November 4, 2025
Agenda Item No. 7
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Kevin Pekar, Public Works Superintendent - 949-644-3069, [email protected] TITLE:
Irrigation Controller Replacement Phase 3 – Award of Contract No. 9924-1
ABSTRACT:
The City of Newport Beach (City) received construction bids for Phase 3 of the Irrigation Controller Replacement project. Staff requests City Council approval to award the construction contract to Superb Engineering (Superb) of Banning. The project replaces and upgrades 50 outdated controllers at various parks and right-of-way locations.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment; b) Award Contract No. 9924-1 to Superb for the total bid price of $670,004 for the Irrigation Controller Replacement Phase 3 project, and authorize the Mayor and City Clerk to execute the agreement; and
c) Establish a contingency of $33,500 (approximately 5% of the total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The City’s Fiscal Year 2025-26 Park Maintenance Master Plan (PMMP) includes the third phase for updating the City’s irrigation controllers. This project replaces 50 outdated controllers at various locations and continues the City’s conversion to a cloud-based system that allows staff to monitor and control irrigation and its programming from any location via computer, tablet or cell phone.
The Public Works Department issued a Request for Bids (RFB) for replacement of 50 irrigation controllers through the City’s electronic bidding portal.
At 3 p.m. on October 9, 2025, the City Clerk opened and read the bids for this project.
BIDDER
BID AMOUNT
Low
Superb Engineering
$670,004.00
2nd
The Davey Tree Expert Company
$695,545.47
3rd
Greenfield Management
$704,888.00
4th
EMTS, Inc.
$707,782.08
5th
American Landscape, Inc.
$717,249.00
6th
JAS Landscape LLC
$728,000.00
7th
Merchants Landscape, Inc.
$737,070.06
8th
RBH Construction & Engineering
$738,800.00
9th
Villa Park Landscape
$766,062.00
10th
Mariposa Landscapes, Inc.
$778,244.45
11th
DMS Facility Services
$790,000.00
12th
SGD Enterprises
$807,000.00
13th
ACC & Engineering LLC
$892,700.00
The City received 13 bids for this project. Staff recommends awarding to the lowest bidder, Superb. Superb is registered with the Department of Industrial Relations and possesses a California State Contractor’s License Classification C-27, as required by the project specifications. A review of its references shows satisfactory completion of similar projects.
Superb’s total bid amount was approximately 7% below the engineer’s estimate of $720,000. The difference between the low bid and the engineer’s estimate is due to the increasingly competitive bid environment.
Pursuant to the contract specifications, the contractor will have 120 consecutive working days to complete the work. Work is scheduled to start in December 2025.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the award of this contract. It will be expensed to the PMMP account in the Public Works Department, 57001-980000-25P02.
The following funds will be expended:
Account Description
Account Number
Amount
PMMP
57001-980000-25P02
$
703,504
Total:
$
703,504
Proposed fund uses are as follows:
Vendor
Purpose
Amount
Superb
Construction Contract
$
670,004
Superb
Construction Contingency
$
33,500
Total:
$
703,504
Staff recommends establishing $33,500 (approximately 5% of the total bid) for contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). 7-3
7-1
Irrigation Controller Replacement Phase 3 – Award of Contract No. 9924-1 November 4, 2025
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