June 23, 2026
Agenda Item No. 11
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Assistant City Engineer - 949-644-3315, [email protected] TITLE:
Approval of Professional Services Agreement with GMU Geotechnical, Inc. for Pavement Management Program and Inspection Services (Contract No. 9966-1) (27R01) ABSTRACT:
The City of Newport Beach (City) received proposals for pavement management and inspection services. The City maintains a Pavement Management Program (PMP) to assess street pavement conditions and identify future pavement rehabilitation needs. To maintain eligibility for Orange County Transportation Agency (OCTA) Measure M2 funds, Orange County agencies are required to maintain an updated PMP. For the City Council’s consideration is a professional services agreement with GMU Geotechnical, Inc. of Rancho Santa Margarita.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve a Professional Services Agreement with GMU Geotechnical, Inc. for Pavement Management Program and Inspection Services for a total not-to-exceed amount of $195,533 and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION:
The City maintains a PMP to assess pavement conditions on all city streets and identify future pavement maintenance needs. Through inspection, testing and condition assessment, pavement distresses are identified and recorded in a pavement management software called MicroPAVER. The software then calculates a Pavement Condition Index (PCI) for every public street and alley. Staff uses these PCIs to identify proper pavement rehabilitation treatments. All public streets and alleys are inspected once every two years.
In addition, Orange County agencies are required to have a PMP in order to maintain eligibility for Measure M2 funds. In accordance with the OCTA PMP Guidelines, all streets are required to be inspected by a certified inspector and a formal PMP must be adopted and submitted to OCTA every two years.
Staff recently issued a Request for Proposals (RFP) to perform pavement inspections, update inventory and prepare compliance reports to OCTA. A total of seven proposals were received and reviewed by a three-person technical panel. Four of the submitted proposals were deemed not qualified by the technical panel. The scoring for the qualified proposals is as follows:
PROPOSER
TOTAL SCORE (Out of 300)
OVERALL RANK
GMU Geotechnical, Inc.
274
1 Bucknam Infrastructure Group, Inc.
271
2 Quality Engineering Solutions, Inc.
221
3 GMU Geotechnical, Inc. demonstrated that it has the expertise and experience needed to successfully complete the services outlined in the RFP. In addition, GMU Geotechnical, Inc. has successfully completed similar projects for other local agencies and has provided these services for the City during the past four years. Therefore, staff recommends approving a Professional Services Agreement with GMU Geotechnical, Inc. to complete the Pavement Management Plan and Inspection Services for the next four years.
The proposed scope of work includes the following services:
Complete field pavement inspections
Update the City’s MicroPAVER database
Perform PCI calculations
Prepare PCI reports
Perform quality control
Prepare OCTA Measure M2 reports and update the City’s PMP (odd years only) Update the City’s pavement GIS Map
Attend progress meetings with staff
FISCAL IMPACT:
The adopted Capital Improvement Program (CIP) budget includes sufficient funding for the award of this contract. The work will be expensed to the project CIP account in the Public Works Department, 01201927-980000-27R01. The consultant’s proposed total not-to-exceed fee for this service is $195,533.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Professional Services Agreement with GMU Geotechnical, Inc.
Approval of Professional Services Agreement with GMU Geotechnical, Inc. for Pavement Management Program and Inspection Services (Contract No. 9966-1) (27R01) June 23, 2026
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