings and raised pavement markers; and other incidental items of work necessary to complete the work.
The contracted work has been completed to the satisfaction of the Public Works Department.
A summary of the construction cost is as follows:
Original Bid Amount:
$
1,176,197.00
Actual Cost of Bid Items Constructed:
$
1,144,154.04
Total Change Orders:
$
5,730.60
Final Contract Cost:
$
1,149,884.64
The total contract amount was $1,149,884.64, which was approximately 2.2% lower than the original bid amount. This minor cost decrease was primarily due to overestimation of slurry seal and sealcoat quantities during the project’s design phase.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule May 12, 2025
Actual Start of Construction Per Notice to Proceed
June 2, 2025
Estimated Completion per Annual Baseline Schedule
September 26, 2025
Substantial Completion Date Inclusive of Extra Work
July 25, 2025
The project start date was delayed to minimize impacts to schools within the affected neighborhoods. However, warmer than expected weather reduced the slurry seal cure time. Therefore the project finished on schedule.
FISCAL IMPACT:
The Slurry Seal Program FY 2024-25 project was included within the FY 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
Gas Tax FY 2023-24
12101-980000-24R04
$
275,865.87
Gas Tax FY 2024-25
12101-980000-25R04
$
874,018.77
Total:
$
1,149,884.64
Gas tax revenue is received through State-imposed taxes on fuel and motor vehicle registration dedicated to transportation purposes.
ENVIRONMENTAL REVIEW:
On April 15, 2025, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
9-3
9-1
Slurry Seal Program Fiscal Year 2024-25 –
Notice of Completion for Contract No. 9717-1 (25R04)
October 14, 2025
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