July 14, 2026
Agenda Item No. 7
TO:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:
David A. Webb, Public Works Director - 949-644-3311, [email protected] PREPARED BY:
Tom Sandefur, Assistant City Engineer - 949-644-3321,
[email protected]
TITLE:
Trash Enclosure Modifications – Award of Contract No. 10030-1 (27F13) ABSTRACT:
The City of Newport Beach (City) received construction bids for the Trash Enclosure Modifications project and requests City Council approval to award the construction contract to Vandert Construction Inc., of South El Monte. This project consists of modifying the trash enclosure at the Corona del Mar municipal parking lot and building a new trash enclosure in the parking lot located to the east of Balboa Pier to comply with California Senate Bill 1383 (SB1383) requirements for separating landfill, recyclables and organic waste.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 Class 3 (new construction or conversion of small structures) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications;
c) Approve Budget Amendment No. 27-002 appropriating $50,000 in new revenue and expenditures from Ruby’s Diner to Account Nos. 13501-561005-25T13 and 13501-980000-27F13, respectively; d) Award Contract No. 10030-1 to Vandert Construction Inc. for the total bid price of $244,000 for the Trash Enclosure Modifications project, and authorize the Mayor and City Clerk to execute the contract; and e) Establish a contingency of $36,600 (15% of the total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The California Senate passed SB 1383 in 2016, requiring separation of landfill, recyclables and organic waste. SB 1383 went into effect in 2022 and now the City will modify the existing trash enclosure at the Corona Del Mar municipal parking lot as it is not large enough to hold separate trash containers for landfill, recyclables and organic waste. This project will replace the existing non-compliant trash enclosure with a new trash enclosure that will accommodate three separate trash containers.
The existing trash enclosure used by Ruby’s Diner will not accommodate the three required waste streams and is difficult to access being at the end of Balboa Pier. On June 24, 2025, City Council approved a lease amendment with Ruby’s Diner which included a provision for the City to construct a trash enclosure at the base of Balboa Pier with Ruby’s Diner contributing up to $50,000 to the construction cost.
At 2 p.m. on June 18, 2026, the City Clerk opened and read the following bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
Vandert Construction Inc.
$ 244,000.00
2nd
Golden Coast Construction
$ 249,922.47
3rd
100X Construction
$ 276,300.00
4th
Premo Construction Inc.
$ 276,800.00
5th
OrangeBlue General Contractors
$ 278,761.20
6th
Diamond Construction
$ 288,300.00
7th
Jami Construction
$ 292,600.00
8th
ACC & Engineering LLC
$ 313,732.00
9th
YMC
$ 389,000.00
10th
Oppenheimer National
$ 438,400.00
11th
Lunoor Construction Inc.
$ 488,844.00
The City received 11 bids for this project. Staff recommends awarding to the lowest bidder, Vandert Construction Inc., which is registered with the Department of Industrial Relations and possesses a valid and current California State Contractor’s License Classification “B”, as required by the project specifications.
The City received a bid protest claiming deficiencies in the apparent low bidder’s responsiveness and ability to perform the work. The apparent low bidder provided a response letter which was reviewed by staff. Staff is satisfied with the response and determined that the protest was without merit, and recommends the contract be awarded to the lowest bidder. The protest letter and response letter are included as attachments to this report.
Vandert Construction Inc.’s bid amount is approximately 18% under the engineer’s estimate of $298,617. The lower bid is due to an increasingly competitive bid environment as evidenced by the large number of bids received. Pursuant to the contract specifications, the contractor will have 40 consecutive working days to complete the project. Work is scheduled to begin in the fall of 2026.
The project plans and specifications are available for review at the following link: Awarding Contracts. This link will expire 10 days after the City Council meeting date.
FISCAL IMPACT:
Upon approval of the proposed budget amendment and the adopted FY2026-27 Capital Improvement Program budget, sufficient funding is available for the award of this project. On June 24, 2025, the City Council approved an amendment to the City’s lease agreement with Ruby’s Diner. The amendment provided for Ruby’s Diner to reimburse the City up to $50,000 to construct a new trash enclosure that complies with State law.
The following funds will be expended:
Account Description
Account Number
Amount
General Fund
01201325-980000-27F13
$
231,600
Contribution Fund
13501-561005-27F13
$
50,000
Total:
$
281,600
Proposed fund uses are as follows:
Vendor
Purpose
Amount
Vandert Construction Inc.
Construction Contract
$
244,000
Vandert Construction Inc.
Construction Contingency
$
36,600
Various
Printing & Incidentals
$
1,000
Total:
$
281,600
Staff recommends establishing $36,600 (15% of the total bid) for contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 Class 3 (new construction or conversion of small structures) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A – Location Maps
Attachment B – 100X Construction Bid Protest Letter
Attachment C – Budget Amendment
Attachment D – Vandert Construction Bid Protest Response Letter Trash Enclosure Modifications – Award of Contract No. 10030-1 (27F13) July 14, 2026
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