April 28, 2026
Agenda Item No. 7
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Chris Miller, Public Works Administrative Manager - 949-644-3043, [email protected] TITLE:
Citywide Public Dock Rehabilitation – Notice of Completion for Contract No. 9557-1 (24H02) ABSTRACT:
On September 24, 2024, the City Council awarded contract No. 9557-1 for the Citywide Public Dock Rehabilitation to Jilk Heavy Construction, Inc. The project replaced the floating docks, concrete guide piles, and some gangways at 10 of the City of Newport Beach’s public docks. The work is now complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$1,296,000
$1,385,336.26
$89,336.26
6.9%
Allowed Contract Time + Approved Extensions/Suspensions (Days) = 200
Actual Time Used (Days)
199
This project included replacing all of the floats at 10 of the City’s heavily used public piers along with replacing several of the float guide piles. In addition, three of the gangways were also replaced with code-compliant aluminum gangways.
The contracted work has been completed to the satisfaction of the Public Works Department.
A summary of the construction cost is as follows:
Original Bid Amount: $ 1,296,000.00
Actual Cost of Bid Items Constructed: $ 1,296,000.00
Total Change Orders: $ 89,336.26
Final Contract Cost: $ 1,385,336.26
The total final contract amount was $1,385,336.26, approximately 6.9% higher than the original bid amount. The additional cost resulted from unforeseen conditions not covered by the initial contract including gangway repairs, re-decking the entirety of the 19th Street float to match the newly installed float portion, and installation of new gangway landing and transition plates to improve access.
The contract completion time was 200 working days to account for long-lead procurement of floats and concrete guide piles. There were several months of punch list items which did not affect the public docks from being open and operational.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 6, 2025 Actual Start of Construction Per Notice to Proceed October 15, 2024 Estimated Completion Per Annual Baseline Schedule June 27, 2025 Substantial Completion Date Inclusive of Extra Work August 7, 2025 FISCAL IMPACT:
The Citywide Public Dock Rehabilitation project was funded with the adopted Fiscal Year 2024-25 Capital Improvement Program Budget and Budget Amendment No. 25-017. Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount Tidelands Operating 10001-980000-22H02 $ 292,616.62 Tidelands Capital 10101-980000-19H02 $ 3,090.49 Tidelands Capital 10101-980000-23H02 $ 300,000.00 Tidelands Capital 10101-980000-24H02 $ 789,629.15 Total $ 1,385,336.26
Tidelands revenue is generated from the operation of the City’s tidelands and includes rent from moorings, piers and leases, as well as income from some parking lots. Currently, the operating expenditures of the Tidelands fund exceeds revenues and therefore is subsidized by the General Fund.
The Tidelands Capital Fund was created to allow for the sequestration of incremental increases from the tidelands rent adjustments solely to finance critical in-harbor capital improvements like seawall repairs, dredging, piers and other important amenities.
ENVIRONMENTAL REVIEW:
On September 24, 2024, City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance or minor alteration of existing public structures involving negligible or no expansion of existing use) and Section 15302 Class 2 (replacement or reconstruction of existing structures and facilities replaced) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Citywide Public Dock Rehabilitation – Notice of Completion for Contract No. 9557-1 (24H02) April 28, 2026
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