May 12, 2026
Agenda Item No. 6
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Mark Vukojevic, Utilities Director - 949-644-3011, [email protected] PREPARED BY:
Kyle Brodowski, Municipal Operations Superintendent - 949-718-3464, [email protected] TITLE:
Approval of Equipment Replacement Purchase Orders for One Hydro Excavator Truck and One Sewer Cleaner Truck ABSTRACT:
The Municipal Operations Department is seeking City Council approval to purchase one Hydro Excavator Truck and one Combo Sewer Cleaner Truck. In accordance with City Council Policy F-9 (City Vehicle/Equipment Replacement Guidelines), these units will replace aging vehicles currently in the City of Newport Beach's fleet.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve a Purchase Order for one TRUVAC CNG HXX Hydro Excavator Truck from Haaker Equipment, for a total amount of $846,933.32. c) Approve a Purchase Order for one Vactor CNG 2105-15 Combo Sewer Cleaner Truck from Haaker Equipment for a total amount of $885,221.20; and d) Authorize a contingency of $86,600.00 (approximately 5% of total quotes) to cover the cost of unforeseen changes and modifications to the current quotes.
DISCUSSION:
The Municipal Operations Department is seeking the purchase of two cleaner-burning Compressed Natural Gas vehicles from Haaker Equipment: a TRUVAC HXX Hydro Excavator and a Vactor 2105-15 Combo Sewer Cleaner. Originally purchased in 2015, the existing units have reached the end of their 10-year service life per City Council Policy F-9. Due to heavy daily wear, replacing these trucks is essential to ensuring service reliability, reducing maintenance costs, and supporting the City’s water and wastewater infrastructure.
The Utilities Department relies on these two semi-trucks to maintain and repair the City’s critical water and wastewater infrastructure. Specifically, the Hydro-Excavator (Unit No. 9233) provides a safe method for potholing, trenching and exposing underground utilities such as water lines, sewer mains, and electrical conduits. By using this equipment, the City significantly reduces the risk of utility strikes, lowers repair costs, and enhances worker safety.
The Vactor Combo Sewer Cleaner (Unit No. 5525) is vital for the maintenance of sanitary sewer lines, storm drains, catch basins, and manholes. Specifically designed as a compact semi-truck, it can navigate the City’s narrow alleys and confined spaces. Using high-pressure jetting and vacuum technology, crews utilize this unit to clear grease, roots and debris—preventing costly sewer backups, overflows and service interruptions.
Haaker Equipment (La Verne, CA) provided quotes for both units through the Sourcewell Cooperative Purchasing Agreement (#101221-VTR). The Administrative Services Department has verified that this agreement complies with all federal and state purchasing mandates. Furthermore, the Sourcewell competitive bidding process meets the formal requirements of the City’s administrative procedures.
Using the Sourcewell agreement also provides significant cost savings from suggested list prices for this equipment.
Equipment
Suggested List Price
Sourcewell Selling Price
Sales
Tax
Total
Vactor Combo Sewer Cleaner
$833,963.00
$821,551.00
$63,670.20
$885,221.20
TRUVAC Hydro Excavator
$799,495.00
$786,017.00
$60,916.32
$846,933.32
Total
$1,633,458.00
$1,607,568.00
$124,586.52
$1,732,154.52
FISCAL IMPACT:
The adopted Fiscal Year 2025-26 budget includes sufficient funding for this purchase. The requested action also includes a contingency to allow for variances, customization such as additional storage compartments, and added equipment such as nozzles and spare parts. The purchases will be expensed to the Rolling Equipment Account in the Municipal Operations Department Equipment Fund, 7529032-911016.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Truvac Hydro-Excavator Haaker Equipment Quotation No. 136-1 Attachment B – Vactor Combo Sewer Cleaner Haaker Equipment Quotation No. 136-2 Approval of Equipment Replacement Purchase Orders for One Hydro Excavator Truck and One Sewer Cleaner Truck May 12, 2026
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