November 18, 2025
Agenda Item No. 5
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Sean Levin, Recreation and Senior Services Director - 949-644-3151, [email protected] PREPARED BY:
Melissa Gleason, Senior Services Manager - 949-644-3247, [email protected] TITLE:
Acceptance of Cooperative Agreement C-5-4013 With Orange County Transportation Authority Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program for the OASIS Transportation Program ABSTRACT:
The Recreation and Senior Services (RSS) Department applied for an Orange County Transportation Authority (OCTA) Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) grant to fund the purchase of replacement vehicles for the OASIS Senior Center Transportation Program. These funds are made available to meet the needs of public agency and non-profit transportation programs serving seniors and individuals with disabilities. OCTA has approved the City's grant application in the amount of $217,800, which requires City Council authorization and acceptance of the grant terms and conditions.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Authorize the City Council to accept a $217,800 Orange County Transportation Authority Enhanced Mobility for Seniors and Individuals with Disabilities grant and sign and execute the Cooperative Agreement No. C-5-4013 and subsequent related documents as may be related to the reimbursement of the cost for vehicles for the OASIS Transportation Program; and c) Approve Budget Amendment No. 26-026 to record and appropriate $217,800 in grant revenue from the Orange County Transportation Authority to OASIS Transportation Grants account 0107033-431455-G2601, and in expenditure appropriations to OASIS Transportation - Equipment NOC account 0107033-911024-G2601.
DISCUSSION:
The OASIS Senior Center's transportation program provides affordable rideshare transportation for Newport Beach seniors over the age of 60 who are no longer able to drive. Transportation is available for medical appointments, shopping, essential errands and OASIS Senior Center activities. The program averages 400 clients annually and enables Newport Beach seniors to remain in their own homes for as long as possible and experience a higher quality of life.
OASIS Senior Center has four full-time drivers and one part-time driver to provide over 11,000 rides each year. The program continues to grow and adds approximately 15 new clients each month. The program relies on a fleet of six vehicles carrying out services: three, 12- passenger Ford buses; one, eight-passenger Ford Transit van; one, four-passenger Ford Transit van; and one, four-passenger Ford SUV. Vehicles are purchased, serviced and replaced through the City of Newport Beach's Fleet Services Division.
On June 11, 2024, City Council adopted Resolution No. 2024-40: A Resolution of the City Council of the City of Newport Beach, California, Authorizing Application for Grant Funding from the Orange County Enhanced Mobility for Seniors and Individuals with Disabilities. The Orange County Transit Authority (OCTA) Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) grant program administers $8.5 million in local funds to non-profit organizations and local public agencies for capital or operating expenses to help meet the needs of seniors and individuals with disabilities. City staff applied for $285,000 in EMSD grant funds to purchase and replace two Ford Passenger buses with two eight -passenger Ford Transit vans and a Ford SUV to help meet rideshare demand.
On July 24, 2025, OCTA awarded the City funding up to $217,800 for the purchase of vehicles for the OASIS Transportation Program. Pending the City Council's approval of the grant, two eight-passenger Ford Transit vans may be ordered and purchased to replace two Ford Passenger buses that have reached the end of their useful life. As stated in the Cooperative Agreement, the State will reimburse the City up to $217,800 for the cost of the vehicles once the grant is executed and the vehicles are purchased.
FISCAL IMPACT:
The Budget Amendment appropriates $217,800 in additional grant reimbursement revenue from OCTA and $217,800 in increased expenditure appropriations. The revenue will be posted to the OASIS Transportation Grants account in the Recreation and Senior Services Department, 0107033-431455-G2601, and the purchase will be expensed to the OASIS Transportation Equipment NOC account in the Recreation and Senior Services Department, 0107033-911024-G2601.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Cooperative Agreement C-5-4013
Attachment B – OCTA Pre-Award Authority Notification
Attachment C – Budget Amendment No. 26-026
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Acceptance of Cooperative Agreement C-5-4013 With Orange County Transportation Authority Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program for the OASIS Transportation Program November 18, 2025
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