May 26, 2026
Agenda Item No. 3
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321, [email protected] TITLE:
Fiscal Year 2025-2026 Citywide Park Fence Rehabilitation – Notice of Completion for Contract No. 9837-1 (25P02) ABSTRACT:
On October 28, 2025, the City Council awarded Contract No. 9837-1 for the Fiscal Year 2025-2026 Citywide Park Fence Rehabilitation project to DASH Construction Company, Inc. The project involved removing and replacing chain link fencing and fence painting at Bonita Canyon Sports Park, Buffalo Hills Park, Mariners Park, and West Newport Park. The work is now complete and staff requests City Council acceptance and closure of the contract.
RECOMMENDATION:
Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$392,500
$431,730.11
$39,230.11
10.0%
Allowed Contract Time +
Approved Extensions (Days) =
60 Actual Time Used (Days)
60 The 2025-2026 Citywide Park Fence Rehabilitation project focused on fencing repairs at baseball fields, soccer fields, pickleball courts, and tennis courts, which had deteriorated due to weathering, age and heavy use.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original bid amount:
$
392,500.00
Actual Cost of Bid Items Constructed:
$
392,500.00
Total Change Orders:
$
39,230.11
Final contract cost:
$
431,730.11
The final total contract amount was $431,730.11, which is approximately 10% more than the original bid amount. Three contract change orders were necessary. The additional work included new backstop boards at Buffalo Hill’s and Mariner’s baseball fields, painting the dugout fencing at Bonita Canyon Sports Park, and additional fencing materials.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 26, 2026
Actual Start of Construction Per Notice to Proceed
January 26, 2026
Estimated Completion per Annual Baseline Schedule
March 10, 2026
Substantial Completion Date Inclusive of Extra Work
April 24, 2026
FISCAL IMPACT:
The Fiscal Year 2025-2026 Citywide Park Fence Rehabilitation project was funded from the FY 2025-26 Capital Improvement Program Budget. Funds for the construction contract were expended from the Parks Maintenance Master Plan (General Fund) in the following accounts:
Account Description
Account Number
Amount
Parks Maintenance Master Plan
57001-980000-25P02
$
431,730.11
Total:
$
431,730.11
ENVIRONMENTAL REVIEW:
On October 28, 2025, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no expansion of an existing use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Fiscal Year 2025-2026 Citywide Park Fence Rehabilitation – Notice of Completion for Contract No. 9837-1 (25P02)
May 26, 2026
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