B-8
BIKE, FOOT RACE AND SURF CONTEST EVENT POLICY
The purpose of this policy regarding the use of City Public Property and beaches for conducting bicycle events, running events, surf contests and other athletic contests is to minimize the inconvenience to City residents, and to eliminate any potential City liability for injuries resulting from the event. All bicycle events, running events, surf contests or events and similar athletic contests/events shall be required to secure a Special Event Permit, comply with all of the conditions to the permit, and comply with the provisions of this Policy. Races, running events, walking events and other athletic contests/events using City public property shall not be conducted during the summer (June 15 through September 15). No more than twelve (12) such events shall be permitted during any calendar year and not more than four (4) in one geographical area m one year.
The person or entity primarily responsible for administering the event must prove their ability to pay for all required City safety and maintenance services prior to issuance of any permit. Proof of ability to pay for these services shall be in the form of a cash deposit, bond, or similar instrument. The permittee shall, prior to the event, provide the City with evidence of insurance, with the City named as an additionally insured, with minimum coverage of one ( 1) million dollars per occurrence unless the City Risk Manager determines that due to the circumstances surrounding the event, more insurance coverage is necessary.
No permit shall be issued for any race, running event, surf contest or athletic contest/event which is sponsored or financially supported by a tobacco or alcohol company and no alcohol or tobacco shall be permitted to be dispensed or available in the event there are participants under the age of 21. Nor will any signage promoting alcohol or tobacco company be allowed to be displayed at the contest/event.
As stewards of public access to the coast it is the City's policy to keep the beaches open to the general public and not permit exclusive use or events unless sponsored or organized by the City. Surf, surf-related and sandcastle contests are the only events permitted using City beaches and shall not be conducted during Memorial Day weekend or summer (June 15 - September 15).
Surf Contests and League Competitions
No more than eight (8) surf or surf related commercial events and/or events determined to need a Special Event Permit shall be permitted on or near the beach during any calendar year and events shall be scheduled at least three (3) weeks apart. All Surf competitions, no matter what the size, are required to register with the Recreation & Senior Services Department a minimum of one month prior to the scheduled event in order to receive approval for use of the requested location and event dates.
Non-commercial, low impact surf contests put on by non-profit groups and/or local schools can apply for event approval by completing a Surf Contest/Activity Registration Form. There is no fee for registration of a surf contest, only for the Special Event Permit, if needed. All responsible parties must be able to provide upon request proof of a valid registration approval during the hours of the surf contest. Only non-profit groups will be considered.
ATTACHMENT C
B-8
2 Surfcontestpermitswill begrantedfor specificdatesonly. No morethanonesurfcontestwill bescheduled perday. Surfcontestpermitsdonot allow for theexclusiveuseof theoceanor contestareaandarealways subjectto blackballrulesandregulations. Therecanonly bea maximumof six (6) commercialcontestsat anyonelocationpercalendaryear. TheFireDepartmentdeterminesacceptablelocationsfor surfcontests.
Localsurf leaguecompetitionsarerequiredto submita Contest/Activity RegistrationForma minimumof onemonthprior to thescheduledmatch. Schoolsareto coordinateandagreeto leaguecompetitiondates prior to submittalcollectivelyby June1 eachyearto beconsideredfor priority. Leaguecompetitionsare limited up to two (2) pre-seasonandfive (5) league "home" competitionevents, with onehomeleague competitionperweekperschool. Up to seven (7) total perschoolperyear.
No more than two surf leaguecompetitionsper week will be considered, with emphasisplacedon coordinatingschedulesto hold oneperweekwhenpossible. If two surf leaguecompetitionsarescheduled in the sameweek, they mustbe at different locationson the beach. Schoolsshall makeeveryeffort to coordinatealternatinghomeleaguecompetitionsto achievethis. Leaguecompetitionsarelimited to the morninghoursof 6:30-8:30 a.m. andshall not be conductedduring Memorial Day weekendor summer June15 -September15).
History
AdoptedI-21 – 2-14-1983
AmendedI-21 – 11-14-1983
AmendedI-21 – 9-22-1986
AmendedI-21 – 1-24-1994 (changedto I-8)
AmendedI-8 – 7-25-2000
AmendedI-8 – 4-8-2003 (changedto B-8)
AmendedB-8 – 4-13-2004
AmendedB-8 – 9-13- 2005
AmendedB-8 – 9-27-2011
AmendedB-8 – 11-14-2023