May 12, 2026
Agenda Item No. 5
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Michael J. Sinacori, Assistant City Engineer - 949-644-3342, [email protected] TITLE:
Approval of Professional Design Services Agreement with X Engineering & Consulting, Inc. for the AD 124 Alley Restoration-Contract No. 9451-4 ABSTRACT:
The utilities undergrounding for Assessment District 124 (AD 124) on Balboa Island is nearing completion, and the central alleys - between Agate Ave and Grand Canal - will require reconstruction which is scheduled to start in Fiscal Year 2027-28. City of Newport Beach staff requests City Council approval to enter into a professional design services agreement with X Engineering & Consulting, Inc. of Santa Ana, to prepare the necessary construction documents for the alleys, for a not-to-exceed fee of $232,704.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve a Professional Services Agreement with X Engineering & Consulting for AD 124 Alley Restoration Design Services for a total not-to-exceed amount of $232,704, and authorize the Mayor and City Clerk to execute the agreement.
DISCUSSION:
Restoration of concrete alleys within AD 124 is needed due to the poor condition of the concrete pavement, as well as on Collins Avenue (see Attachment A – Location Map), caused by the utility undergrounding and associated water main replacement trenching efforts in this area. Proposed improvements include removing existing asphalt trenches and cracked concrete and replacing pavement with new concrete; removing and reconstructing alley approaches; installing street signs and pavement striping as necessary; adjusting utility covers to grade; and performing other incidental items of work as required.
Staff recently issued a request for proposals for professional engineering street design services for the San Miguel Drive Pavement Rehabilitation Project and received 16 proposals. The proposals were reviewed by a three-person technical panel based on the best overall qualifications in accordance with state law. The scoring for the top four proposals is as follows:
PROPOSER
TOTAL SCORE (Out of 300)
OVERALL RANK
Stantec Consulting Services, Inc.
273
1 X Engineering and Consulting, Inc.
261
2 Dokken Engineering, Inc.
246
3 Kreuzer Consulting Group, Inc.
238
4 Stantec Consulting Services was awarded the engineering design services contract for the San Miguel Pavement Rehabilitation project. The AD 124 Alley Restoration project scope is similar to the engineering design work required for the San Miguel project and therefore, staff recommends awarding this design contract to the second-ranked most qualified firm from this recent RFP process, X Engineering & Consulting. Staff believes the firm has demonstrated that it has the expertise and experience needed to complete the design documents for the pavement reconstruction project. In addition, X Engineering & Consulting has successfully completed similar design projects for other local agencies as well as for the City.
The proposed scope of work includes research and data collection; utility coordination; base mapping; construction documents which include plans, specifications and a cost estimate; and project management. Construction is tentatively planned to start in fall 2027 at the earliest.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for this service. Professional services will be expensed to the AD Street Rehabilitation account in the Public Works Department, 67502-941003. The consultant’s proposed total not-to-exceed fee for this service is $232,704.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Map
Attachment B – Professional Services Agreement
Approval of Professional Design Services Agreement with X Engineering & Consulting, Inc. for the AD 124 Alley Restoration-Contract No. 9451-4 May 12, 2026
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