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Exception to Bidding Request Form
This form serves as a formal request to the City Manager, with proper justification, for the request to be an exception from the City's bidding requirements as set forth in AP-001, Section 4.4. The criteria are detailed below. Requests for Exception to Bidding Requirements must be signed and authorized by the Department Director. All requests will be verified and approved by the City Manager.
Lack of planning and customer preference are not sufficient reasons for an exception to bidding request.
INFORMATION
Requestor's Name: Kyle Brodowski
Requested Vendor: Pinnacle Petroleum
Requesting Department: Public Works
Purchase Amount: $120,000
Check all that apply:
Date of Request: 2-5-2026
Request For: {!)Requisition Qcontract
Existing Purchase: QYes
OHaving an alternative source duplicating these capabilities would resulting in excessive cost to the agency.
D Having an alternative source would cause a delay to the continuity of the project. □ Knowledge and qualitative familiarity with this project through preliminary work or previous work.
OPurchasing policy was not followed and department requesting payment on invoice. [Z]This constitutes as emergency use.
D Other (Please Explain):
Finance Department - Purchasing Division
Attachment A