February 24, 2026
Agenda Item No. 8
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Kevin Pekar, Parks and Trees Superintendent - 949-644-3069, [email protected] TITLE:
Irrigation Controller Replacement Phase 3 – Notice of Completion for Contract No. 9924-1 (26P02) ABSTRACT:
On November 4, 2025, the City Council awarded Contract No. 9924-1 for Irrigation Controller Replacement Phase 3 to Superb Engineering, Inc. of Banning. This project involved upgrading irrigation controllers at various locations in the city. The work is now complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATIONS:
Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$670,004
$670,004
$0
0%
Allowed Contract Time + Approved Extensions (Days) =
90 Actual Time Used (Days)
20 This project replaced 50 existing irrigation controllers with new weather-based automated irrigation controllers at various locations (Attachment A), which will increase irrigation effectiveness while also reducing water use and costs.
The contracted work has now been completed to the satisfaction of the Public Works Department.
A summary of the construction cost is as follows:
Original Bid Amount:
$
670,004
Actual Cost of Bid Items Constructed:
$
670,004
Total Change Orders:
$
0 Final Contract Cost:
$
670,004
The contract completion time was 90 working days to account for potential issues such as supply chain delays, however the contractor’s supplier and distributor had the necessary materials in stock allowing Superb Engineering to complete installation ahead of schedule.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule December 8, 2025
Actual Start of Construction Per Notice to Proceed
December 8, 2025
Estimated Completion Per Annual Baseline Schedule
April 17, 2025
Substantial Completion Date Inclusive of Extra Work
January 9, 2026
FISCAL IMPACT:
This Irrigation Controller Replacement Project was funded by the Capital Improvement Program budget, with funds provided from the Parks Maintenance Master Plan (PMMP). Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
PMMP
57001-980000-25P02
$
664,424
PMMP
57001-980000-26P02
$
5,580
Total:
$
670,004
The PMMP account is funded through the General Fund.
ENVIRONMENTAL REVIEW:
On November 4, 2025, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Class 1 Section 15301(d) (rehabilitation of deteriorated facilities involving no expansion of existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location List
Irrigation Controller Replacement Phase 3 – Notice of Completion for Contract No. 9924-1 (26P02) February 24, 2026
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