January 13, 2026
Agenda Item No. 10
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected] TITLE:
Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation – Notice of Completion for Contract No. 9749-1 ABSTRACT:
On April 15, 2025, the City Council awarded contract No. 9749-1 for the Corporation Yard, Utility Yard, and Oilfield Gate Rehabilitation project to Gold Coast Fence Inc. The project replaced aging gates and gate components at the Corporation Yard (592 Superior Ave.), Utilities Yard (949 W. 16th St.), Oilfields (5904 West Coast Highway) and Big Canyon Reservoir (3300 Pacific View Dr.). The work is now complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATIONS:
Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$304,768
$335,268
$30,500
10.0%
Allowed Contract Time + Approved Extensions/Suspensions (Days) = 40 Actual Time Used (Days)
40 This project is part of the Facilities Maintenance Master Plan (FMMP) and included the replacement of aging gates and gate components at the Corporation Yard, Utilities Yard, Oilfields and Big Canyon Reservoir, providing improved aesthetic appeal, functionality and reducing maintenance needs.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
304,768
Actual Cost of Bid Items Constructed:
$
304,768
Total Change Orders:
$
30,500
Final Contract Cost:
$
335,268
The total contract amount was $335,268, approximately 10% higher than the original bid amount. The additional cost resulted from added scope items not covered by the initial contract including catch poles, an embedded gate track, security wing panels, photo eyes, a pedestal, knox switches, and a button to enable gate opening functionality from the Corporation Yard offices. The security wing panels were needed to prevent unauthorized access into the Utilities Yard. All other items were implemented to increase functionality and durability of the gates.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule August 18, 2025
Actual Start of Construction Per Notice to Proceed
October 16, 2025
Estimated Completion Per Annual Baseline Schedule
October 17, 2025
Substantial Completion Date Inclusive of Extra Work
December 16, 2025
FISCAL IMPACT:
The Corporation Yard, Utilities Yard and Oilfield Gate Rehabilitation project was included within the Fiscal Year 2024-25 Capital Improvement Program Budget. Funds for the construction contract were expended from the following account(s):
Account Description
Account Number
Amount
FMMP
57101-980000-25F02
$
335,268
Total:
$
335,268
The FMMP includes a comprehensive condition assessment of all City of Newport Beach facilities and prioritizes capital repairs and/or major maintenance based on a variety of factors including current condition and age of facilities. This program funds a variety of capital repair and maintenance projects and is funded by the General Fund.
ENVIRONMENTAL REVIEW:
On April 15, 2025, City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Corporation Yard, Utility Yard and Oilfield Gate Rehabilitation – Notice of Completion for Contract No. 9749-1 January 13, 2026
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