December 9, 2025
Agenda Item No. 8
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
John Salazar, Field Maintenance Superintendent - 949-718-3460, [email protected] TITLE:
Award Services Agreement to Superior Pavement Markings for Street Striping and Sign Maintenance (Contract No. 9937-1) ABSTRACT:
The Public Works Department utilizes on-call contract services to maintain and improve roadway striping, curb markings and signs. After a competitive Request For Bid (RFB) procurement process, staff requests City Council approval to award a $1,800,000 on-call contract to Superior Pavement Markings, LLC with a five-year term.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Award On-Call Maintenance and Repair Services Agreement with Superior Pavement Markings, LLC for Roadway Sign and Striping Maintenance, Repair, and Installation for a total contract amount of $1,800,000 and five-year term and authorize the Mayor and City Clerk to execute the contract.
DISCUSSION:
As a key part of its daily operation, the Public Works Department uses many different contract services to provide for the necessary construction, maintenance and repairs services necessary to keep City facilities and infrastructure in good working order. One of these key contract services is to provide roadway striping, markings and sign maintenance, which is an important component of maintaining and improving the safety and efficiency of City roadways, paths and trails.
This contracting service will paint/repaint stop bars, crosswalks, lane striping, painted curbs, pavement legends and markings. This service also assists staff in responding in a timely manner to vehicle roadway accidents that require repairs and/or replacement of guard rails, signs and posts. The City currently spends approximately $236,000 a year on contracted on-call striping and markings work.
Staff was recently notified that our current contractor, Orange County Striping, was closing down their business as of October 31, 2025. With this notice, staff solicited and received two bids from contractors that specialize in this type of work. Based on a set amount of scheduled annual striping and marking work that is routinely required to repaint/refresh roadways (Base Bid), the lowest bidder was Superior Pavement Markings, Inc. A review of references for Superior Pavement Markings, Inc. shows satisfactory completion of similar contracts with other municipalities.
RANKING
BIDDER
TOTAL BASE BID AMOUNT
Low
Superior Pavement Markings, Inc.
$ 1,105,576
2nd
PCI
$ 1,176,067
Reviewing prior use history and projecting the need for additional on-call service work demand above the Base Bid, staff recommends adding an additional $694,424 ($138,884 per year) onto the 5 year Base Bid amount of $1,105,576 for a total not-to-exceed amount of $1,800,000 for on-call Striping and Sign Maintenance Services, and awarding a five-year contract to Superior Pavement Markings, Inc.
FISCAL IMPACT:
The adopted budget includes sufficient funding for the remaining current fiscal year. It will be expensed to the Contract Striping account in the Public Works Department, 0108061-811034. Additional funding for future years will be programmed during the annual budget process.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Maintenance and Repair Services Agreement Award Services Agreement to Superior Pavement Markings for Street Striping and Sign Maintenance (Contract No. 9937-1) December 9, 2025
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