October 28, 2025
Agenda Item No. 9
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321,
[email protected]
TITLE:
Fiscal Year 2025-26 Citywide Park Fence Rehabilitation – Award of Contract No. 9837-1 to Dash Construction Company, Inc. (25P02) ABSTRACT:
The City of Newport Beach received construction bids for the Fiscal Year 2025-26 Citywide Park Fence Rehabilitation project and staff requests City Council approval to award the construction contract to DASH Construction Company, Inc. of Woodland Hills. This project is part of the Park Maintenance Master Plan (PMMP) and involves removing and replacing chain link fencing and fence painting at Bonita Canyon Sports Park, Buffalo Hills Park, Mariners Park and West Newport Park.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no expansion or an existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications;
c) Award Contract No. 9837-1 to DASH Construction Company, Inc. for the total bid price of $392,500 for the Fiscal Year 2025-26 Citywide Park Fence Rehabilitation project, and authorize the Mayor and City Clerk to execute the contract; and d) Establish a contingency of $39,250 (10% of the total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
As part of the PMMP, City parks are periodically inspected for maintenance and repair issues.
The PMMP evaluation includes irrigation controllers, amenities, park equipment and fencing. Staff prioritize the various capital maintenance needs with an emphasis on items that keep parks in service.
This project focuses on fencing repairs, and the project locations are Bonita Canyon Sports Park, Buffalo Hills Park, Mariners Park and West Newport Park. The project addresses the fencing at the baseball fields, pickleball courts and tennis courts, which have deteriorated due to weathering, age and heavy use.
At 10 a.m. on September 3, 2025, the City Clerk opened and read the following bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
DASH Construction Company, Inc.
$ 392,500.00
2nd
Golden West Fence
$ 490,627.57
3rd
J & A Fence
$ 499,000.00
4th
Armor Fence Concepts
$ 767,632.00
5th
Quality Fence Co Inc
$ 818,888.00
6th
RED HAWK SERVICES, INC.
$ 1,644,405.00
The City received six bids for this project. Staff recommends awarding to the lowest bidder, DASH Construction Company, Inc., which is registered with the Department of Industrial Relations and possesses a valid and current California State Contractor’s License Classification “C-13”, as required by the project specifications. A check of DASH Construction Company, Inc. references indicates satisfactory completion of similar projects for other public agencies.
DASH Construction Company, Inc.’s bid amount was approximately 7.3% under the engineer’s estimate of $470,700. The lower bid is attributed to a very competitive bid environment.
Pursuant to the contract specifications, the contractor will have 30 consecutive working days to complete the project. Work is scheduled to begin in the fall of 2025.
The project plans and specifications will be available for review at the October 28, 2025, City Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the award of this contract. The project will be expensed to the PMMP.
The following funds will be expended:
Account Description
Account Number
Amount
PMMP
57001-980000-25P02
$
432,750
Total:
$
432,750
Proposed fund uses are as follows:
Vendor
Purpose
Amount
DASH Construction Company, Inc.
Construction Contract
$
392,500
DASH Construction Company, Inc.
Construction Contingency
$
39,250
Various
Printing & Incidentals
$
1,000
Total:
$
432,750
The PMMP includes a comprehensive condition assessment of all City parks and prioritizes capital repairs and major maintenance based on a variety of factors including current condition and age of parks. This program funds a variety of capital repair and maintenance projects in an effort to keep City parks in good condition and is funded through the General Fund.
Staff recommends establishing $39,250 (10% of the total bid) for contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no expansion of an existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
9-1
9-1
Fiscal Year 2025-26 Citywide Park Fence Rehabilitation – Award of Contract No. 9837-1 to Dash Construction Company, Inc. (25P02) October 28, 2025
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