June 23, 2026
Agenda Item No. 10
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Andy Tran, Assistant City Engineer - 949-644-3315, [email protected] TITLE:
Concrete Replacement Program Fiscal Year 2025-26 – Notice of Completion for Contract No. 9945-1 (26R06) ABSTRACT:
On November 18, 2025, the City Council awarded Contract No. 9945-1 for the Concrete Replacement Program Fiscal Year 2025-26 project to CJ Concrete Construction, Inc. The project involved replacing deteriorated concrete improvements in Eastbluff, North Ford, Santa Ana Heights, Bayview and the Airport Area communities, in addition to various nearby City of Newport Beach parks. The work is now complete and staff requests City Council acceptance and closure of the contract.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract Amount
Final Total Contract Amount
Total Contract Change Amount
Percent Contract Cost Change
$815,010
$788,740
-$26,270
-3.2%
Allowed Contract Time + Approved Extensions (Days) =
60 Actual Time Used (Days)
55 The Concrete Replacement Program Fiscal Year 2025-26 project included distributing construction notices to affected residents and businesses; setting up traffic control; surveying; adjusting utility boxes to grade; pruning tree roots; removing and replacing trees; and reconstructing concrete sidewalks, cross gutters, driveway approaches, curbs and gutters, and storm drain inlet decks in the Eastbluff, North Ford, Santa Ana Heights, Bayview and Airport Area communities, in addition to various nearby City parks. Refer to the attached location map to see the project area.
The contracted work has been completed to the satisfaction of the Public Works Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
815,010
Actual Cost of Bid Items Constructed:
$
734,186
Total Change Orders:
$
54,554
Final Contract Cost:
$
788,740
The final total contract amount was $788,740, which was approximately 3.2% lower than the original bid amount. The cost decrease was primarily due to overestimation of the actual amount of sidewalk and driveway approach replacement quantities.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule January 5, 2026
Actual Start of Construction Per Notice to Proceed
January 5, 2026
Estimated Completion per Annual Baseline Schedule
May 22, 2026
Substantial Completion Date Inclusive of Extra Work
April 1, 2026
The contractor was able to complete all the proposed improvements, including change order work, within the time allotted.
FISCAL IMPACT:
The Concrete Replacement Program Fiscal Year 2025-26 project was funded from the FY 2025-26 Capital Improvement Program budget. Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
General Fund
01201927-980000-25R06
$
82,107.01
General Fund
01201927-980000-26R06
$
622,207.99
Parks Maintenance Master Plan (PMMP)
57001-980000-25R06
$
65,360.00
PMMP
57001-980000-26R06
$
19,065.00
Total:
$
788,740.00
The PMMP includes a comprehensive condition assessment of all City parks and prioritizes capital repairs and major maintenance based on a variety of factors including current condition and age of parks. This program funds a variety of capital repair and maintenance projects to keep City parks in good condition. The PMMP is funded through the General Fund.
ENVIRONMENTAL REVIEW:
On November 18, 2025, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A – Location Map
Concrete Replacement Program Fiscal Year 2025-26 – Notice of Completion for Contract No. 9945-1 (26R06) June 23, 2026
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