June 9, 2026
Agenda Item No. 12
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
Mark Vukojevic, Utilities Director - 949-644-3011, [email protected] PREPARED BY:
Joshua Rosenbaum, Senior Management Analyst - 949-644-3057 [email protected] TITLE:
Amendment No. One to On-Call Services Professional Agreement with Linnes Services, Inc., for As-Needed Delivery, Hauling and Disposal of Materials ABSTRACT:
The Utilities Department requires the services of Linnes Services, Inc., for as-needed delivery of materials including sand, rock and gravel as well as hauling and disposal of dirt. This service includes the cost of the materials plus transportation, dump and regulatory fees. The Utilities Department is requesting City Council approval to amend and extend the existing agreement with Linnes Services, Inc.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Contract Amendment No. One to On-Call Professional Services Agreement with Linnes Services, Inc., for As-Needed Hauling, Delivery and Disposal of Materials, to extend the contract term for two years and to increase the contract amount by $80,000, for a new not-to-exceed amount of $200,000; and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION:
The Utilities Department routinely relies on Linnes Services, Inc., for as-needed delivery of materials including sand, rock and gravel, as well as for hauling and disposal of dirt to and from the Utilities Yard. These materials or goods are important to the day-to-day operations of the department for back-filling City-owned underground utilities that have been excavated for repairs. Linnes Services has provided on-call, as-needed services constituting the hauling (bulk transportation) of various materials to/from the Utilities Yard for several years. Linnes collects and delivers the materials from a quarry to the Utilities Yard and if needed, will haul removed excavated materials to a certified landfill for proper disposal.
Following a Request for Proposals process in early 2024, Utilities selected Linnes Services and the existing three-year contract was approved by the City Manager. With contract compensation authorization almost fully exhausted due to higher volumes of materials needed, Utilities staff recommends City Council approval of a two-year contract extension with an increase of $80,000 in contract compensation.
FISCAL IMPACT:
The adopted budget and next year’s proposed budget both include sufficient funding for these contract services. Expenses for transportation, hauling and proper disposal of materials are expensed to the Water Fund Enterprise Yard and Project Materials account in the Utilities Department, 7019052-841073.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Amendment No. One to the On-Call Maintenance Services Agreement with Linnes Services, Inc.
Amendment No. One to On-Call Services Professional Agreement with Linnes Services, Inc., for As-Needed Delivery, Hauling and Disposal of Materials June 9, 2026
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